(55 ILCS 5/3‑1001)(from Ch. 34, par. 3‑1001) Sec. 3‑1001. Auditors in counties of 75,000 to 3,000,000. In all counties containing less than 3,000,000 and over 75,000 inhabitants by the last federal census, there is created the office of county auditor, whose term of office shall be 4 years and until his successor is elected and qualified. The nomination and election shall be subject to the general election laws of the State. Each county auditor shall take office the first day of the month following the month of his election on which the office of the county auditor is required, by statute or by action of the county board, to be open. The qualifications and oath of office shall be the same as apply to other county officers. Each county auditor shall, before entering upon the duties of the office, give bond (or, if the county is self‑insured, the county through its self‑insurance program may provide bonding) in such penalty and with such security as the county board deems sufficient, which bond shall be substantially in the form required by law to be given by the county clerk. Such bond shall be filed with the county clerk on or before the day the county auditor takes office. In case of a vacancy in the office of county auditor caused by death, resignation, or removal from office, the vacancy shall be filled as provided for filling vacancies of other county offices. If the auditor is temporarily unable to perform his or her duties for any reason, the deputy auditor, if there is one, shall assume the duties of the auditor until the auditor is able to resume his or her duties or until a replacement for the auditor is chosen. (Source: P.A. 87‑401; 88‑387.)
(55 ILCS 5/3‑1002)(from Ch. 34, par. 3‑1002) Sec. 3‑1002. Auditors in counties of 75,000 population or less. In counties of 75,000 population or less, as determined by the last federal census preceding the date of appointment, the presiding officer of the county board with the advice and consent of the county board may appoint and employ a county auditor whose term of office shall be 4 years and until a successor is appointed and qualified. Every county auditor appointed pursuant to the provisions of this Section shall hold office until the first Tuesday of May, 1961, and until a successor is appointed and qualified. A successor shall be appointed and take office on the first Tuesday of May, 1961, and every 4 years thereafter, for a term of 4 years and until another successor is appointed and qualified. The qualifications and oath of office of such county auditor shall be the same as apply to other county officers. Each county auditor shall, before entering upon the duties of the office, give bond in such penalty and with such security as the county board shall deem sufficient, which bond shall be substantially in the form required by law to be given by the county clerk. Said bond shall be filed with the county clerk on or before the date the county auditor enters into the duties of the office. In case of a vacancy in the office of county auditor caused by death, resignation, or removal from office, the vacancy shall be filled by appointment by the presiding officer of the county board with the advice and consent of the county board. If the auditor is temporarily unable to perform his or her duties for any reason, the deputy auditor, if there is one, shall assume the duties of the auditor until the auditor is able to resume his or her duties or until a replacement for the auditor is chosen. (Source: P.A. 86‑962; 87‑401.)
(55 ILCS 5/3‑1003)(from Ch. 34, par. 3‑1003) Sec. 3‑1003. Commissions. Every county auditor whose office is established under Section 3‑1001 shall be commissioned by the Governor. No commission shall issue except upon the certification by the county clerk of the appropriate county that the county auditor was duly elected or appointed, and that such county auditor has filed the bond and taken the oath of office as heretofore provided. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑1004)(from Ch. 34, par. 3‑1004) Sec. 3‑1004. Internal operations of office. The county auditor shall control the internal operations of the office and procure equipment, materials and services necessary to perform the duties of the office, subject to the budgetary limitations established by the county board. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑1005)(from Ch. 34, par. 3‑1005) Sec. 3‑1005. Duties of auditor. The duties of the county auditor shall be to: (a) Audit all claims against the county, and recommend to the county board the payment or rejection of all claims presented. (b) Collect, analyze and preserve statistical and financial information with respect to the cost of operation of the various institutions and facilities maintained, operated or owned by the county. (c) Approve all orders for supplies issued by the various county officers, before the orders are to be placed with the parties to whom the same are to be given. (d) Maintain a file of all contracts entered into by the county board and all authorized county officers, for or on behalf of the county. (e) Report quarterly to the county board the entire financial operations of the county including revenues anticipated and received, expenditures estimated and paid, obligations unpaid, the condition of all funds and appropriations and other pertinent information. The county auditor shall cause to be published in at least one newspaper of general circulation in the county, a notice of the availability of the quarterly report for public inspection in the office of the county auditor. Such notice shall be published within 30 days of the date of the scheduled release of the report. (f) Audit the receipts of all county officers and departments presented for deposit with the county treasurer. (g) Maintain a continuous internal audit of the operations and financial records of the officers, agents or divisions of the county. The county auditor shall have access to all records, documents, and resources necessary for the discharge of this responsibility. (h) Audit the inventory of all real and personal property owned by the county under the control and management of the various officers and departments of the county. (i) Audit the documentation, records, and bases for the amounts billed to the county, as maintained by county vendors, under agreements between the county and its vendors, when those agreements provide that the amounts billed to the county are based upon actual costs incurred by the vendor, or when those agreements include the requirement that the county provide a reimbursement for out‑of‑pocket costs incurred by the vendors. The county auditor shall audit the documentation, records, and bases for the amounts required to be paid to the county under agreements with outside parties, when those amounts are based upon records and documentation generated, compiled, and maintained by the outside party. The vendors and outside parties affected by this Section shall provide to the county auditor, on a timely basis, all records and documents required by the county auditor relative to the county auditor's duties under this subsection. (Source: P.A. 86‑962; 86‑1358.)
(55 ILCS 5/3‑1006)(from Ch. 34, par. 3‑1006) Sec. 3‑1006. Additional duties in counties of 275,000 or less. In counties of 275,000 population or less, as determined by the last federal decennial census, the county auditor, in addition to the duties prescribed in Section 3‑1005, shall: (a) Be the general accountant of the county and keep its general accounts. (b) Devise and install a system of financial records in the offices and divisions of the county, to be followed in such offices and divisions. Such a system shall be suitable to the needs of the office and in accordance with generally accepted principles of accounting for governmental bodies. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑1007)(from Ch. 34, par. 3‑1007) Sec. 3‑1007. Deputies and employees. The county auditor shall appoint deputies and employees. The deputies shall take and subscribe the same oath of office as is required of other county officers. Any such oath shall be filed with the county clerk and entered of record by such clerk. Compensation of deputies and employees not otherwise provided for by law shall be fixed by the county auditor subject to budgetary limitations established by the county board. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑1008)(from Ch. 34, par. 3‑1008) Sec. 3‑1008. Continuing education. Each county auditor shall obtain at least 20 hours of continuing professional education related to the operation of the auditor's office each year. Reasonable expenses incurred by the auditor in obtaining that education shall be reimbursed by the county. (Source: P.A. 86‑1358.)
