35-149

35-149. Disposition of private funds;
contributions and suspense funds; exception

A. Every department, institution, board or commission receiving private funds or
contributions available for its support or for the purpose of defraying expenses or work
done under its direction or other receipts which may be subject to refund or return to
the sender or receipts which have not yet accrued to the state shall, in depositing such
monies with the state treasurer as provided in this chapter, certify to the department of
administration:

1. The source from which such monies were received.

2. The terms and conditions under which and the purpose for which they were
received.

3. The names of the trustees or administrators of the funds or contributions.

4. The name of the person authorized to approve expenditures from each fund.

B. The department, institution, board or commission shall keep an accounting of
each such fund or contribution mentioned in subsection A entirely separate and distinct
from all other funds.

C. All disbursements from such funds and contributions shall be made on warrants or
electronic funds transfer vouchers of the department of administration, who shall issue
such warrants or electronic funds transfer vouchers only upon adequate vouchers approved
by the person or persons authorized to approve the disbursements. Separate sets of
accounts with each of such funds and contributions, and the receipts and disbursements
thereof, shall be maintained by the department of administration.

D. The provisions of this chapter shall not apply to monies received by
universities for the subsistence of dining halls, dormitories, bookstores or student
activities, to federal monies or private monies of students received by state educational
institutions, or to private monies of patients or inmates of state institutions, when
such monies deposited with an officer of such an institution are declared not to be state
monies.