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197.510 Terms of contract -- Budget -- Annual audit -- Space requirements -- Staffing requirements -- Failure to provide required services, products, or <br>facilities. Any contract entered on or after July 15, 1988, between the state and a private provider <br>for the operation and management of an adult correctional facility shall include terms <br>which comply with at least the following: <br>(1) Unless otherwise provided by KRS 197.505 to 197.525, any adult correctional facility contracted for pursuant to KRS 197.505 shall submit a plan to the <br>department for achieving American Correctional Association standards within five <br>(5) years, which is appropriate for the specific type of adult correctional facility; (2) The provisions of KRS Chapter 45A shall apply to any contract or any proposal for a contract authorized by KRS 197.505 to 197.525 for an adult correctional facility; (3) The adult correctional facility shall prepare an annual written budget of anticipated revenues and expenditures which is approved by the appropriate governing <br>authority. The facility shall have written policies which govern revisions in the <br>budget. The facility shall have a fiscal system which accounts for all income and <br>expenditures on an on-going basis; (4) The adult correctional facility shall prepare and distribute to its governing authority and appropriate agencies including the department, at a minimum, the following <br>documents: annual budget income and expenditure statements; funding source <br>financial reports; and annual independent audit report; (5) The adult correctional facility shall have written fiscal policies and procedures adopted by the governing authority which include, at a minimum, internal controls, <br>petty cash, bonding, signature control on checks, resident funds, and employee <br>expense reimbursement; (6) There shall be an annual independent audit of the adult correctional facility. The facility shall have a written policy for inventory control of all property and assets <br>and for purchasing and requisitioning supplies and equipment. The facility shall use <br>a method which documents and authorizes wage payment to employees and <br>consultants; (7) The private provider shall develop and implement a plan for the dissemination of information about the adult correctional facility to the public, government agencies, <br>and the media. The plan shall be made available to all persons. All documents and <br>records, except financial records, maintained by the private provider shall be <br>deemed public records as defined by KRS 61.870 and be subject to the provisions <br>of KRS 61.872 to 61.884; (8) The adult correctional facility shall conform to all applicable zoning ordinances and all applicable state and local building codes, including the Kentucky Building Code, <br>1983 edition and subsequent modifications or replacements thereto; (9) The adult correctional facility shall comply with all applicable laws and regulations of the local and state government regarding sanitation, food service, safety, and <br>health. Copies of inspections completed by the appropriate authorities shall be sent <br>to the department; (10) The adult correctional facility shall comply with the provisions of the Life Safety Code, 1983 edition, National Fire Protection Association 101 and the regulations of <br>the state or the local fire safety authority, whichever has primary jurisdiction over <br>the adult correctional facility. Copies of the inspections completed by the <br>appropriate authorities shall be sent to the department; (11) A minimum of sixty (60) square feet of floor space per resident shall be provided in the living area of the adult correctional facility. Other areas to be provided shall <br>include space and furnishings to accommodate group meetings of the residents, <br>private counseling space with adequate furniture, and a visiting area; (12) The adult correctional facility shall provide a variety of indoor and outdoor recreational and leisure time activities to include but not be limited to television, <br>radio, library materials, and recreational facilities. Telephone facilities shall be <br>available on the premises which are accessible to residents; (13) The adult correctional facility shall provide a level and quality of programs at least equal to those provided by state-operated facilities that house similar types of <br>inmates and at a cost that provides the state with a savings of not less than ten <br>percent (10%) of the cost of housing inmates in similar facilities and providing <br>similar programs to those types of inmates in state-operated facilities; (14) The adult correctional facility shall be staffed twenty-four (24) hours per day seven (7) days per week. The staffing pattern shall be adequate to insure close inmate <br>surveillance and maintenance of security within the facility. The staffing pattern <br>shall address the program, transportation, and security needs of the facility. In <br>determining security need, the proximity of the facility to neighborhood and schools <br>shall be considered; (15) The adult correctional facility shall have a written personnel policy and employees shall be given a copy. The personnel policies shall include, at a minimum: <br>(a) Organization chart; <br>(b) Employment practices and procedures including in-service training and staff developing; (c) Promotions; <br>(d) Job qualifications and job descriptions; <br>(e) Grievance and appeal procedures; <br>(f) Employee evaluation; <br>(g) Personnel records; <br>(h) Benefits; <br>(i) Holidays; <br>(j) Leave; <br>(k) Hours of work; <br>(l) Salaries or the base for determining salaries; <br>(m) Disciplinary procedures; <br>(n) Termination; and (o) Resignation; (16) The adult correctional facility shall maintain written job descriptions and job qualifications for all positions in the facility, including job title, responsibilities of <br>the positions, and required minimum experience and education. An affirmative <br>action program shall be adopted by the governing authority. The correctional facility <br>shall maintain a current, accurate, and confidential personnel record on each <br>employee. The facility shall have written policy and procedures requiring an annual <br>performance evaluation of all employees. This evaluation shall be reviewed and <br>discussed with the employee; (17) Prior to employment, all employees of the adult correctional facility shall be subject to thorough background investigation to include