(55 ILCS 5/Div. 3‑2 heading)
Division 3‑2. Clerk
(55 ILCS 5/3‑2001)(from Ch. 34, par. 3‑2001) Sec. 3‑2001. Election of county clerk. In all counties there shall be an elected county clerk who shall hold office until his successor is qualified. The functions and powers of the county clerks shall be uniform in the various counties of this State. He shall enter upon the duties of his office on the first day in the month of December following his election on which the office of the county clerk is required, by statute or by action of the county board, to be open. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2002)(from Ch. 34, par. 3‑2002) Sec. 3‑2002. Oath. Each county clerk, before entering upon the duties of his office, shall take and subscribe to the oath or affirmation prescribed by Section 3, Article XIII of the Constitution which shall be entered at large upon the records of his office. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003)(from Ch. 34, par. 3‑2003) Sec. 3‑2003. Functions, powers and duties of clerk. The county clerk shall have those functions, powers and duties as provided in the Sections following this Section and preceding Section 3‑2004. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.1)(from Ch. 34, par. 3‑2003.1) Sec. 3‑2003.1. Appointment of deputies, assistants and personnel. The county clerk shall appoint his deputies, assistants and personnel to assist him in the performance of his duties. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.2)(from Ch. 34, par. 3‑2003.2) Sec. 3‑2003.2. Internal operations of office. The county clerk shall have the right to control the internal operations of his office; to procure necessary equipment, materials and services to perform the duties of his office. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.3)(from Ch. 34, par. 3‑2003.3) Sec. 3‑2003.3. Monthly report of financial status. The county clerk shall file a monthly report summarizing the financial status of his office in such form as shall be determined by the county board. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.4)(from Ch. 34, par. 3‑2003.4) Sec. 3‑2003.4. Deposit of fee income; special funds. The county clerk shall deposit in the office of the county treasurer monthly by the 10th day of the month following, all fee income. The county clerk may maintain the following special funds from which the county board shall authorize payments by voucher between board meetings: (a) Overpayments. (b) Reasonable amount needed during the succeeding accounting period to pay office expenses, postage, freight, express or similar charges. (c) Excess earnings from the sale of revenue stamps to be maintained in a fund to be used for the purchase of additional stamps from the Illinois Department of Revenue. (d) Fund to pay necessary travel, dues and other expenses incurred in attending workshops, educational seminars and organizational meetings established for the purpose of providing in‑service training. (e) Trust funds, for tax redemptions, or for such other purposes as may be provided for by law. (f) Such other funds as may be authorized by the county board. The county clerk shall make accounting monthly to the county board of all special funds maintained by him in the discharge of his duties. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.5)(from Ch. 34, par. 3‑2003.5) Sec. 3‑2003.5. Compensation of deputies and employees. Compensation of deputies and employees shall be fixed by the county clerk subject to budgetary limitations established by the county board. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2004)(from Ch. 34, par. 3‑2004) Sec. 3‑2004. Prompt payment. Purchases made pursuant to this Division shall be made in compliance with the "Local Government Prompt Payment Act". (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2005)(from Ch. 34, par. 3‑2005) Sec. 3‑2005. Bond. Each county clerk shall, before entering upon the duties of his or her office, give bond (or, if the county is self‑insured, the county through its self‑insurance program may provide bonding) in such penalty and with such security as the county board shall deem sufficient, which bond shall be substantially in the following form, and shall be recorded in full in the records of his or her office, and when so recorded shall be deposited with the clerk of the circuit court for safe keeping: We, (A B) principal, and (C D) and (E F), sureties, all of the county of .... and State of Illinois, are obligated to the People of the State of Illinois, in the penal sum of $...., for the payment of which, we obligate ourselves, each of us, our heirs, executors and administrators. The condition of the above bond is such, that if the above obligated (A B) shall perform all the duties which are or may be required by law to be performed by him as county clerk of the county of .... in the time and manner prescribed or to be prescribed by law, and when he is succeeded in office, shall surrender and deliver over to his or her successor in office all books, papers, moneys, and other things belonging to the county, and appertaining to his or her office, then the above bond to be void; otherwise to remain in full force. Dated (insert date). Signed and delivered in the presence of (G H).
Signature A B,
Signature C D,
Signature E F.
(Source: P.A. 91‑357, eff. 7‑29‑99.)
(55 ILCS 5/3‑2006)(from Ch. 34, par. 3‑2006) Sec. 3‑2006. Commission. County clerks shall be commissioned by the governor. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2007)(from Ch. 34, par. 3‑2007) Sec. 3‑2007. Office quarters and hours; violation. The county clerk shall keep his office at the court house of his county, or at such other place as may be provided for him by the authorities of such county seat and shall keep his office open and attend to the duties thereof: (a) In counties of 500,000 or more population from 9 a. m. to 5 p. m. of each working day except Saturday afternoons and legal holidays, but the clerk may open the office at 8 a. m. on each working day: (b) In counties of less than 500,000 population from 8 a. m. to 5 p. m. of each working day except Saturdays and legal holidays, but in such counties the office shall remain open until noon the Saturday before general, primary or special election days. Provided, that the days on which such office shall be open and the hours of opening and closing of the office of the county clerk may be changed and otherwise fixed and determined by the county board of any county. Any such action taken by the county board shall be by an appropriate resolution passed at a regular meeting. Notwithstanding any other provision of this Section, when any election is held and the results of such election are required by law to be returned to the county clerk, the office of the county clerk shall remain open for the purpose of receiving such results from the time of opening of the polls until the returns from each precinct have been received. Any county clerk who fails to keep his office open for the purpose of receiving election returns as required by this Section commits a business offense, and shall be fined not less than $500 nor more than $5,000. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2008)(from Ch. 34, par. 3‑2008) Sec. 3‑2008. Seal. He shall be keeper of the seal of the county, which shall be used by him in all cases where he is required to use an official seal. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2009)(from Ch. 34, par. 3‑2009) Sec. 3‑2009. Deputies. He shall appoint a chief deputy and may appoint additional deputies, who shall take and subscribe the same oath for the discharge of their duties as is required of the county clerk, which shall be entered of record in his office. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2010)(from Ch. 34, par. 3‑2010) Sec. 3‑2010. Responsibility. The principal clerk shall in all cases be responsible for the acts of his deputies. Whenever a vacancy occurs in the office of the county clerk in any county, including counties with a population of less than 60,000 inhabitants, the chief deputy clerk shall perform all the duties appertaining to the office of county clerk until the successor of such clerk is elected or appointed and qualified as provided in Section 3‑2011. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2011)(from Ch. 34, par. 3‑2011) Sec. 3‑2011. Vacancies; military service. Whenever a vacancy occurs in the office of any county clerk and the unexpired term exceeds one year, the vacancy shall be filled as provided by The Election Code by appointment of a clerk pro tempore, who shall qualify by giving bond and taking the oath as required of the county clerk, and shall thereupon perform all the duties and be entitled to all the emoluments and be subject to all the penalties appertaining to the office of county clerk until the successor of such clerk is elected or appointed and qualified; Provided, that in case the county clerk is called into the active military service of the United States, the appointee shall perform and discharge all the duties of the county clerk during the time such county clerk is in the active military service of the United States, and such county clerk so appointed shall possess all the powers and discharge all the duties of a regularly elected county clerk under the laws of this State, and shall be paid the same compensation as provided by law for the county clerk of that county, apportioned as to the time of service, and such appointment and all authority thereunder shall cease upon the discharge of the said county clerk from such active military service of the United States; and provided further, that the office of county clerk shall not be deemed to be vacant during the time the said county clerk is in the active military service of the United States. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2012)(from Ch. 34, par. 3‑2012) Sec. 3‑2012. Custody of records; public inspection. The county clerk shall have the care and custody of all the records, books and papers appertaining to and filed or deposited in their respective offices, and the same, except as otherwise provided in the Vital Records Act, shall be open to the inspection of all persons without reward. (Source: P.A. 86‑962; 87‑895.)
