PARTXVII.  RECORDS AND REPORTS

 

A.  Records

 

§414-470  Books and records.  (a)  Eachcorporation shall keep accurate and complete books and records of account andshall keep and maintain at its principal office, or other place as its board ofdirectors may order, minutes of the proceedings of its shareholders and boardof directors.  The books and records of account shall include accounts of thecorporation's assets, liabilities, receipts, disbursements, gains, and losses. The minutes of the proceedings of the shareholders and board of directors ofthe corporation shall show, as to each meeting of the shareholders or the boardof directors, the time and place, if any, thereof, whether regular or special,whether notice thereof was given, and if so in what manner, the names of thosepresent at directors' meetings, the number of shares present or represented atshareholders' meetings, and the proceedings at each meeting.  Any of the booksand records described in this subsection may be kept on, or by means of, or bein the form of, any information storage device or method; provided that thebooks and records can be converted into clearly legible paper form within areasonable time.  Upon the request of any person entitled to inspect the booksand records pursuant to any provision of this chapter, a corporation, at itsown expense, shall convert the requested stored books and records.  When booksand records are kept pursuant to this subsection, a clearly legible paper formproduced from or by means of the information storage device or method shall beadmissible as evidence, and accepted for all other purposes, to the same extentas an original paper record of the same information would have been; providedthat the paper form accurately portrays the record.

(b)  In every corporation incorporated underthis chapter, the board of directors of the corporation shall cause a book tobe kept for registering the names of all persons who are or shall becomeshareholders of the corporation, showing the number of shares of stock held bythem respectively, and the time when they respectively became the owner of theshares.  The book shall be open at all reasonable times for the inspection ofthe shareholders.  The secretary or the person having the charge thereof shallgive a certified transcript of anything therein contained to any shareholderapplying therefor; provided that the shareholder pays a reasonable charge forthe preparation of the certified transcript.  The transcript shall be legalevidence of the facts therein set forth in any suit by or against thecorporation. [L 2000, c 244, pt of §1; am L 2002, c 130, §35]