criminal, medical, and employment <br>history. All security employees of the facility shall be at least eighteen (18) years of <br>age. The facility shall provide initial orientation for all new employees during the <br>first week of employment. The facility shall comply with all governmental <br>regulatory requirements related to employment and personnel practices. Personnel <br>selection and assignments shall be based on merit; (18) The administrator of the adult correctional facility shall have a minimum of five (5) years' experience in corrections or law enforcement and five (5) years' experience in <br>administration. The remaining staff of the facility shall have the same qualifications <br>and training as the staff employed in similar positions in adult correctional facilities <br>operated by the department; (19) The adult correctional facility shall provide the following services and programs, the extent to which shall be set forth in the contract between the state and the <br>private provider but shall be consistent with the standards of the American <br>Correctional Association: <br>(a) Health and medical services; <br>(b) Food services; <br>(c) Mail, telephone use, and visitation; <br>(d) Access to legal services and legal materials; <br>(e) Vocational training; <br>(f) Educational programs; <br>(g) Counseling services including personal counseling; <br>(h) Drug and alcohol counseling; and <br>(i) Sanitation services; (20) The adult correctional facility shall have a written fire and emergency plan for the facility which shall be communicated to all employees and inmates and updated, if <br>needed. The facility's written emergency plan shall be conspicuously posted in the <br>facility. The facility staff shall document the conduct of quarterly emergency drills; (21) The adult correctional facility shall have a written policy restricting the use of physical force to instances of justifiable self-protection, prevention of property <br>damage, and prevention of escapes, and only to the degree necessary. In compliance <br>with applicable laws, the facility shall maintain and make public, written policies and procedures for conducting searches of residents and all areas of the facility, to <br>control contraband and locate missing or stolen property. The facility shall have a <br>written plan to control movement in and out of the facility. The facility shall have <br>written procedures to account for the whereabouts of the residents at all times; (22) The adult correctional facility shall establish a procedure for inspecting all facility areas accessible to inmates for contraband and physical security at least weekly. <br>Isolated security spot-checks shall be conducted daily. Items considered as <br>contraband or items permitted in the facility shall be clearly defined in the facility's <br>rules; (23) The adult correctional facility shall report all suspected felonies to the Department of Kentucky State Police for investigation. A written report shall be made of all <br>extraordinary or unusual occurrences within twenty-four (24) hours of the <br>occurrence. This report shall be placed in the inmate's folder and a copy forwarded <br>to the department. All these occurrences shall be promptly reported to the <br>department verbally prior to submission of the written report. Extraordinary or <br>unusual occurrences shall include but not be limited to: <br>(a) Death of a resident; <br>(b) Attempted suicide or suicide; <br>(c) Serious injury, whether accidental or self-inflicted; <br>(d) Attempted escape or escape from confinement; <br>(e) Fire; <br>(f) Riot; <br>(g) Battery, whether by a staff member or resident; <br>(h) Sexual assaults; and <br>(i) Occurrence of contagious or infectious disease or illness within the facility; (24) Each adult correctional facility shall have written policy and procedures for emergency situations including but not limited to: <br>(a) Escapes; <br>(b) Taking of hostages; <br>(c) Riots; <br>(d) Food poisoning; <br>(e) Civil disturbances in the community; <br>(f) Natural disaster; <br>(g) Suicides; and <br>(h) Other deaths and disorder; (25) The adult correctional facility shall adopt a written policy and procedures which shall insure that the constitutional rights of inmates to voluntarily practice their own <br>religious activities are protected, subject only to those limitations necessary to <br>maintain order and security of the facility; (26) The adult correctional facility shall adopt a written policy which shall be implemented to insure that no inmate or group of inmates is in a position of control <br>or authority over other inmates; (27) The adult correctional facility shall have a policy and procedure for recommending awarding of meritorious good time for inmates in accordance with policies and <br>procedures of the department. The procedures shall include formation of a <br>committee to include an administrator to screen all recommendations. The <br>recommendations shall be sent to the department. Recommendations for restoration <br>of good time shall be screened by the same committee and forwarded to the <br>department; (28) If the adult correctional facility operates a canteen, all profits shall be spent for recreational programs for inmates. Prices shall be in accordance with those <br>established by the Department of Corrections Inmate Canteen Board; (29) The department shall have the authority to conduct periodic, scheduled, and unannounced inspections of the adult correctional facility during the term of the <br>contract. The department shall generally observe and monitor the operations of the <br>adult correctional facility at least once per week; (30) The contract shall provide a hold harmless clause by which the private provider agrees to indemnify, defend, and hold harmless the Commonwealth, its officers, <br>agents, and employees from: <br>(a) Any claims or losses for service rendered by the private provider, person, or firm performing or supplying services in connection with performance of the <br>contract; (b) Any claims or losses to any person or firm injured or damaged by the erroneous or negligent acts of the private provider, its officers, or employees <br>in the performance of the contract; (c) Any claims or losses resulting to any person or firm injured or damaged by the private provider, its officers, or employees by the publication, translation, <br>reproduction, delivery, performance, use, or disposition of any data processed <br>under the contract in a manner not authorized by the contract, or by federal or <br>Commonwealth