(55 ILCS 5/3‑2013)(from Ch. 34, par. 3‑2013) Sec. 3‑2013. General duties of clerk. Subject to the provisions of "The Local Records Act", the duties of the county clerk shall be‑ 1st. To act as clerk of the county board of his county and to keep an accurate record of the proceedings of said board, file and preserve all bills of account acted upon by the board, and when any account is allowed or disallowed, he shall note that fact thereon, and when a part of any account is allowed he shall note particularly the items allowed. 2nd. To keep a book in which he shall enter the number, date and amount of each order upon the county treasurer, and the name of the person in whose favor the same is drawn, and when such order is canceled, he shall note the date of cancellation opposite such entry. 3rd. Before any such order is delivered to the person for whose benefit it is drawn, the county clerk shall present the same to the county treasurer, who shall personally countersign the same. 4th. To keep a book, in which shall be entered in alphabetical order, by name of the principal, a minute of all official bonds filed in his office, giving the name of the office, amount and date of bond, names of sureties and date of filing, with such reference to the number or other designation of the bond, that the same may be easily found. 5th. To keep proper alphabetical indexes of all records and papers in his office. 6th. To give any person requiring the same, and paying the lawful fees therefor, a copy of any record, paper or account in his office. 7th. Such other duties as are or may be required by law. (Source: P.A. 86‑962.)
(55 ILCS 5/Div. 3‑3 heading)
Division 3‑3. Coroner
(55 ILCS 5/3‑3001)(from Ch. 34, par. 3‑3001) Sec. 3‑3001. Commission; training; duties performed by other county officer. (a) Every coroner shall be commissioned by the Governor, but no commission shall issue except upon the certificate of the county clerk of the proper county of the due election or appointment of the coroner and that the coroner has filed his or her bond and taken the oath of office as provided in this Division. (b) (1) Within 30 days of assuming office, a coroner
elected to that office for the first time shall apply for admission to the Illinois Law Enforcement Training Standards Board coroners training program. Completion of the training program shall be within 6 months of application. Any coroner may direct the chief deputy coroner or a deputy coroner, or both, to attend the training program, provided the coroner has completed the training program. Satisfactory completion of the program shall be evidenced by a certificate issued to the coroner by the Illinois Law Enforcement Training Standards Board. All coroners shall complete the training program at least once while serving as coroner.
(2) In developing the coroner training program, the
Illinois Law Enforcement Training Standards Board shall consult with the Illinois Coroners Association and the Illinois Necropsy Board.
(3) The Illinois Law Enforcement Training Standards
Board shall notify the proper county board of the failure by a coroner to successfully complete this training program.
(c) Every coroner shall attend at least 24 hours of accredited continuing education for coroners in each calendar year. (d) In all counties that provide by resolution for the elimination of the office of coroner pursuant to a referendum, the resolution may also provide, as part of the same proposition, that the duties of the coroner be taken over by another county officer specified by the resolution and proposition. (Source: P.A. 87‑255; 88‑586, eff. 8‑12‑94.)
(55 ILCS 5/3‑1001)(from Ch. 34, par. 3‑1001) Sec. 3‑1001. Auditors in counties of 75,000 to 3,000,000. In all counties containing less than 3,000,000 and over 75,000 inhabitants by the last federal census, there is created the office of county auditor, whose term of office shall be 4 years and until his successor is elected and qualified. The nomination and election shall be subject to the general election laws of the State. Each county auditor shall take office the first day of the month following the month of his election on which the office of the county auditor is required, by statute or by action of the county board, to be open. The qualifications and oath of office shall be the same as apply to other county officers. Each county auditor shall, before entering upon the duties of the office, give bond (or, if the county is self‑insured, the county through its self‑insurance program may provide bonding) in such penalty and with such security as the county board deems sufficient, which bond shall be substantially in the form required by law to be given by the county clerk. Such bond shall be filed with the county clerk on or before the day the county auditor takes office. In case of a vacancy in the office of county auditor caused by death, resignation, or removal from office, the vacancy shall be filled as provided for filling vacancies of other county offices. If the auditor is temporarily unable to perform his or her duties for any reason, the deputy auditor, if there is one, shall assume the duties of the auditor until the auditor is able to resume his or her duties or until a replacement for the auditor is chosen. (Source: P.A. 87‑401; 88‑387.)
(55 ILCS 5/3‑1002)(from Ch. 34, par. 3‑1002) Sec. 3‑1002. Auditors in counties of 75,000 population or less. In counties of 75,000 population or less, as determined by the last federal census preceding the date of appointment, the presiding officer of the county board with the advice and consent of the county board may appoint and employ a county auditor whose term of office shall be 4 years and until a successor is appointed and qualified. Every county auditor appointed pursuant to the provisions of this Section shall hold office until the first Tuesday of May, 1961, and until a successor is appointed and qualified. A successor shall be appointed and take office on the first Tuesday of May, 1961, and every 4 years thereafter, for a term of 4 years and until another successor is appointed and qualified. The qualifications and oath of office of such county auditor shall be the same as apply to other county officers. Each county auditor shall, before entering upon the duties of the office, give bond in such penalty and with such security as the county board shall deem sufficient, which bond shall be substantially in the form required by law to be given by the county clerk. Said bond shall be filed with the county clerk on or before the date the county auditor enters into the duties of the office. In case of a vacancy in the office of county auditor caused by death, resignation, or removal from office, the vacancy shall be filled by appointment by the presiding officer of the county board with the advice and consent of the county board. If the auditor is temporarily unable to perform his or her duties for any reason, the deputy auditor, if there is one, shall assume the duties of the auditor until the auditor is able to resume his or her duties or until a replacement for the auditor is chosen. (Source: P.A. 86‑962; 87‑401.)
