38-624. Lodging expenses; meal and incidental
expense reimbursement and long-term subsistence allowance; items
covered by reimbursement; amount predetermined by department of
administration
A. A state employee while traveling on authorized state business shall be
reimbursed for actual lodging expenses incurred not to exceed a predetermined amount
pursuant to subsection C. All claims for reimbursement shall be accompanied by lodging
expense receipts.
B. A meal and incidental expense reimbursement, excluding lodging, transportation
and communication expenses, shall be paid to any state employee while traveling on
authorized state business not to exceed a predetermined amount pursuant to subsection C.
C. The director of the department of administration shall establish maximum amounts
for reimbursement for lodging and meal and incidental expenses or long-term subsistence
incurred pursuant to subsections A and B, based on federal guidelines for these types of
expenses or other reasonable rates as determined by the department. The director may
change the maximum amounts from time to time and may establish a separate maximum amount
for geographical areas of the United States if the director finds that the reasonable
cost varies significantly in one or more areas. Maximum amounts established by the
director shall be subject to approval by the joint legislative budget committee.
D. The director of the department of administration shall establish in the state
accounting manual uniform procedures by which amounts less than the maximum lodging and
meal and incidental expense reimbursement amounts may be claimed by a person who is in
travel status for less than a full twenty-four hour period or by a person who does not
provide lodging receipts. The director of the department of administration shall also
establish policies and procedures for the claiming of lodging and meal and incidental
expense reimbursements and long-term subsistence allowances by persons temporarily
required, for a period of not less than thirty days, to reside away from their primary
place of residence. If housing or meals are provided, the reimbursements may be less
than, and cannot exceed, the lodging and meal and incidental expense reimbursements
provided for pursuant to subsection C.
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