IC 3-7-27
Chapter 27. County Voter Registration; Offices and Records
Generally
IC 3-7-27-1 Registration record; affidavits and forms
Sec. 1. The registration affidavits or forms of each precinct are the
registration record of all voters residing in and entitled to vote in the
precinct. The registration record shall be compiled, amended,
supplemented, and preserved as prescribed by this article. As added by P.L.12-1995, SEC.37.
IC 3-7-27-2 Custody of property
Sec. 2. Each board of registration has custody of all registration
facilities, equipment, supplies, forms, records (including the records
of registered voters of the county), registration affidavits, and other
property used in connection with the registration of voters of the
county. As added by P.L.12-1995, SEC.37.
IC 3-7-27-3 Offices
Sec. 3. The county executive shall provide each board of
registration with suitable offices. The offices must be:
(1) located in the county courthouse or in a building easily
accessible to the courthouse;
(2) easily accessible to the public; and
(3) adequate to meet the needs of the board. As added by P.L.12-1995, SEC.37.
IC 3-7-27-4 Record keeping; methods
Sec. 4. A circuit court clerk or board of registration may:
(1) keep records by using electronic data processing equipment;
and
(2) enter into contracts for this purpose. As added by P.L.12-1995, SEC.37.
IC 3-7-27-5 Records unfit to be used
Sec. 5. If the registration records of a precinct are destroyed,
mutilated, inaccessible, or for any other reasonable cause, unfit to be
used, as determined by the county election board of the county in
which the precinct is located, the circuit court clerk or board of
registration shall conduct a registration of all voters residing in the
precinct. Each voter who is a resident of the precinct must register as
provided in this article. As added by P.L.12-1995, SEC.37. IC 3-7-27-6 Ensuring accuracy; implementation of programs; records;
computerized registration information
Sec. 6. (a) As required under 42 U.S.C. 1973gg-6(i), a county
voter registration office shall retain records concerning the
implementation of programs and activities conducted for the purpose
of ensuring the accuracy and currency of the voter registration list.
These records include the following:
(1) Lists of names and addresses of voters who were sent
notices under the voter list maintenance program.
(2) Information concerning whether a voter has responded to a
notice described by subdivision (1) as of the date the inspection
of the record is made.
(b) The county voter registration office shall retain the records
described by this section for at least two (2) years. Except for records
concerning declinations to register to vote or that indicate the
identity of a voter registration agency where a person registered, the
county voter registration office shall make the records available for
public inspection and photocopying at a reasonable cost as provided
in IC 5-14-3.
(c) In accordance with IC 5-14-3-3(g) and notwithstanding any
other statute, a county voter registration office shall, with regard to
voter registration information concerning voters of the county on a
computerized system, act in accordance with a nondiscriminatory
uniform policy adopted by the county election board. The policy
must either permit a person to duplicate or obtain a duplicate copy of
a computer tape, computer disc, microfilm, or other similar record
system that contains this voter registration information or not permit
the person to duplicate or obtain a duplicate copy of the information.
(d) A person who requests computerized voter registration
information under subsection (c) must provide a written statement
that the person will not:
(1) use the information to solicit merchandise, goods, services,
or subscriptions; or
(2) sell, loan, give away, or otherwise deliver the information
obtained by the request to any other person;
for a purpose other than political activities or political fundraising
activities.
(e) Publication of information obtained under subsection (d) in a
news broadcast or newspaper is not prohibited. As added by P.L.12-1995, SEC.37. Amended by P.L.3-1997, SEC.82;
P.L.209-2003, SEC.36.
IC 3-7-27-7 Active voter; determination
Sec. 7. The voter registration records must indicate whether a
person is an active voter. The circuit court clerk or board of
registration is not required to compile separate lists of active and
inactive voters. As added by P.L.12-1995, SEC.37. IC 3-7-27-8 Memorandum
Sec. 8. In a county that has a board of registration, the board shall
have prepared a memorandum for each voter's original affidavit of
registration or transfer of an original registration executed by the
board. As added by P.L.12-1995, SEC.37. Amended by P.L.2-1997, SEC.7;
P.L.66-2003, SEC.6.