(55 ILCS 5/3‑1003)(from Ch. 34, par. 3‑1003) Sec. 3‑1003. Commissions. Every county auditor whose office is established under Section 3‑1001 shall be commissioned by the Governor. No commission shall issue except upon the certification by the county clerk of the appropriate county that the county auditor was duly elected or appointed, and that such county auditor has filed the bond and taken the oath of office as heretofore provided. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑1004)(from Ch. 34, par. 3‑1004) Sec. 3‑1004. Internal operations of office. The county auditor shall control the internal operations of the office and procure equipment, materials and services necessary to perform the duties of the office, subject to the budgetary limitations established by the county board. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑1005)(from Ch. 34, par. 3‑1005) Sec. 3‑1005. Duties of auditor. The duties of the county auditor shall be to: (a) Audit all claims against the county, and recommend to the county board the payment or rejection of all claims presented. (b) Collect, analyze and preserve statistical and financial information with respect to the cost of operation of the various institutions and facilities maintained, operated or owned by the county. (c) Approve all orders for supplies issued by the various county officers, before the orders are to be placed with the parties to whom the same are to be given. (d) Maintain a file of all contracts entered into by the county board and all authorized county officers, for or on behalf of the county. (e) Report quarterly to the county board the entire financial operations of the county including revenues anticipated and received, expenditures estimated and paid, obligations unpaid, the condition of all funds and appropriations and other pertinent information. The county auditor shall cause to be published in at least one newspaper of general circulation in the county, a notice of the availability of the quarterly report for public inspection in the office of the county auditor. Such notice shall be published within 30 days of the date of the scheduled release of the report. (f) Audit the receipts of all county officers and departments presented for deposit with the county treasurer. (g) Maintain a continuous internal audit of the operations and financial records of the officers, agents or divisions of the county. The county auditor shall have access to all records, documents, and resources necessary for the discharge of this responsibility. (h) Audit the inventory of all real and personal property owned by the county under the control and management of the various officers and departments of the county. (i) Audit the documentation, records, and bases for the amounts billed to the county, as maintained by county vendors, under agreements between the county and its vendors, when those agreements provide that the amounts billed to the county are based upon actual costs incurred by the vendor, or when those agreements include the requirement that the county provide a reimbursement for out‑of‑pocket costs incurred by the vendors. The county auditor shall audit the documentation, records, and bases for the amounts required to be paid to the county under agreements with outside parties, when those amounts are based upon records and documentation generated, compiled, and maintained by the outside party. The vendors and outside parties affected by this Section shall provide to the county auditor, on a timely basis, all records and documents required by the county auditor relative to the county auditor's duties under this subsection. (Source: P.A. 86‑962; 86‑1358.)
(55 ILCS 5/3‑1006)(from Ch. 34, par. 3‑1006) Sec. 3‑1006. Additional duties in counties of 275,000 or less. In counties of 275,000 population or less, as determined by the last federal decennial census, the county auditor, in addition to the duties prescribed in Section 3‑1005, shall: (a) Be the general accountant of the county and keep its general accounts. (b) Devise and install a system of financial records in the offices and divisions of the county, to be followed in such offices and divisions. Such a system shall be suitable to the needs of the office and in accordance with generally accepted principles of accounting for governmental bodies. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑1007)(from Ch. 34, par. 3‑1007) Sec. 3‑1007. Deputies and employees. The county auditor shall appoint deputies and employees. The deputies shall take and subscribe the same oath of office as is required of other county officers. Any such oath shall be filed with the county clerk and entered of record by such clerk. Compensation of deputies and employees not otherwise provided for by law shall be fixed by the county auditor subject to budgetary limitations established by the county board. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑1008)(from Ch. 34, par. 3‑1008) Sec. 3‑1008. Continuing education. Each county auditor shall obtain at least 20 hours of continuing professional education related to the operation of the auditor's office each year. Reasonable expenses incurred by the auditor in obtaining that education shall be reimbursed by the county. (Source: P.A. 86‑1358.)
(55 ILCS 5/Div. 3‑2 heading)
Division 3‑2. Clerk
(55 ILCS 5/3‑2001)(from Ch. 34, par. 3‑2001) Sec. 3‑2001. Election of county clerk. In all counties there shall be an elected county clerk who shall hold office until his successor is qualified. The functions and powers of the county clerks shall be uniform in the various counties of this State. He shall enter upon the duties of his office on the first day in the month of December following his election on which the office of the county clerk is required, by statute or by action of the county board, to be open. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2002)(from Ch. 34, par. 3‑2002) Sec. 3‑2002. Oath. Each county clerk, before entering upon the duties of his office, shall take and subscribe to the oath or affirmation prescribed by Section 3, Article XIII of the Constitution which shall be entered at large upon the records of his office. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003)(from Ch. 34, par. 3‑2003) Sec. 3‑2003. Functions, powers and duties of clerk. The county clerk shall have those functions, powers and duties as provided in the Sections following this Section and preceding Section 3‑2004. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.1)(from Ch. 34, par. 3‑2003.1) Sec. 3‑2003.1. Appointment of deputies, assistants and personnel. The county clerk shall appoint his deputies, assistants and personnel to assist him in the performance of his duties. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.2)(from Ch. 34, par. 3‑2003.2) Sec. 3‑2003.2. Internal operations of office. The county clerk shall have the right to control the internal operations of his office; to procure necessary equipment, materials and services to perform the duties of his office. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.3)(from Ch. 34, par. 3‑2003.3) Sec. 3‑2003.3. Monthly report of financial status. The county clerk shall file a monthly report summarizing the financial status of his office in such form as shall be determined by the county board. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.4)(from Ch. 34, par. 3‑2003.4) Sec. 3‑2003.4. Deposit of fee income; special funds. The county clerk shall deposit in the office of the county treasurer monthly by the 10th day of the month following, all fee income. The county clerk may maintain the following special funds from which the county board shall authorize payments by voucher between board meetings: (a) Overpayments. (b) Reasonable amount needed during the succeeding accounting period to pay office expenses, postage, freight, express or similar charges. (c) Excess earnings from the sale of revenue stamps to be maintained in a fund to be used for the purchase of additional stamps from the Illinois Department of Revenue. (d) Fund to pay necessary travel, dues and other expenses incurred in attending workshops, educational seminars and organizational meetings established for the purpose of providing in‑service training. (e) Trust funds, for tax redemptions, or for such other purposes as may be provided for by law. (f) Such other funds as may be authorized by the county board. The county clerk shall make accounting monthly to the county board of all special funds maintained by him in the discharge of his duties. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.5)(from Ch. 34, par. 3‑2003.5) Sec. 3‑2003.5. Compensation of deputies and employees. Compensation of deputies and employees shall be fixed by the county clerk subject to budgetary limitations established by the county board. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2004)(from Ch. 34, par. 3‑2004) Sec. 3‑2004. Prompt payment. Purchases made pursuant to this Division shall be made in compliance with the "Local Government Prompt Payment Act". (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2005)(from Ch. 34, par. 3‑2005) Sec. 3‑2005. Bond. Each county clerk shall, before entering upon the duties of his or her office, give bond (or, if the county is self‑insured, the county through its self‑insurance program may provide bonding) in such penalty and with such security as the county board shall deem sufficient, which bond shall be substantially in the following form, and shall be recorded in full in the records of his or her office, and when so recorded shall be deposited with the clerk of the circuit court for safe keeping: We, (A B) principal, and (C D) and (E F), sureties, all of the county of .... and State of Illinois, are obligated to the People of the State of Illinois, in the penal sum of $...., for the payment of which, we obligate ourselves, each of us, our heirs, executors and administrators. The condition of the above bond is such, that if the above obligated (A B) shall perform all the duties which are or may be required by law to be performed by him as county clerk of the county of .... in the time and manner prescribed or to be prescribed by law, and when he is succeeded in office, shall surrender and deliver over to his or her successor in office all books, papers, moneys, and other things belonging to the county, and appertaining to his or her office, then the above bond to be void; otherwise to remain in full force. Dated (insert date). Signed and delivered in the presence of (G H).
