State Codes and Statutes

Statutes > Utah > Title-63a > Chapter-12 > 63a-12-101

63A-12-101. Division of Archives and Records Service created -- Duties.
(1) There is created the Division of Archives and Records Service within the Departmentof Administrative Services.
(2) The state archives shall:
(a) administer the state's archives and records management programs, including storageof records, central microphotography programs, and quality control;
(b) apply fair, efficient, and economical management methods to the collection, creation,use, maintenance, retention, preservation, disclosure, and disposal of records and documents;
(c) establish standards, procedures, and techniques for the effective management andphysical care of records;
(d) conduct surveys of office operations and recommend improvements in currentrecords management practices, including the use of space, equipment, automation, and suppliesused in creating, maintaining, storing, and servicing records;
(e) establish standards for the preparation of schedules providing for the retention ofrecords of continuing value and for the prompt and orderly disposal of state records no longerpossessing sufficient administrative, historical, legal, or fiscal value to warrant further retention;
(f) establish, maintain, and operate centralized microphotography lab facilities andquality control for the state;
(g) provide staff and support services to the records committee;
(h) develop training programs to assist records officers and other interested officers andemployees of governmental entities to administer this chapter and Title 63G, Chapter 2,Government Records Access and Management Act;
(i) provide access to public records deposited in the archives;
(j) administer and maintain the Utah Public Notice Website established under Section63F-1-701;
(k) provide assistance to any governmental entity in administering this chapter and Title63G, Chapter 2, Government Records Access and Management Act;
(l) prepare forms for use by all governmental entities for a person requesting access to arecord; and
(m) if the department operates the Division of Archives and Records Service as aninternal service fund agency in accordance with Section 63A-1-109.5, submit to the RateCommittee established in Section 63A-1-114:
(i) the proposed rate and fee schedule as required by Section 63A-1-114; and
(ii) other information or analysis requested by the Rate Committee.
(3) The state archives may:
(a) establish a report and directives management program; and
(b) establish a forms management program.
(4) The executive director of the Department of Administrative Services may direct thestate archives to administer other functions or services consistent with this chapter and Title 63G,Chapter 2, Government Records Access and Management Act.

Amended by Chapter 341, 2010 General Session