IC 3-7-27-9 Contents of memorandum
Sec. 9. The memorandum must indicate the name, assigned
identification number, street and number, ward, and precinct of each
resident voter of the county who has executed an original affidavit of
registration. For a resident voter of the county who executes a
transfer of an original registration or a change of name, the
memorandum must indicate the name, the assigned identification
number, and the former and present addresses by street and number,
ward, and precinct. As added by P.L.12-1995, SEC.37.
IC 3-7-27-10 Retention of memorandum
Sec. 10. The board of registration shall retain the original copies
of all memoranda or microfilmed copies of the memoranda as part of
the board's records until disposal of the record is permitted under this
article after cancellation of the registration. As added by P.L.12-1995, SEC.37.
IC 3-7-27-11
Repealed
(Repealed by P.L.3-1997, SEC.475.)
IC 3-7-27-12 Availability of information
Sec. 12. Except for information declared confidential under this
article, the affidavits or forms must be available at reasonable times
during regular office hours for inspection, transcription, and
duplication, including photocopy duplication and microfilming, as
provided in IC 5-14-3. As added by P.L.12-1995, SEC.37.
IC 3-7-27-13
Repealed
(Repealed by P.L.3-1997, SEC.475.)
IC 3-7-27-14
Repealed
(Repealed by P.L.3-1997, SEC.475.) IC 3-7-27-15 Storage of affidavits or forms
Sec. 15. (a) This section does not apply to a county acting in
accordance with section 21.1 or 22 of this chapter. The county voter
registration office shall keep all original affidavits or forms of
registration in the clerk's or board's office except when the affidavits
or forms are in the possession of the precinct election boards for use
on election day at the polls. The county voter registration office shall
keep any duplicate affidavits or forms at all times in the clerk's or
board's office.
(b) If the original affidavits or forms of registration have been
microfilmed or recorded through a similar electronic process
authorized under IC 5, any duplicate affidavits may be:
(1) stored in a secure location outside of the office of the clerk
or board; or
(2) discarded, if a microfilmed or similar electronic record of
the duplicate affidavits is stored in a secure location outside the
office of the clerk or board. As added by P.L.12-1995, SEC.37. Amended by P.L.3-1995, SEC.37;
P.L.3-1997, SEC.83; P.L.164-2006, SEC.16.
IC 3-7-27-16 Arrangement in binders or card files
Sec. 16. (a) This section does not apply to a county if the county
election board has adopted a resolution providing that affidavits or
forms are not required to be delivered to the polls.
(b) The affidavits or forms shall be securely arranged in suitable
binders or card files before being delivered to the inspector of each
precinct to be used at an election. As added by P.L.12-1995, SEC.37. Amended by P.L.3-1997, SEC.84.
IC 3-7-27-17 Municipalities
Sec. 17. The registration record used at any municipal primary or
municipal election is that part of the registration record of the county
in which the municipality is located. As added by P.L.12-1995, SEC.37.
IC 3-7-27-18 Cancellation; entry into record
Sec. 18. When a registration is canceled for any reason prescribed
in this chapter, the circuit court clerk or board of registration shall
have a proper entry made on the voter registration record indicating
the date and the cause for cancellation. The person who canceled the
affidavits or forms shall also sign the affidavits or forms. As added by P.L.12-1995, SEC.37.
IC 3-7-27-19 Cancellation; disposal of affidavit or form
Sec. 19. The original canceled affidavit or form shall be filed and
preserved in the office of the clerk or board for the period required
by this article and then transferred to the county commission of
public records for disposal under IC 5-15-6-7. As added by P.L.12-1995, SEC.37.
IC 3-7-27-20
Repealed
(Repealed by P.L.164-2006, SEC.143.)
IC 3-7-27-20.1 Computerized systems; entry of information
Sec. 20.1. (a) The county voter registration office shall prepare an
entry in the computerized system that accurately reflects the
information set forth in the original affidavit of registration.
However, the county voter registration office is required to enter a
voter's voting history for the previous ten (10) years only if that
history is available.
(b) The county voter registration office is not required to prepare
a duplicate paper copy of a registration properly entered into the
computerized system. As added by P.L.209-2003, SEC.38. Amended by P.L.164-2006,
SEC.17.
IC 3-7-27-20.2 Computerized system identifying documentation for voter
submitting registration application by mail
Sec. 20.2. (a) The county voter registration office shall prepare an
entry in the computerized system indicating:
(1) whether the applicant was required to provide
documentation under IC 3-7-33-4.5; and
(2) if so, whether the required documentation has been
provided.