Signature A B,
Signature C D,
Signature E F.
(Source: P.A. 91‑357, eff. 7‑29‑99.)
(55 ILCS 5/3‑2006)(from Ch. 34, par. 3‑2006) Sec. 3‑2006. Commission. County clerks shall be commissioned by the governor. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2007)(from Ch. 34, par. 3‑2007) Sec. 3‑2007. Office quarters and hours; violation. The county clerk shall keep his office at the court house of his county, or at such other place as may be provided for him by the authorities of such county seat and shall keep his office open and attend to the duties thereof: (a) In counties of 500,000 or more population from 9 a. m. to 5 p. m. of each working day except Saturday afternoons and legal holidays, but the clerk may open the office at 8 a. m. on each working day: (b) In counties of less than 500,000 population from 8 a. m. to 5 p. m. of each working day except Saturdays and legal holidays, but in such counties the office shall remain open until noon the Saturday before general, primary or special election days. Provided, that the days on which such office shall be open and the hours of opening and closing of the office of the county clerk may be changed and otherwise fixed and determined by the county board of any county. Any such action taken by the county board shall be by an appropriate resolution passed at a regular meeting. Notwithstanding any other provision of this Section, when any election is held and the results of such election are required by law to be returned to the county clerk, the office of the county clerk shall remain open for the purpose of receiving such results from the time of opening of the polls until the returns from each precinct have been received. Any county clerk who fails to keep his office open for the purpose of receiving election returns as required by this Section commits a business offense, and shall be fined not less than $500 nor more than $5,000. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2008)(from Ch. 34, par. 3‑2008) Sec. 3‑2008. Seal. He shall be keeper of the seal of the county, which shall be used by him in all cases where he is required to use an official seal. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2009)(from Ch. 34, par. 3‑2009) Sec. 3‑2009. Deputies. He shall appoint a chief deputy and may appoint additional deputies, who shall take and subscribe the same oath for the discharge of their duties as is required of the county clerk, which shall be entered of record in his office. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2010)(from Ch. 34, par. 3‑2010) Sec. 3‑2010. Responsibility. The principal clerk shall in all cases be responsible for the acts of his deputies. Whenever a vacancy occurs in the office of the county clerk in any county, including counties with a population of less than 60,000 inhabitants, the chief deputy clerk shall perform all the duties appertaining to the office of county clerk until the successor of such clerk is elected or appointed and qualified as provided in Section 3‑2011. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2011)(from Ch. 34, par. 3‑2011) Sec. 3‑2011. Vacancies; military service. Whenever a vacancy occurs in the office of any county clerk and the unexpired term exceeds one year, the vacancy shall be filled as provided by The Election Code by appointment of a clerk pro tempore, who shall qualify by giving bond and taking the oath as required of the county clerk, and shall thereupon perform all the duties and be entitled to all the emoluments and be subject to all the penalties appertaining to the office of county clerk until the successor of such clerk is elected or appointed and qualified; Provided, that in case the county clerk is called into the active military service of the United States, the appointee shall perform and discharge all the duties of the county clerk during the time such county clerk is in the active military service of the United States, and such county clerk so appointed shall possess all the powers and discharge all the duties of a regularly elected county clerk under the laws of this State, and shall be paid the same compensation as provided by law for the county clerk of that county, apportioned as to the time of service, and such appointment and all authority thereunder shall cease upon the discharge of the said county clerk from such active military service of the United States; and provided further, that the office of county clerk shall not be deemed to be vacant during the time the said county clerk is in the active military service of the United States. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2012)(from Ch. 34, par. 3‑2012) Sec. 3‑2012. Custody of records; public inspection. The county clerk shall have the care and custody of all the records, books and papers appertaining to and filed or deposited in their respective offices, and the same, except as otherwise provided in the Vital Records Act, shall be open to the inspection of all persons without reward. (Source: P.A. 86‑962; 87‑895.)
(55 ILCS 5/3‑2013)(from Ch. 34, par. 3‑2013) Sec. 3‑2013. General duties of clerk. Subject to the provisions of "The Local Records Act", the duties of the county clerk shall be‑ 1st. To act as clerk of the county board of his county and to keep an accurate record of the proceedings of said board, file and preserve all bills of account acted upon by the board, and when any account is allowed or disallowed, he shall note that fact thereon, and when a part of any account is allowed he shall note particularly the items allowed. 2nd. To keep a book in which he shall enter the number, date and amount of each order upon the county treasurer, and the name of the person in whose favor the same is drawn, and when such order is canceled, he shall note the date of cancellation opposite such entry. 3rd. Before any such order is delivered to the person for whose benefit it is drawn, the county clerk shall present the same to the county treasurer, who shall personally countersign the same. 4th. To keep a book, in which shall be entered in alphabetical order, by name of the principal, a minute of all official bonds filed in his office, giving the name of the office, amount and date of bond, names of sureties and date of filing, with such reference to the number or other designation of the bond, that the same may be easily found. 5th. To keep proper alphabetical indexes of all records and papers in his office. 6th. To give any person requiring the same, and paying the lawful fees therefor, a copy of any record, paper or account in his office. 7th. Such other duties as are or may be required by law. (Source: P.A. 86‑962.)
