11-479. Destruction of records; requirements; exception

A. The county recorder may destroy, under the provisions of sections 41-1339, 41-1343, 41-1345, 41-1345.01 and 41-1346 through 41-1351, any or all of the filed papers or record books created by handwriting, by typing on printed forms, by typewriting or by photostatic or photographic methods in the recorder's official custody, except federal tax lien notices, if all of the following conditions exist:

1. The record, paper or document is photographed or reproduced by any other method under the direction and control of the county recorder on electronic media or film of a type approved for permanent record by the Arizona state library, archives and public records.

2. The device used to reproduce the record, paper or document on film or electronic media is one which accurately and legibly reproduces the original in all details.

3. The photographs or other reproductions on film or electronic media are made as accessible for public reference as the book records were.

4. A true copy of archival quality of such film or electronic media reproduction is kept in a safe and separate place for security purposes.

B. No page of any record, paper or document shall be destroyed if any such page cannot be reproduced on film or electronic media with full legibility. Every such unreproducible page shall be permanently preserved in a manner that will afford easy reference.

11-479. Destruction of records; requirements; exception

A. The county recorder may destroy, under the provisions of sections 41-1339, 41-1343, 41-1345, 41-1345.01 and 41-1346 through 41-1351, any or all of the filed papers or record books created by handwriting, by typing on printed forms, by typewriting or by photostatic or photographic methods in the recorder's official custody, except federal tax lien notices, if all of the following conditions exist:

1. The record, paper or document is photographed or reproduced by any other method under the direction and control of the county recorder on electronic media or film of a type approved for permanent record by the Arizona state library, archives and public records.

2. The device used to reproduce the record, paper or document on film or electronic media is one which accurately and legibly reproduces the original in all details.

3. The photographs or other reproductions on film or electronic media are made as accessible for public reference as the book records were.

4. A true copy of archival quality of such film or electronic media reproduction is kept in a safe and separate place for security purposes.

B. No page of any record, paper or document shall be destroyed if any such page cannot be reproduced on film or electronic media with full legibility. Every such unreproducible page shall be permanently preserved in a manner that will afford easy reference.