(b) If the documentation required under IC 3-7-33-4.5 has been
provided, the entry must include the following:
(1) The date the documentation was filed with the county voter
registration office.
(2) Whether the documentation was filed with the county voter
registration office by:
(A) a precinct election board after the person voted in person
at the polling place;
(B) the county election board after the person applied to cast
an absentee ballot; or
(C) the applicant as part of the original filing of the
application to register to vote, or in a subsequent filing
received by the county voter registration office.
(3) A brief description of the type of documentation provided.
The election division shall provide each county voter registration
office with a suggested coding system for identifying the types of
documentation. As added by P.L.14-2004, SEC.41. Amended by P.L.164-2006,
SEC.18.
IC 3-7-27-21
Repealed
(Repealed by P.L.164-2006, SEC.143.)
IC 3-7-27-21.1 Duplicate paper copies of registration information not required
Sec. 21.1. (a) The county voter registration office is not required
to maintain duplicate paper copies of original registrations.
(b) Notwithstanding IC 5-15, a county voter registration office
may dispose of duplicate paper copies of original registrations made
before January 1, 2006, by destroying the duplicate paper copies. As added by P.L.209-2003, SEC.40. Amended by P.L.164-2006,
SEC.19.
IC 3-7-27-22 Maintenance of registration affidavits
Sec. 22. The county voter registration office may maintain the
original affidavits of registration in a secure location outside the
county voter registration office. As added by P.L.3-1995, SEC.40. Amended by P.L.209-2003,
SEC.41; P.L.164-2006, SEC.20.
IC 3-7-27-23
Repealed
(Repealed by P.L.164-2006, SEC.143.)
IC 3-7-27
Chapter 27. County Voter Registration; Offices and Records
Generally
IC 3-7-27-1 Registration record; affidavits and forms
Sec. 1. The registration affidavits or forms of each precinct are the
registration record of all voters residing in and entitled to vote in the
precinct. The registration record shall be compiled, amended,
supplemented, and preserved as prescribed by this article. As added by P.L.12-1995, SEC.37.
IC 3-7-27-2 Custody of property
Sec. 2. Each board of registration has custody of all registration
facilities, equipment, supplies, forms, records (including the records
of registered voters of the county), registration affidavits, and other
property used in connection with the registration of voters of the
county. As added by P.L.12-1995, SEC.37.
IC 3-7-27-3 Offices
Sec. 3. The county executive shall provide each board of
registration with suitable offices. The offices must be:
(1) located in the county courthouse or in a building easily
accessible to the courthouse;
(2) easily accessible to the public; and
(3) adequate to meet the needs of the board. As added by P.L.12-1995, SEC.37.
IC 3-7-27-4 Record keeping; methods
Sec. 4. A circuit court clerk or board of registration may:
(1) keep records by using electronic data processing equipment;
and
(2) enter into contracts for this purpose. As added by P.L.12-1995, SEC.37.
IC 3-7-27-5 Records unfit to be used
Sec. 5. If the registration records of a precinct are destroyed,
mutilated, inaccessible, or for any other reasonable cause, unfit to be
used, as determined by the county election board of the county in
which the precinct is located, the circuit court clerk or board of
registration shall conduct a registration of all voters residing in the
precinct. Each voter who is a resident of the precinct must register as
provided in this article. As added by P.L.12-1995, SEC.37. IC 3-7-27-6 Ensuring accuracy; implementation of programs; records;
computerized registration information
Sec. 6. (a) As required under 42 U.S.C. 1973gg-6(i), a county
voter registration office shall retain records concerning the
implementation of programs and activities conducted for the purpose
of ensuring the accuracy and currency of the voter registration list.
These records include the following:
(1) Lists of names and addresses of voters who were sent
notices under the voter list maintenance program.
(2) Information concerning whether a voter has responded to a
notice described by subdivision (1) as of the date the inspection
of the record is made.
(b) The county voter registration office shall retain the records
described by this section for at least two (2) years. Except for records
concerning declinations to register to vote or that indicate the
identity of a voter registration agency where a person registered, the
county voter registration office shall make the records available for
public inspection and photocopying at a reasonable cost as provided
in IC 5-14-3.