(55 ILCS 5/Div. 3‑3 heading)
Division 3‑3. Coroner
(55 ILCS 5/3‑3001)(from Ch. 34, par. 3‑3001) Sec. 3‑3001. Commission; training; duties performed by other county officer. (a) Every coroner shall be commissioned by the Governor, but no commission shall issue except upon the certificate of the county clerk of the proper county of the due election or appointment of the coroner and that the coroner has filed his or her bond and taken the oath of office as provided in this Division. (b) (1) Within 30 days of assuming office, a coroner
elected to that office for the first time shall apply for admission to the Illinois Law Enforcement Training Standards Board coroners training program. Completion of the training program shall be within 6 months of application. Any coroner may direct the chief deputy coroner or a deputy coroner, or both, to attend the training program, provided the coroner has completed the training program. Satisfactory completion of the program shall be evidenced by a certificate issued to the coroner by the Illinois Law Enforcement Training Standards Board. All coroners shall complete the training program at least once while serving as coroner.
(2) In developing the coroner training program, the
Illinois Law Enforcement Training Standards Board shall consult with the Illinois Coroners Association and the Illinois Necropsy Board.
(3) The Illinois Law Enforcement Training Standards
Board shall notify the proper county board of the failure by a coroner to successfully complete this training program.
(c) Every coroner shall attend at least 24 hours of accredited continuing education for coroners in each calendar year. (d) In all counties that provide by resolution for the elimination of the office of coroner pursuant to a referendum, the resolution may also provide, as part of the same proposition, that the duties of the coroner be taken over by another county officer specified by the resolution and proposition. (Source: P.A. 87‑255; 88‑586, eff. 8‑12‑94.)
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(55 ILCS 5/3‑1001)(from Ch. 34, par. 3‑1001) Sec. 3‑1001. Auditors in counties of 75,000 to 3,000,000. In all counties containing less than 3,000,000 and over 75,000 inhabitants by the last federal census, there is created the office of county auditor, whose term of office shall be 4 years and until his successor is elected and qualified. The nomination and election shall be subject to the general election laws of the State. Each county auditor shall take office the first day of the month following the month of his election on which the office of the county auditor is required, by statute or by action of the county board, to be open. The qualifications and oath of office shall be the same as apply to other county officers. Each county auditor shall, before entering upon the duties of the office, give bond (or, if the county is self‑insured, the county through its self‑insurance program may provide bonding) in such penalty and with such security as the county board deems sufficient, which bond shall be substantially in the form required by law to be given by the county clerk. Such bond shall be filed with the county clerk on or before the day the county auditor takes office. In case of a vacancy in the office of county auditor caused by death, resignation, or removal from office, the vacancy shall be filled as provided for filling vacancies of other county offices. If the auditor is temporarily unable to perform his or her duties for any reason, the deputy auditor, if there is one, shall assume the duties of the auditor until the auditor is able to resume his or her duties or until a replacement for the auditor is chosen. (Source: P.A. 87‑401; 88‑387.)
(55 ILCS 5/3‑1002)(from Ch. 34, par. 3‑1002) Sec. 3‑1002. Auditors in counties of 75,000 population or less. In counties of 75,000 population or less, as determined by the last federal census preceding the date of appointment, the presiding officer of the county board with the advice and consent of the county board may appoint and employ a county auditor whose term of office shall be 4 years and until a successor is appointed and qualified. Every county auditor appointed pursuant to the provisions of this Section shall hold office until the first Tuesday of May, 1961, and until a successor is appointed and qualified. A successor shall be appointed and take office on the first Tuesday of May, 1961, and every 4 years thereafter, for a term of 4 years and until another successor is appointed and qualified. The qualifications and oath of office of such county auditor shall be the same as apply to other county officers. Each county auditor shall, before entering upon the duties of the office, give bond in such penalty and with such security as the county board shall deem sufficient, which bond shall be substantially in the form required by law to be given by the county clerk. Said bond shall be filed with the county clerk on or before the date the county auditor enters into the duties of the office. In case of a vacancy in the office of county auditor caused by death, resignation, or removal from office, the vacancy shall be filled by appointment by the presiding officer of the county board with the advice and consent of the county board. If the auditor is temporarily unable to perform his or her duties for any reason, the deputy auditor, if there is one, shall assume the duties of the auditor until the auditor is able to resume his or her duties or until a replacement for the auditor is chosen. (Source: P.A. 86‑962; 87‑401.)
(55 ILCS 5/3‑1003)(from Ch. 34, par. 3‑1003) Sec. 3‑1003. Commissions. Every county auditor whose office is established under Section 3‑1001 shall be commissioned by the Governor. No commission shall issue except upon the certification by the county clerk of the appropriate county that the county auditor was duly elected or appointed, and that such county auditor has filed the bond and taken the oath of office as heretofore provided. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑1004)(from Ch. 34, par. 3‑1004) Sec. 3‑1004. Internal operations of office. The county auditor shall control the internal operations of the office and procure equipment, materials and services necessary to perform the duties of the office, subject to the budgetary limitations established by the county board. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑1005)(from Ch. 34, par. 3‑1005) Sec. 3‑1005. Duties of auditor. The duties of the county auditor shall be to: (a) Audit all claims against the county, and recommend to the county board the payment or rejection of all claims presented. (b) Collect, analyze and preserve statistical and financial information with respect to the cost of operation of the various institutions and facilities maintained, operated or owned by the county. (c) Approve all orders for supplies issued by the various county officers, before the orders are to be placed with the parties to whom the same are to be given. (d) Maintain a file of all contracts entered into by the county board and all authorized county officers, for or on behalf of the county. (e) Report quarterly to the county board the entire financial operations of the county including revenues anticipated and received, expenditures estimated and paid, obligations unpaid, the condition of all funds and appropriations and other pertinent information. The county auditor shall cause to be published in at least one newspaper of general circulation in the county, a notice of the availability of the quarterly report for public inspection in the office of the county auditor. Such notice shall be published within 30 days of the date of the scheduled release of the report. (f) Audit the receipts of all county officers and departments presented for deposit with the county treasurer. (g) Maintain a continuous internal audit of the operations and financial records of the officers, agents or divisions of the county. The county auditor shall have access to all records, documents, and resources necessary for the discharge of this responsibility. (h) Audit the inventory of all real and personal property owned by the county under the control and management of the various officers and departments of the county. (i) Audit the documentation, records, and bases for the amounts billed to the county, as maintained by county vendors, under agreements between the county and its vendors, when those agreements provide that the amounts billed to the county are based upon actual costs incurred by the vendor, or when those agreements include the requirement that the county provide a reimbursement for out‑of‑pocket costs incurred by the vendors. The county auditor shall audit the documentation, records, and bases for the amounts required to be paid to the county under agreements with outside parties, when those amounts are based upon records and documentation generated, compiled, and maintained by the outside party. The vendors and outside parties affected by this Section shall provide to the county auditor, on a timely basis, all records and documents required by the county auditor relative to the county auditor's duties under this subsection. (Source: P.A. 86‑962; 86‑1358.)