regulations or statutes; and (d) Any failure of the private provider, its officers, or employees to observe Kentucky laws, including but not limited to labor laws and minimum wage <br>laws; (31) The contract shall require that the private provider give a performance bond to the Commonwealth as obligee, in form satisfactory to the Commonwealth, executed by <br>a surety company authorized to do business in Kentucky and in the penal sum equal <br>to: twenty percent (20%) multiplied by the maximum number of inmates to be <br>housed in the adult correctional facility multiplied by three hundred sixty-five (365) <br>and further multiplied by the rate to be paid the private provider per inmate per day; (32) The private provider shall provide public liability, property damage, and workers' compensation insurance, insuring, as they may appear, the interest of all parties of <br>agreement against any and all claims which may arise out of the private provider's operations under the terms of this contract. If any carrier of the insurance exercises <br>cancellation, notice shall be made immediately to the Commonwealth of the <br>cancellation; and (33) As set forth within the contract between the Department of Corrections and the private provider: <br>(a) Failure of the private provider to provide the required services, products, or facilities shall entitle the department to withhold from the contract an amount <br>up to two (2) times the estimated value per day per inmate for the service, <br>product, or facility during the entire length of time which the failure to <br>provide exists; (b) The department shall in writing notify the provider of any failure to provide services, products, or facilities as required. A copy of the written notice shall <br>be sent to the Finance and Administration Cabinet. The private provider shall <br>have fourteen (14) calendar days from its receipt of the notice to abate the <br>failure to provide and to notify the department of the corrective action taken <br>by the private provider; (c) In the event the department determines that the failure to provide has not been abated within fourteen (14) calendar days after the initial notice, the <br>commissioner of the Department of Corrections shall hold, or assign the <br>matter to a hearing officer for, a hearing and issue findings of fact, <br>conclusions of law, and a recommended order; (d) Failure to provide services, products, or facilities as required in this agreement shall result in an order to withhold from the contract an amount up to two (2) <br>times the estimated value, as determined after a hearing, per day per inmate <br>for the service, product, or facility during the entire length of time which the <br>failure to provide exists; (e) The withholding shall continue until such time as the failure to provide is corrected in the manner stated in the order; (f) The department and private provider shall in good faith negotiate the actual fair value of the omitted service, product, or facility which shall be subtracted <br>from the amount withheld. The balance of the withholding, if any, shall be <br>promptly returned to the private provider upon final agreement of the <br>department and private provider. Additional withholding from the contract <br>shall be made by the department if an additional amount is due; and (g) The provider may appeal, within thirty (30) days, any order of the department to the Franklin Circuit Court. Effective: June 26, 2007 <br>History: Amended 2007 Ky. Acts ch. 85, sec. 235, effective June 26, 2007. -- Amended 2006 Ky. Acts ch. 90, sec. 1, effective July 12, 2006. -- Amended 1994 Ky. Acts <br>ch. 418, sec. 5, effective July 15, 1994. <meta property="og:url" content="https://statutes.laws.com/test/" /> <meta property="og:site_name" content="Statutes" /> <meta property="article:modified_time" content="2019-12-27T23:25:16+00:00" /> <meta name="twitter:card" content="summary_large_image" /> <h2>State Codes and Statutes</h2> <a href='https://statutes.laws.com/'>Statutes</a> > <a href='https://statutes.laws.com/kentucky'>Kentucky</a> > <a href='https://statutes.laws.com/kentucky/197-00'>197-00</a> > <a href='https://statutes.laws.com/kentucky/197-00/510'>510</a><br><br><a href="https://law.justia.com/codes/kentucky/2009/197-00/pdf/510.pdf">Download pdf</a><br><div id="embed_document" style="width:625px; height:815px; text-align:center;">Loading PDF...</div><script type="text/javascript"> var pdf_url = 'https://law.justia.com/codes/kentucky/2009/197-00/pdf/510.pdf'; $(document).ready(function() { var embedwindow = $("#embed_document"); if ($.browser.msie){ embedwindow.html('<embed src="'+pdf_url+'" width="100%" height="100%"></embed>'); } else { embedwindow.html('<iframe style="width:100%; height:100%;" src="https://docs.google.com/gview?url='+window.escape(pdf_url)+'&embedded=true" frameborder="0"></iframe>'); } });</script><br><br><noframes>197.510 Terms of contract -- Budget -- Annual audit -- Space requirements -- Staffing requirements -- Failure to provide required services, products, or <br>facilities. Any contract entered on or after July 15, 1988, between the state and a private provider <br>for the operation and management of an adult correctional facility shall include terms <br>which comply with at least the following: <br>(1) Unless otherwise provided by KRS 197.505 to 197.525, any adult correctional facility contracted for pursuant to KRS 197.505 shall submit a plan to the <br>department for achieving American Correctional Association standards within five <br>(5) years, which is appropriate for the specific type of adult correctional facility; (2) The provisions of KRS Chapter 45A shall apply to any contract or any proposal for a contract authorized by KRS 197.505 to 197.525 for an adult correctional facility; (3) The adult correctional facility shall prepare an annual written budget of anticipated revenues and expenditures which is approved by the appropriate governing <br>authority. The facility shall have written policies which govern revisions in the <br>budget. The facility shall have a fiscal system which accounts for all income and <br>expenditures on an on-going basis; (4) The adult correctional facility shall prepare and distribute to its governing authority and appropriate agencies including the department, at a minimum, the following <br>documents: annual budget income and expenditure statements; funding source <br>financial reports; and annual independent audit report; (5) The adult correctional facility shall have written fiscal policies and procedures adopted by the