41-1355

41-1355. Arizona historical records advisory
board

A. An Arizona historical records advisory board is established consisting of the
director and at least six members appointed by the director. These members shall consist
of recognized experts in the administration of government records, historical records or
archives and shall be as broadly representative as possible of public and private
archives, records offices and research institutions and organizations in this state.

B. Members appointed by the director pursuant to subsection A shall serve three
year staggered terms beginning on July 1. If there is a vacancy, the director shall
appoint another person to serve the remainder of the term. The director may appoint
members to succeeding terms. The director may remove a member for good and sufficient
cause.

C. The advisory board shall annually elect a chairperson and vice-chairperson from
among its members at the first meeting of the fiscal year. The director shall serve as
secretary of the advisory board and shall maintain the records of the advisory board.

D. The director shall call quarterly meetings and the director or chairperson may
call other meetings as the director or chairperson deems necessary. A member of the
advisory board may send a designee to be an observer at advisory board meetings. The
designee may not vote directly or as a proxy.

E. The advisory board shall:

1. Serve as the central advisory body for historical records planning and for
national historical publications and records commission funded projects developed and
carried out in this state.

2. Serve as a coordinating body to facilitate cooperation among historical records
repositories and other information agencies in this state and as a state-level review
body for grant proposals as defined in the national historical publications and records
commission guidelines.

F. The advisory board may:

1. Sponsor and publish surveys of the conditions and needs of historical records in
this state.

2. Solicit or develop proposals for projects to be carried out in this state with
national historical publications and records commission grants.

3. Review proposals by institutions in this state and make recommendations about
these proposals to the national historical publications and records commission.

4. Develop, revise and submit to the national historical publications and records
commission this state's priorities for historical records projects according to
guidelines developed by the national historical publications and records commission.

5. Promote an understanding of the role and value of historical records.

6. Act in an advisory capacity to the state archives and other statewide archival
or records agencies.

7. Review, through reports and otherwise, the operation and progress of projects in
this state that are financed by national historical publications and records commission
grants.

G. Members of the advisory board are not eligible to receive compensation but are
eligible for reimbursement of expenses pursuant to title 38, chapter 4, article 2.