(55 ILCS 5/3‑1006)(from Ch. 34, par. 3‑1006) Sec. 3‑1006. Additional duties in counties of 275,000 or less. In counties of 275,000 population or less, as determined by the last federal decennial census, the county auditor, in addition to the duties prescribed in Section 3‑1005, shall: (a) Be the general accountant of the county and keep its general accounts. (b) Devise and install a system of financial records in the offices and divisions of the county, to be followed in such offices and divisions. Such a system shall be suitable to the needs of the office and in accordance with generally accepted principles of accounting for governmental bodies. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑1007)(from Ch. 34, par. 3‑1007) Sec. 3‑1007. Deputies and employees. The county auditor shall appoint deputies and employees. The deputies shall take and subscribe the same oath of office as is required of other county officers. Any such oath shall be filed with the county clerk and entered of record by such clerk. Compensation of deputies and employees not otherwise provided for by law shall be fixed by the county auditor subject to budgetary limitations established by the county board. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑1008)(from Ch. 34, par. 3‑1008) Sec. 3‑1008. Continuing education. Each county auditor shall obtain at least 20 hours of continuing professional education related to the operation of the auditor's office each year. Reasonable expenses incurred by the auditor in obtaining that education shall be reimbursed by the county. (Source: P.A. 86‑1358.)
(55 ILCS 5/Div. 3‑2 heading)
Division 3‑2. Clerk
(55 ILCS 5/3‑2001)(from Ch. 34, par. 3‑2001) Sec. 3‑2001. Election of county clerk. In all counties there shall be an elected county clerk who shall hold office until his successor is qualified. The functions and powers of the county clerks shall be uniform in the various counties of this State. He shall enter upon the duties of his office on the first day in the month of December following his election on which the office of the county clerk is required, by statute or by action of the county board, to be open. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2002)(from Ch. 34, par. 3‑2002) Sec. 3‑2002. Oath. Each county clerk, before entering upon the duties of his office, shall take and subscribe to the oath or affirmation prescribed by Section 3, Article XIII of the Constitution which shall be entered at large upon the records of his office. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003)(from Ch. 34, par. 3‑2003) Sec. 3‑2003. Functions, powers and duties of clerk. The county clerk shall have those functions, powers and duties as provided in the Sections following this Section and preceding Section 3‑2004. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.1)(from Ch. 34, par. 3‑2003.1) Sec. 3‑2003.1. Appointment of deputies, assistants and personnel. The county clerk shall appoint his deputies, assistants and personnel to assist him in the performance of his duties. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.2)(from Ch. 34, par. 3‑2003.2) Sec. 3‑2003.2. Internal operations of office. The county clerk shall have the right to control the internal operations of his office; to procure necessary equipment, materials and services to perform the duties of his office. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.3)(from Ch. 34, par. 3‑2003.3) Sec. 3‑2003.3. Monthly report of financial status. The county clerk shall file a monthly report summarizing the financial status of his office in such form as shall be determined by the county board. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.4)(from Ch. 34, par. 3‑2003.4) Sec. 3‑2003.4. Deposit of fee income; special funds. The county clerk shall deposit in the office of the county treasurer monthly by the 10th day of the month following, all fee income. The county clerk may maintain the following special funds from which the county board shall authorize payments by voucher between board meetings: (a) Overpayments. (b) Reasonable amount needed during the succeeding accounting period to pay office expenses, postage, freight, express or similar charges. (c) Excess earnings from the sale of revenue stamps to be maintained in a fund to be used for the purchase of additional stamps from the Illinois Department of Revenue. (d) Fund to pay necessary travel, dues and other expenses incurred in attending workshops, educational seminars and organizational meetings established for the purpose of providing in‑service training. (e) Trust funds, for tax redemptions, or for such other purposes as may be provided for by law. (f) Such other funds as may be authorized by the county board. The county clerk shall make accounting monthly to the county board of all special funds maintained by him in the discharge of his duties. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2003.5)(from Ch. 34, par. 3‑2003.5) Sec. 3‑2003.5. Compensation of deputies and employees. Compensation of deputies and employees shall be fixed by the county clerk subject to budgetary limitations established by the county board. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2004)(from Ch. 34, par. 3‑2004) Sec. 3‑2004. Prompt payment. Purchases made pursuant to this Division shall be made in compliance with the "Local Government Prompt Payment Act". (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2005)(from Ch. 34, par. 3‑2005) Sec. 3‑2005. Bond. Each county clerk shall, before entering upon the duties of his or her office, give bond (or, if the county is self‑insured, the county through its self‑insurance program may provide bonding) in such penalty and with such security as the county board shall deem sufficient, which bond shall be substantially in the following form, and shall be recorded in full in the records of his or her office, and when so recorded shall be deposited with the clerk of the circuit court for safe keeping: We, (A B) principal, and (C D) and (E F), sureties, all of the county of .... and State of Illinois, are obligated to the People of the State of Illinois, in the penal sum of $...., for the payment of which, we obligate ourselves, each of us, our heirs, executors and administrators. The condition of the above bond is such, that if the above obligated (A B) shall perform all the duties which are or may be required by law to be performed by him as county clerk of the county of .... in the time and manner prescribed or to be prescribed by law, and when he is succeeded in office, shall surrender and deliver over to his or her successor in office all books, papers, moneys, and other things belonging to the county, and appertaining to his or her office, then the above bond to be void; otherwise to remain in full force. Dated (insert date). Signed and delivered in the presence of (G H).
Signature A B,
Signature C D,
Signature E F.
(Source: P.A. 91‑357, eff. 7‑29‑99.)