governing authority which include, at a minimum, internal controls, <br>petty cash, bonding, signature control on checks, resident funds, and employee <br>expense reimbursement; (6) There shall be an annual independent audit of the adult correctional facility. The facility shall have a written policy for inventory control of all property and assets <br>and for purchasing and requisitioning supplies and equipment. The facility shall use <br>a method which documents and authorizes wage payment to employees and <br>consultants; (7) The private provider shall develop and implement a plan for the dissemination of information about the adult correctional facility to the public, government agencies, <br>and the media. The plan shall be made available to all persons. All documents and <br>records, except financial records, maintained by the private provider shall be <br>deemed public records as defined by KRS 61.870 and be subject to the provisions <br>of KRS 61.872 to 61.884; (8) The adult correctional facility shall conform to all applicable zoning ordinances and all applicable state and local building codes, including the Kentucky Building Code, <br>1983 edition and subsequent modifications or replacements thereto; (9) The adult correctional facility shall comply with all applicable laws and regulations of the local and state government regarding sanitation, food service, safety, and <br>health. Copies of inspections completed by the appropriate authorities shall be sent <br>to the department; (10) The adult correctional facility shall comply with the provisions of the Life Safety Code, 1983 edition, National Fire Protection Association 101 and the regulations of <br>the state or the local fire safety authority, whichever has primary jurisdiction over <br>the adult correctional facility. Copies of the inspections completed by the <br>appropriate authorities shall be sent to the department; (11) A minimum of sixty (60) square feet of floor space per resident shall be provided in the living area of the adult correctional facility. Other areas to be provided shall <br>include space and furnishings to accommodate group meetings of the residents, <br>private counseling space with adequate furniture, and a visiting area; (12) The adult correctional facility shall provide a variety of indoor and outdoor recreational and leisure time activities to include but not be limited to television, <br>radio, library materials, and recreational facilities. Telephone facilities shall be <br>available on the premises which are accessible to residents; (13) The adult correctional facility shall provide a level and quality of programs at least equal to those provided by state-operated facilities that house similar types of <br>inmates and at a cost that provides the state with a savings of not less than ten <br>percent (10%) of the cost of housing inmates in similar facilities and providing <br>similar programs to those types of inmates in state-operated facilities; (14) The adult correctional facility shall be staffed twenty-four (24) hours per day seven (7) days per week. The staffing pattern shall be adequate to insure close inmate <br>surveillance and maintenance of security within the facility. The staffing pattern <br>shall address the program, transportation, and security needs of the facility. In <br>determining security need, the proximity of the facility to neighborhood and schools <br>shall be considered; (15) The adult correctional facility shall have a written personnel policy and employees shall be given a copy. The personnel policies shall include, at a minimum: <br>(a) Organization chart; <br>(b) Employment practices and procedures including in-service training and staff developing; (c) Promotions; <br>(d) Job qualifications and job descriptions; <br>(e) Grievance and appeal procedures; <br>(f) Employee evaluation; <br>(g) Personnel records; <br>(h) Benefits; <br>(i) Holidays; <br>(j) Leave; <br>(k) Hours of work; <br>(l) Salaries or the base for determining salaries; <br>(m) Disciplinary procedures; <br>(n) Termination; and (o) Resignation; (16) The adult correctional facility shall maintain written job descriptions and job qualifications for all positions in the facility, including job title, responsibilities of <br>the positions, and required minimum experience and education. An affirmative <br>action program shall be adopted by the governing authority. The correctional facility <br>shall maintain a current, accurate, and confidential personnel record on each <br>employee. The facility shall have written policy and procedures requiring an annual <br>performance evaluation of all employees. This evaluation shall be reviewed and <br>discussed with the employee; (17) Prior to employment, all employees of the adult correctional facility shall be subject to thorough background investigation to include criminal, medical, and employment <br>history. All security employees of the facility shall be at least eighteen (18) years of <br>age. The facility shall provide initial orientation for all new employees during the <br>first week of employment. The facility shall comply with all governmental <br>regulatory requirements related to employment and personnel practices. Personnel <br>selection and assignments shall be based on merit; (18) The administrator of the adult correctional facility shall have a minimum of five (5) years' experience in corrections or law enforcement and five (5) years' experience in <br>administration. The remaining staff of the facility shall have the same qualifications <br>and training as the staff employed in similar positions in adult correctional facilities <br>operated by the department; (19) The adult correctional facility shall provide the following services and programs, the extent to which shall be set forth in the contract between the state and the <br>private provider but shall be consistent with the standards of the American <br>Correctional Association: <br>(a) Health and medical services; <br>(b) Food services; <br>(c) Mail, telephone use, and visitation; <br>(d) Access to legal services and legal materials; <br>(e) Vocational training; <br>(f) Educational programs; <br>(g) Counseling services including personal counseling; <br>(h) Drug and alcohol counseling; and <br>(i) Sanitation services; (20) The adult correctional facility shall have a written fire and emergency plan for the facility which shall be communicated to all employees and inmates and updated, if <br>needed. The facility's written emergency plan shall be conspicuously posted in the <br>facility. The facility