15-1042

15-1042. Timeline; student level data; definition

A. The department of education shall notify school districts and charter schools of
electronic data submission procedures and shall distribute a list of the specific student
level data elements that school districts and charter schools are required to
submit. The department of education shall not make any changes to the student level data
elements to be collected except for the following:

1. Student attendance data for a joint technical education district, including
entry date and exit date, for classes that count towards the student's graduation
requirements as provided for in section 15-701.01.

2. Student attendance data for a community college, unless the college is owned,
operated or chartered by an Indian tribe, including entry date and exit date, for classes
that count towards the student's graduation requirements as provided for in section
15-701.01.

B. Each school district and charter school shall submit electronic data on a school
by school basis, including student level data, to the department of education in order
for the school district or charter school to receive monies for the cost of educating
students pursuant to this title.

C. The department of education shall grant a school district or charter school an
extension to the deadline for the submission of student level data or may provide for an
alternative method for the submission of student level data if the school district or
charter school proves that good cause exists for the extension, and the school district
or charter school shall continue to receive monies for the cost of educating students
pursuant to this title. The request by a school district or charter school for an
extension of the deadline for the submission of student level data shall include a
justification for the extension and the status of current efforts towards complying with
the submission of student level data.

D. A pupil or the parent or guardian of a pupil shall not be required to submit
data that does not relate to the provision of educational services or assistance to the
pupil.

E. Each student level data element shall include a statutory reference to the law
that necessitates its collection.

F. Unless otherwise prescribed, school districts and charter schools shall begin to
report new data elements on July 1 of the year that follows the effective date of the law
that requires the collection of the data.

G. Student level data items submitted to the department of education by school
districts pursuant to this section shall not be used to adjust funding levels or
calculate the average daily membership for the purpose of funding school districts at any
time other than the fortieth, one hundredth and two hundredth days of the school year.

H. A school district or charter school is not required to submit student level data
to the department of education more often than once every twenty school days.

I. Notwithstanding subsection L of this section, the student level data shall
include reasons for the withdrawal if reasons are provided by the withdrawing pupil or
the pupil's parent or guardian. For the purposes of this subsection, the department of
education shall include in the specific student level data elements that school districts
and charter schools are required to submit data relating to students who withdraw from
school because the student is pregnant or because the student is the biological parent of
a child.

J. The department of education shall adopt guidelines to remove outdated student
level data collected by school districts and charter schools from the student
accountability information system.

K. All student level data collected pursuant to this section is confidential and is
not a public record. The data collected may be used for aggregate research and reporting.

L. For the purposes of this section, "student level data" means all data elements
that are compiled and submitted for each student in this state and that are necessary for
the completion of the statutory requirements of the department of education and the state
board of education relating to the calculation of funding for public education, the
determination of student academic progress as measured by student testing programs in
this state, state and federal reporting requirements and other duties prescribed to the
department of education or the state board of education by law. Student level data does
not include data elements related to student behavior, discipline, criminal history,
medical history, religious affiliation, personal physical descriptors or family
information not authorized by the parent or guardian of the pupil.