11-476. Preservation of county records;
transcription and certification
A. When county records or indexes become defaced, worn or in a condition
endangering their preservation, the board of supervisors shall procure appropriate books
and require the recorder to transcribe such records and indexes with a standard permanent
black ink, provided, the recorder may choose otherwise to preserve the records as
provided in section 11-478 which procedure may be used in lieu of the provisions of this
section at the option of the recorder.
B. The books or records when transcribed or reproduced shall conform to the
original records as indexed. The designation of the transcribed books or records shall
not be changed from the original. They shall be compared to the original and when found
to be correctly transcribed or reproduced, the recorder and deputies transcribing,
verifying or reproducing them shall officially certify at the end of the record, with the
seal of the office affixed on the same page, the correctness of the transcriptions or
reproductions, reciting the number of pages in the book or record, from one to the
highest number.
C. Records so transcribed and certified shall be of the force and effect of the
original records.
D. This section shall apply to all records of the county recorders, boards of
supervisors and courts of record, including records of registration and official maps and
plats. The clerk of the court or board shall perform the duties required by this section
of the county recorder so far as such duties pertain to the records of their respective
offices.
|