staff shall document the conduct of quarterly emergency drills; (21) The adult correctional facility shall have a written policy restricting the use of physical force to instances of justifiable self-protection, prevention of property <br>damage, and prevention of escapes, and only to the degree necessary. In compliance <br>with applicable laws, the facility shall maintain and make public, written policies and procedures for conducting searches of residents and all areas of the facility, to <br>control contraband and locate missing or stolen property. The facility shall have a <br>written plan to control movement in and out of the facility. The facility shall have <br>written procedures to account for the whereabouts of the residents at all times; (22) The adult correctional facility shall establish a procedure for inspecting all facility areas accessible to inmates for contraband and physical security at least weekly. <br>Isolated security spot-checks shall be conducted daily. Items considered as <br>contraband or items permitted in the facility shall be clearly defined in the facility's <br>rules; (23) The adult correctional facility shall report all suspected felonies to the Department of Kentucky State Police for investigation. A written report shall be made of all <br>extraordinary or unusual occurrences within twenty-four (24) hours of the <br>occurrence. This report shall be placed in the inmate's folder and a copy forwarded <br>to the department. All these occurrences shall be promptly reported to the <br>department verbally prior to submission of the written report. Extraordinary or <br>unusual occurrences shall include but not be limited to: <br>(a) Death of a resident; <br>(b) Attempted suicide or suicide; <br>(c) Serious injury, whether accidental or self-inflicted; <br>(d) Attempted escape or escape from confinement; <br>(e) Fire; <br>(f) Riot; <br>(g) Battery, whether by a staff member or resident; <br>(h) Sexual assaults; and <br>(i) Occurrence of contagious or infectious disease or illness within the facility; (24) Each adult correctional facility shall have written policy and procedures for emergency situations including but not limited to: <br>(a) Escapes; <br>(b) Taking of hostages; <br>(c) Riots; <br>(d) Food poisoning; <br>(e) Civil disturbances in the community; <br>(f) Natural disaster; <br>(g) Suicides; and <br>(h) Other deaths and disorder; (25) The adult correctional facility shall adopt a written policy and procedures which shall insure that the constitutional rights of inmates to voluntarily practice their own <br>religious activities are protected, subject only to those limitations necessary to <br>maintain order and security of the facility; (26) The adult correctional facility shall adopt a written policy which shall be implemented to insure that no inmate or group of inmates is in a position of control <br>or authority over other inmates; (27) The adult correctional facility shall have a policy and procedure for recommending awarding of meritorious good time for inmates in accordance with policies and <br>procedures of the department. The procedures shall include formation of a <br>committee to include an administrator to screen all recommendations. The <br>recommendations shall be sent to the department. Recommendations for restoration <br>of good time shall be screened by the same committee and forwarded to the <br>department; (28) If the adult correctional facility operates a canteen, all profits shall be spent for recreational programs for inmates. Prices shall be in accordance with those <br>established by the Department of Corrections Inmate Canteen Board; (29) The department shall have the authority to conduct periodic, scheduled, and unannounced inspections of the adult correctional facility during the term of the <br>contract. The department shall generally observe and monitor the operations of the <br>adult correctional facility at least once per week; (30) The contract shall provide a hold harmless clause by which the private provider agrees to indemnify, defend, and hold harmless the Commonwealth, its officers, <br>agents, and employees from: <br>(a) Any claims or losses for service rendered by the private provider, person, or firm performing or supplying services in connection with performance of the <br>contract; (b) Any claims or losses to any person or firm injured or damaged by the erroneous or negligent acts of the private provider, its officers, or employees <br>in the performance of the contract; (c) Any claims or losses resulting to any person or firm injured or damaged by the private provider, its officers, or employees by the publication, translation, <br>reproduction, delivery, performance, use, or disposition of any data processed <br>under the contract in a manner not authorized by the contract, or by federal or <br>Commonwealth regulations or statutes; and (d) Any failure of the private provider, its officers, or employees to observe Kentucky laws, including but not limited to labor laws and minimum wage <br>laws; (31) The contract shall require that the private provider give a performance bond to the Commonwealth as obligee, in form satisfactory to the Commonwealth, executed by <br>a surety company authorized to do business in Kentucky and in the penal sum equal <br>to: twenty percent (20%) multiplied by the maximum number of inmates to be <br>housed in the adult correctional facility multiplied by three hundred sixty-five (365) <br>and further multiplied by the rate to be paid the private provider per inmate per day; (32) The private provider shall provide public liability, property damage, and workers' compensation insurance, insuring, as they may appear, the interest of all parties of <br>agreement against any and all claims which may arise out of the private provider's operations under the terms of this contract. If any carrier of the insurance exercises <br>cancellation, notice shall be made immediately to the Commonwealth of the <br>cancellation; and (33) As set forth within the contract between the Department of Corrections and the private provider: <br>(a) Failure of the private provider to provide the required services, products, or facilities shall entitle the department to withhold from the contract an amount <br>up to two (2) times the estimated value per day per inmate for the service, <br>product, or facility during the entire length of time which the failure to <br>provide exists; (b) The department shall in writing notify the provider of any failure to provide services, products, or facilities as required. A copy