(55 ILCS 5/3‑2006)(from Ch. 34, par. 3‑2006) Sec. 3‑2006. Commission. County clerks shall be commissioned by the governor. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2007)(from Ch. 34, par. 3‑2007) Sec. 3‑2007. Office quarters and hours; violation. The county clerk shall keep his office at the court house of his county, or at such other place as may be provided for him by the authorities of such county seat and shall keep his office open and attend to the duties thereof: (a) In counties of 500,000 or more population from 9 a. m. to 5 p. m. of each working day except Saturday afternoons and legal holidays, but the clerk may open the office at 8 a. m. on each working day: (b) In counties of less than 500,000 population from 8 a. m. to 5 p. m. of each working day except Saturdays and legal holidays, but in such counties the office shall remain open until noon the Saturday before general, primary or special election days. Provided, that the days on which such office shall be open and the hours of opening and closing of the office of the county clerk may be changed and otherwise fixed and determined by the county board of any county. Any such action taken by the county board shall be by an appropriate resolution passed at a regular meeting. Notwithstanding any other provision of this Section, when any election is held and the results of such election are required by law to be returned to the county clerk, the office of the county clerk shall remain open for the purpose of receiving such results from the time of opening of the polls until the returns from each precinct have been received. Any county clerk who fails to keep his office open for the purpose of receiving election returns as required by this Section commits a business offense, and shall be fined not less than $500 nor more than $5,000. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2008)(from Ch. 34, par. 3‑2008) Sec. 3‑2008. Seal. He shall be keeper of the seal of the county, which shall be used by him in all cases where he is required to use an official seal. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2009)(from Ch. 34, par. 3‑2009) Sec. 3‑2009. Deputies. He shall appoint a chief deputy and may appoint additional deputies, who shall take and subscribe the same oath for the discharge of their duties as is required of the county clerk, which shall be entered of record in his office. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2010)(from Ch. 34, par. 3‑2010) Sec. 3‑2010. Responsibility. The principal clerk shall in all cases be responsible for the acts of his deputies. Whenever a vacancy occurs in the office of the county clerk in any county, including counties with a population of less than 60,000 inhabitants, the chief deputy clerk shall perform all the duties appertaining to the office of county clerk until the successor of such clerk is elected or appointed and qualified as provided in Section 3‑2011. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2011)(from Ch. 34, par. 3‑2011) Sec. 3‑2011. Vacancies; military service. Whenever a vacancy occurs in the office of any county clerk and the unexpired term exceeds one year, the vacancy shall be filled as provided by The Election Code by appointment of a clerk pro tempore, who shall qualify by giving bond and taking the oath as required of the county clerk, and shall thereupon perform all the duties and be entitled to all the emoluments and be subject to all the penalties appertaining to the office of county clerk until the successor of such clerk is elected or appointed and qualified; Provided, that in case the county clerk is called into the active military service of the United States, the appointee shall perform and discharge all the duties of the county clerk during the time such county clerk is in the active military service of the United States, and such county clerk so appointed shall possess all the powers and discharge all the duties of a regularly elected county clerk under the laws of this State, and shall be paid the same compensation as provided by law for the county clerk of that county, apportioned as to the time of service, and such appointment and all authority thereunder shall cease upon the discharge of the said county clerk from such active military service of the United States; and provided further, that the office of county clerk shall not be deemed to be vacant during the time the said county clerk is in the active military service of the United States. (Source: P.A. 86‑962.)
(55 ILCS 5/3‑2012)(from Ch. 34, par. 3‑2012) Sec. 3‑2012. Custody of records; public inspection. The county clerk shall have the care and custody of all the records, books and papers appertaining to and filed or deposited in their respective offices, and the same, except as otherwise provided in the Vital Records Act, shall be open to the inspection of all persons without reward. (Source: P.A. 86‑962; 87‑895.)
(55 ILCS 5/3‑2013)(from Ch. 34, par. 3‑2013) Sec. 3‑2013. General duties of clerk. Subject to the provisions of "The Local Records Act", the duties of the county clerk shall be‑ 1st. To act as clerk of the county board of his county and to keep an accurate record of the proceedings of said board, file and preserve all bills of account acted upon by the board, and when any account is allowed or disallowed, he shall note that fact thereon, and when a part of any account is allowed he shall note particularly the items allowed. 2nd. To keep a book in which he shall enter the number, date and amount of each order upon the county treasurer, and the name of the person in whose favor the same is drawn, and when such order is canceled, he shall note the date of cancellation opposite such entry. 3rd. Before any such order is delivered to the person for whose benefit it is drawn, the county clerk shall present the same to the county treasurer, who shall personally countersign the same. 4th. To keep a book, in which shall be entered in alphabetical order, by name of the principal, a minute of all official bonds filed in his office, giving the name of the office, amount and date of bond, names of sureties and date of filing, with such reference to the number or other designation of the bond, that the same may be easily found. 5th. To keep proper alphabetical indexes of all records and papers in his office. 6th. To give any person requiring the same, and paying the lawful fees therefor, a copy of any record, paper or account in his office. 7th. Such other duties as are or may be required by law. (Source: P.A. 86‑962.)
(55 ILCS 5/Div. 3‑3 heading)
Division 3‑3. Coroner
(55 ILCS 5/3‑3001)(from Ch. 34, par. 3‑3001) Sec. 3‑3001. Commission; training; duties performed by other county officer. (a) Every coroner shall be commissioned by the Governor, but no commission shall issue except upon the certificate of the county clerk of the proper county of the due election or appointment of the coroner and that the coroner has filed his or her bond and taken the oath of office as provided in this Division. (b) (1) Within 30 days of assuming office, a coroner
elected to that office for the first time shall apply for admission to the Illinois Law Enforcement Training Standards Board coroners training program. Completion of the training program shall be within 6 months of application. Any coroner may direct the chief deputy coroner or a deputy coroner, or both, to attend the training program, provided the coroner has completed the training program. Satisfactory completion of the program shall be evidenced by a certificate issued to the coroner by the Illinois Law Enforcement Training Standards Board. All coroners shall complete the training program at least once while serving as coroner.
(2) In developing the coroner training program, the
Illinois Law Enforcement Training Standards Board shall consult with the Illinois Coroners Association and the Illinois Necropsy Board.
(3) The Illinois Law Enforcement Training Standards
Board shall notify the proper county board of the failure by a coroner to successfully complete this training program.
(c) Every coroner shall attend at least 24 hours of accredited continuing education for coroners in each calendar year. (d) In all counties that provide by resolution for the elimination of the office of coroner pursuant to a referendum, the resolution may also provide, as part of the same proposition, that the duties of the coroner be taken over by another county officer specified by the resolution and proposition. (Source: P.A. 87‑255; 88‑586, eff. 8‑12‑94.)
