A plan for the storage system shall require, but not be limited to, the following:
(a) All original documents shall be recorded and released into the system within a specified minimum time period after presentation to the clerk;
(b) Original paper records may be used during the pendency of any legal proceeding;
(c) The plan shall include setting standards for organizing, identifying, coding and indexing so that the image produced during the duplicating process can be certified as a true and correct copy of the original and may be retrieved rapidly;
(d) All materials used in the duplicating process which correctly and legibly reproduces or which forms a medium of copying or reproducing all public records, as herein authorized, and all processes of development, fixation and washing of said photographic duplicates shall be of a quality approved for permanent photographic records by the United States Bureau of Standards;
(e) The plan shall provide for retention of the court records consistent with other law and in conformity with rules and regulations prescribed by the Administrative Office of Courts and adopted by the Mississippi Supreme Court and shall provide security provisions to guard against physical loss, alterations and deterioration; and
(f) All transcripts, exemplifications, copies or reproductions on paper or on film of an image or images of any microfilmed or otherwise duplicated record shall be deemed to be certified copies of the original for all purposes.
Sources: Laws, 1987, ch. 490, § 4; Laws, 1994, ch. 521, § 3; Laws, 1997, ch. 507, § 4, eff from and after passage (approved April 8, 1997).
A plan for the storage system shall require, but not be limited to, the following:
(a) All original documents shall be recorded and released into the system within a specified minimum time period after presentation to the clerk;
(b) Original paper records may be used during the pendency of any legal proceeding;
(c) The plan shall include setting standards for organizing, identifying, coding and indexing so that the image produced during the duplicating process can be certified as a true and correct copy of the original and may be retrieved rapidly;
(d) All materials used in the duplicating process which correctly and legibly reproduces or which forms a medium of copying or reproducing all public records, as herein authorized, and all processes of development, fixation and washing of said photographic duplicates shall be of a quality approved for permanent photographic records by the United States Bureau of Standards;
(e) The plan shall provide for retention of the court records consistent with other law and in conformity with rules and regulations prescribed by the Administrative Office of Courts and adopted by the Mississippi Supreme Court and shall provide security provisions to guard against physical loss, alterations and deterioration; and
(f) All transcripts, exemplifications, copies or reproductions on paper or on film of an image or images of any microfilmed or otherwise duplicated record shall be deemed to be certified copies of the original for all purposes.
Sources: Laws, 1987, ch. 490, § 4; Laws, 1994, ch. 521, § 3; Laws, 1997, ch. 507, § 4, eff from and after passage (approved April 8, 1997).
A plan for the storage system shall require, but not be limited to, the following:
(a) All original documents shall be recorded and released into the system within a specified minimum time period after presentation to the clerk;
(b) Original paper records may be used during the pendency of any legal proceeding;
(c) The plan shall include setting standards for organizing, identifying, coding and indexing so that the image produced during the duplicating process can be certified as a true and correct copy of the original and may be retrieved rapidly;
(d) All materials used in the duplicating process which correctly and legibly reproduces or which forms a medium of copying or reproducing all public records, as herein authorized, and all processes of development, fixation and washing of said photographic duplicates shall be of a quality approved for permanent photographic records by the United States Bureau of Standards;
(e) The plan shall provide for retention of the court records consistent with other law and in conformity with rules and regulations prescribed by the Administrative Office of Courts and adopted by the Mississippi Supreme Court and shall provide security provisions to guard against physical loss, alterations and deterioration; and
(f) All transcripts, exemplifications, copies or reproductions on paper or on film of an image or images of any microfilmed or otherwise duplicated record shall be deemed to be certified copies of the original for all purposes.
Sources: Laws, 1987, ch. 490, § 4; Laws, 1994, ch. 521, § 3; Laws, 1997, ch. 507, § 4, eff from and after passage (approved April 8, 1997).