of the written notice shall <br>be sent to the Finance and Administration Cabinet. The private provider shall <br>have fourteen (14) calendar days from its receipt of the notice to abate the <br>failure to provide and to notify the department of the corrective action taken <br>by the private provider; (c) In the event the department determines that the failure to provide has not been abated within fourteen (14) calendar days after the initial notice, the <br>commissioner of the Department of Corrections shall hold, or assign the <br>matter to a hearing officer for, a hearing and issue findings of fact, <br>conclusions of law, and a recommended order; (d) Failure to provide services, products, or facilities as required in this agreement shall result in an order to withhold from the contract an amount up to two (2) <br>times the estimated value, as determined after a hearing, per day per inmate <br>for the service, product, or facility during the entire length of time which the <br>failure to provide exists; (e) The withholding shall continue until such time as the failure to provide is corrected in the manner stated in the order; (f) The department and private provider shall in good faith negotiate the actual fair value of the omitted service, product, or facility which shall be subtracted <br>from the amount withheld. The balance of the withholding, if any, shall be <br>promptly returned to the private provider upon final agreement of the <br>department and private provider. Additional withholding from the contract <br>shall be made by the department if an additional amount is due; and (g) The provider may appeal, within thirty (30) days, any order of the department to the Franklin Circuit Court. Effective: June 26, 2007 <br>History: Amended 2007 Ky. Acts ch. 85, sec. 235, effective June 26, 2007. -- Amended 2006 Ky. Acts ch. 90, sec. 1, effective July 12, 2006. -- Amended 1994 Ky. 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class="shortcode-content"> <h2>State Codes and Statutes</h2> <a href='https://statutes.laws.com/'>Statutes</a> > <a href='https://statutes.laws.com/kentucky'>Kentucky</a> > <a href='https://statutes.laws.com/kentucky/197-00'>197-00</a> > <a href='https://statutes.laws.com/kentucky/197-00/510'>510</a><br><br><a href="https://law.justia.com/codes/kentucky/2009/197-00/pdf/510.pdf">Download pdf</a><br><div id="embed_document" style="width:625px; height:815px; text-align:center;">Loading PDF...</div><script type="text/javascript"> var pdf_url = 'https://law.justia.com/codes/kentucky/2009/197-00/pdf/510.pdf'; $(document).ready(function() { var embedwindow = $("#embed_document"); if ($.browser.msie){ embedwindow.html('<embed src="'+pdf_url+'" width="100%" height="100%"></embed>'); } else { embedwindow.html('<iframe style="width:100%; height:100%;" src="https://docs.google.com/gview?url='+window.escape(pdf_url)+'&embedded=true" frameborder="0"></iframe>'); } });</script><br><br><noframes>197.510 Terms of contract -- Budget -- Annual audit -- Space requirements -- Staffing requirements -- Failure to provide required services, products, or <br>facilities. Any contract entered on or after July 15, 1988, between the state and a private provider <br>for the operation and management of an adult correctional facility shall include terms <br>which comply with at least the following: <br>(1) Unless otherwise provided by KRS 197.505 to 197.525, any adult correctional facility contracted for pursuant to KRS 197.505 shall submit a plan to the <br>department for achieving American Correctional Association standards within five <br>(5) years, which is appropriate for the specific type of adult correctional facility; (2) The provisions of KRS Chapter 45A shall apply to any contract or any proposal for a contract authorized by KRS 197.505 to 197.525 for an adult correctional facility; (3) The adult correctional facility shall prepare an annual written budget of anticipated revenues and expenditures which is approved by the appropriate governing <br>authority. The facility shall have written policies which govern revisions in the <br>budget. The facility shall have a fiscal system which accounts for all income and <br>expenditures on an on-going basis; (4) The adult correctional facility shall prepare and distribute to its governing authority and appropriate agencies including the department, at a minimum, the following <br>documents: annual budget income and expenditure statements; funding source <br>financial reports; and annual independent audit report; (5) The adult correctional facility shall have written fiscal policies and procedures adopted by the governing authority which include, at a minimum, internal controls, <br>petty cash, bonding, signature control on checks, resident funds, and employee <br>expense reimbursement; (6) There shall be an annual independent audit of the adult correctional facility. The facility shall have a written policy for inventory control of all property and assets <br>and for purchasing and requisitioning supplies and equipment. The facility shall use <br>a method which documents and authorizes wage payment to employees and <br>consultants; (7) The private provider shall develop and implement a plan for the dissemination of information about the adult correctional facility to the public, government agencies, <br>and the media. The plan shall be made available to all persons. All documents and <br>records, except financial records, maintained by the private provider shall be <br>deemed public records as defined by KRS 61.870 and be subject to the provisions <br>of KRS 61.872 to 61.884; (8) The adult correctional facility shall conform to all applicable zoning ordinances and all applicable state and local building codes, including the Kentucky Building Code, <br>1983 edition and subsequent modifications or replacements thereto; (9) The adult correctional facility shall comply with all applicable laws and regulations of the local and state government regarding sanitation, food service, safety, and <br>health. Copies of inspections completed by the appropriate authorities shall be sent <br>to the department; (10) The adult correctional facility shall comply with the provisions of the Life Safety Code, 1983 edition, National Fire Protection Association 101 and the regulations of <br>the state or the local fire safety authority, whichever has primary jurisdiction over <br>the adult correctional facility. Copies of the inspections completed by the <br>appropriate authorities shall be sent to the department; (11) A minimum of sixty (60) square feet of floor