[§328B-4]  Recordkeeping.  (a)  Theinstitutional facility shall keep records of all previously dispensedprescription drugs returned to the dispensing pharmacy.  Records shall beretained for five years and shall include at least the following:

(1)  The name and address of the institutionalfacility;

(2)  The prescription number or other patient or payeridentifier;

(3)  The name and strength of the drug;

(4)  The name of the manufacturer or the national drugcode;

(5)  The quantity of the drug;

(6)  The expiration date or use by date;

(7)  The date the drug was sent to the pharmacy,repository entity, or any other agent for final disposition;

(8)  The name of the pharmacy, repository entity, orany other agent that received or is to receive the drug for final dispositionand a description of the disposition, such as returned-for-credit-and-reuse,donated, disposed, or destroyed;

(9)  The initials of the person making the entry; and

(10)  Certification of the reason for the return of theprescription drug by a prescribing practitioner.

(b)  Records of drugs to bereturned-for-credit-and-reuse shall be copied by the institutional facility andused as a manifest for products sent to the recipient pharmacy.  The manifestand products shall be reviewed by the pharmacy prior to accepting or receivingall products to ensure that products are returnable for credit.  Anydiscrepancies shall be noted and corrected by the recipient pharmacy.  Theaccepted manifest noting any corrections shall be retained for five years byboth the institutional facility and the pharmacy.  Records may beelectronically composed, stored, and maintained in a form retrievable andprintable for audit purposes.  Returned product manifests shall be reconcilablewith credits to payers.

(c)  All institutional facility and pharmacyrecords required by this chapter shall be subject to audit by agents of thedirector of human services or director of health. [L 2004, c 190, pt of §2]