space per resident shall be provided in the living area of the adult correctional facility. Other areas to be provided shall <br>include space and furnishings to accommodate group meetings of the residents, <br>private counseling space with adequate furniture, and a visiting area; (12) The adult correctional facility shall provide a variety of indoor and outdoor recreational and leisure time activities to include but not be limited to television, <br>radio, library materials, and recreational facilities. Telephone facilities shall be <br>available on the premises which are accessible to residents; (13) The adult correctional facility shall provide a level and quality of programs at least equal to those provided by state-operated facilities that house similar types of <br>inmates and at a cost that provides the state with a savings of not less than ten <br>percent (10%) of the cost of housing inmates in similar facilities and providing <br>similar programs to those types of inmates in state-operated facilities; (14) The adult correctional facility shall be staffed twenty-four (24) hours per day seven (7) days per week. The staffing pattern shall be adequate to insure close inmate <br>surveillance and maintenance of security within the facility. The staffing pattern <br>shall address the program, transportation, and security needs of the facility. In <br>determining security need, the proximity of the facility to neighborhood and schools <br>shall be considered; (15) The adult correctional facility shall have a written personnel policy and employees shall be given a copy. The personnel policies shall include, at a minimum: <br>(a) Organization chart; <br>(b) Employment practices and procedures including in-service training and staff developing; (c) Promotions; <br>(d) Job qualifications and job descriptions; <br>(e) Grievance and appeal procedures; <br>(f) Employee evaluation; <br>(g) Personnel records; <br>(h) Benefits; <br>(i) Holidays; <br>(j) Leave; <br>(k) Hours of work; <br>(l) Salaries or the base for determining salaries; <br>(m) Disciplinary procedures; <br>(n) Termination; and (o) Resignation; (16) The adult correctional facility shall maintain written job descriptions and job qualifications for all positions in the facility, including job title, responsibilities of <br>the positions, and required minimum experience and education. An affirmative <br>action program shall be adopted by the governing authority. The correctional facility <br>shall maintain a current, accurate, and confidential personnel record on each <br>employee. The facility shall have written policy and procedures requiring an annual <br>performance evaluation of all employees. This evaluation shall be reviewed and <br>discussed with the employee; (17) Prior to employment, all employees of the adult correctional facility shall be subject to thorough background investigation to include criminal, medical, and employment <br>history. All security employees of the facility shall be at least eighteen (18) years of <br>age. The facility shall provide initial orientation for all new employees during the <br>first week of employment. The facility shall comply with all governmental <br>regulatory requirements related to employment and personnel practices. Personnel <br>selection and assignments shall be based on merit; (18) The administrator of the adult correctional facility shall have a minimum of five (5) years' experience in corrections or law enforcement and five (5) years' experience in <br>administration. The remaining staff of the facility shall have the same qualifications <br>and training as the staff employed in similar positions in adult correctional facilities <br>operated by the department; (19) The adult correctional facility shall provide the following services and programs, the extent to which shall be set forth in the contract between the state and the <br>private provider but shall be consistent with the standards of the American <br>Correctional Association: <br>(a) Health and medical services; <br>(b) Food services; <br>(c) Mail, telephone use, and visitation; <br>(d) Access to legal services and legal materials; <br>(e) Vocational training; <br>(f) Educational programs; <br>(g) Counseling services including personal counseling; <br>(h) Drug and alcohol counseling; and <br>(i) Sanitation services; (20) The adult correctional facility shall have a written fire and emergency plan for the facility which shall be communicated to all employees and inmates and updated, if <br>needed. The facility's written emergency plan shall be conspicuously posted in the <br>facility. The facility staff shall document the conduct of quarterly emergency drills; (21) The adult correctional facility shall have a written policy restricting the use of physical force to instances of justifiable self-protection, prevention of property <br>damage, and prevention of escapes, and only to the degree necessary. In compliance <br>with applicable laws, the facility shall maintain and make public, written policies and procedures for conducting searches of residents and all areas of the facility, to <br>control contraband and locate missing or stolen property. The facility shall have a <br>written plan to control movement in and out of the facility. The facility shall have <br>written procedures to account for the whereabouts of the residents at all times; (22) The adult correctional facility shall establish a procedure for inspecting all facility areas accessible to inmates for contraband and physical security at least weekly. <br>Isolated security spot-checks shall be conducted daily. Items considered as <br>contraband or items permitted in the facility shall be clearly defined in the facility's <br>rules; (23) The adult correctional facility shall report all suspected felonies to the Department of Kentucky State Police for investigation. A written report shall be made of all <br>extraordinary or unusual occurrences within twenty-four (24) hours of the <br>occurrence. This report shall be placed in the inmate's folder and a copy forwarded <br>to the department. All these occurrences shall be promptly reported to the <br>department verbally prior to submission of the written report. Extraordinary or <br>unusual occurrences shall include but not be limited to: <br>(a) Death of a resident; <br>(b) Attempted suicide or suicide; <br>(c) Serious injury, whether accidental or self-inflicted; <br>(d) Attempted escape or escape from confinement; <br>(e) Fire; <br>(f) Riot; <br>(g) Battery, whether by a staff member or resident; <br>(h) Sexual assaults; and <br>(i) Occurrence of contagious or infectious disease or illness within the facility; (24) Each adult correctional facility shall have written policy and procedures for emergency situations including but not limited to: <br>(a) Escapes; <br>(b) Taking of hostages; <br>(c) Riots; <br>(d) Food poisoning; <br>(e) Civil disturbances in the community; <br>(f) Natural disaster; <br>(g) Suicides; and <br>(h) Other deaths and disorder; (25) The adult correctional facility shall adopt a written policy and procedures which shall insure that the constitutional rights of inmates to voluntarily practice their own <br>religious activities are protected, subject only to those limitations necessary to <br>maintain order and security of the facility; (26) The adult correctional facility shall adopt a written policy which shall be implemented to insure that no inmate or group of inmates is in a position of control <br>or authority over other inmates; (27) The adult correctional facility shall have a policy and procedure for recommending awarding of meritorious good time for inmates in accordance with policies and <br>procedures of the department. The procedures shall include formation of a <br>committee to include an administrator to screen all recommendations. The <br>recommendations shall be sent to the department. Recommendations for restoration <br>of good time shall be screened by the same committee and forwarded to the <br>department; (28) If the adult correctional facility operates a canteen, all profits shall be spent for recreational programs for inmates. Prices shall be in accordance with those <br>established by the Department of Corrections Inmate Canteen Board; (29) The department shall have the authority to conduct periodic, scheduled, and unannounced inspections of the adult correctional facility during the term of the <br>contract. The department shall generally observe and monitor the operations of the <br>adult correctional facility at least once per week; (30) The contract shall provide a hold harmless clause by which the private provider agrees to indemnify, defend, and hold harmless the Commonwealth, its officers, <br>agents, and employees from: <br>(a) Any claims or losses for service rendered by the private provider, person, or firm performing or supplying services in connection with performance of the <br>contract; (b) Any claims or losses to any person or firm injured or damaged by the erroneous or negligent acts of the private provider, its officers, or employees <br>in the performance of the contract; (c) Any claims or losses resulting to any person or firm injured or damaged by the private provider, its officers, or employees by the publication, translation, <br>reproduction, delivery, performance, use, or disposition of any data processed <br>under the contract in a manner not authorized by the contract, or by federal or <br>Commonwealth regulations or statutes; and (d) Any failure of the private provider, its officers, or employees to observe Kentucky laws, including but not limited to labor laws and minimum wage <br>laws; (31) The contract shall require that the private provider give a performance bond to the Commonwealth as obligee, in form satisfactory to the Commonwealth, executed by <br>a surety company authorized to do business in Kentucky and in the penal sum equal <br>to: twenty percent (20%) multiplied by the maximum number of inmates to be <br>housed in the adult correctional facility multiplied by three hundred sixty-five (365) <br>and further multiplied by the rate to be paid the private provider per inmate per day; (32) The private provider shall provide public liability, property damage, and workers' compensation insurance, insuring, as they may appear, the interest of all parties of <br>agreement against any and all claims which may arise out of the private provider's operations under the terms of this contract. If any carrier of the insurance exercises <br>cancellation, notice shall be made immediately to the Commonwealth of the <br>cancellation; and (33) As set forth within the contract between the Department of Corrections and the private provider: <br>(a) Failure of the private provider to provide the required services, products, or facilities shall entitle the department to withhold from the contract an amount <br>up to two (2) times the estimated value per day per inmate for the service, <br>product, or facility during the entire length of time which the failure to <br>provide exists; (b) The department shall in writing notify the provider of any failure to provide services, products, or facilities as required. A copy of the written notice shall <br>be sent to the Finance and Administration Cabinet. The private provider shall <br>have fourteen (14) calendar days from its receipt of the notice to abate the <br>failure to provide and to notify the department of the corrective action taken <br>by the private provider; (c) In the event the department determines that the failure to provide has not been abated within fourteen (14) calendar days after the initial notice, the <br>commissioner of the Department of Corrections shall hold, or assign the <br>matter to a hearing officer for, a hearing and issue findings of fact, <br>conclusions of law, and a recommended order; (d) Failure to provide services, products, or facilities as required in this agreement shall result in an order to withhold from the contract an amount up to two (2) <br>times the estimated value, as determined after a hearing, per day per inmate <br>for the service, product, or facility during the entire length of time which the <br>failure to provide exists; (e) The withholding shall continue until such time as the failure to provide is corrected in the manner stated in the order; (f) The department and private provider shall in good faith negotiate the actual fair value of the omitted service, product, or facility which shall be subtracted <br>from the amount withheld. The balance of the withholding, if any, shall be <br>promptly returned to the private provider upon final agreement of the <br>department and private provider. Additional withholding from the contract <br>shall be made by the department if an additional amount is due; and (g) The provider may appeal, within thirty (30) days, any order of the department to the Franklin Circuit Court. Effective: June 26, 2007 <br>History: Amended 2007 Ky. Acts ch. 85, sec. 235, effective June 26, 2007. -- Amended 2006 Ky. Acts ch. 90, sec. 1, effective July 12, 2006. -- Amended 1994 Ky. 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