(c) In accordance with IC 5-14-3-3(g) and notwithstanding any
other statute, a county voter registration office shall, with regard to
voter registration information concerning voters of the county on a
computerized system, act in accordance with a nondiscriminatory
uniform policy adopted by the county election board. The policy
must either permit a person to duplicate or obtain a duplicate copy of
a computer tape, computer disc, microfilm, or other similar record
system that contains this voter registration information or not permit
the person to duplicate or obtain a duplicate copy of the information.
(d) A person who requests computerized voter registration
information under subsection (c) must provide a written statement
that the person will not:
(1) use the information to solicit merchandise, goods, services,
or subscriptions; or
(2) sell, loan, give away, or otherwise deliver the information
obtained by the request to any other person;
for a purpose other than political activities or political fundraising
activities.
(e) Publication of information obtained under subsection (d) in a
news broadcast or newspaper is not prohibited. As added by P.L.12-1995, SEC.37. Amended by P.L.3-1997, SEC.82;
P.L.209-2003, SEC.36.
IC 3-7-27-7 Active voter; determination
Sec. 7. The voter registration records must indicate whether a
person is an active voter. The circuit court clerk or board of
registration is not required to compile separate lists of active and
inactive voters. As added by P.L.12-1995, SEC.37. IC 3-7-27-8 Memorandum
Sec. 8. In a county that has a board of registration, the board shall
have prepared a memorandum for each voter's original affidavit of
registration or transfer of an original registration executed by the
board. As added by P.L.12-1995, SEC.37. Amended by P.L.2-1997, SEC.7;
P.L.66-2003, SEC.6.
IC 3-7-27-9 Contents of memorandum
Sec. 9. The memorandum must indicate the name, assigned
identification number, street and number, ward, and precinct of each
resident voter of the county who has executed an original affidavit of
registration. For a resident voter of the county who executes a
transfer of an original registration or a change of name, the
memorandum must indicate the name, the assigned identification
number, and the former and present addresses by street and number,
ward, and precinct. As added by P.L.12-1995, SEC.37.
IC 3-7-27-10 Retention of memorandum
Sec. 10. The board of registration shall retain the original copies
of all memoranda or microfilmed copies of the memoranda as part of
the board's records until disposal of the record is permitted under this
article after cancellation of the registration. As added by P.L.12-1995, SEC.37.
IC 3-7-27-11
Repealed
(Repealed by P.L.3-1997, SEC.475.)
IC 3-7-27-12 Availability of information
Sec. 12. Except for information declared confidential under this
article, the affidavits or forms must be available at reasonable times
during regular office hours for inspection, transcription, and
duplication, including photocopy duplication and microfilming, as
provided in IC 5-14-3. As added by P.L.12-1995, SEC.37.
IC 3-7-27-13
Repealed
(Repealed by P.L.3-1997, SEC.475.)
IC 3-7-27-14
Repealed
(Repealed by P.L.3-1997, SEC.475.) IC 3-7-27-15 Storage of affidavits or forms
Sec. 15. (a) This section does not apply to a county acting in
accordance with section 21.1 or 22 of this chapter. The county voter
registration office shall keep all original affidavits or forms of
registration in the clerk's or board's office except when the affidavits
or forms are in the possession of the precinct election boards for use
on election day at the polls. The county voter registration office shall
keep any duplicate affidavits or forms at all times in the clerk's or
board's office.
(b) If the original affidavits or forms of registration have been
microfilmed or recorded through a similar electronic process
authorized under IC 5, any duplicate affidavits may be:
(1) stored in a secure location outside of the office of the clerk
or board; or
(2) discarded, if a microfilmed or similar electronic record of
the duplicate affidavits is stored in a secure location outside the
office of the clerk or board. As added by P.L.12-1995, SEC.37. Amended by P.L.3-1995, SEC.37;
P.L.3-1997, SEC.83; P.L.164-2006, SEC.16.
IC 3-7-27-16 Arrangement in binders or card files
Sec. 16. (a) This section does not apply to a county if the county
election board has adopted a resolution providing that affidavits or
forms are not required to be delivered to the polls.
(b) The affidavits or forms shall be securely arranged in suitable
binders or card files before being delivered to the inspector of each
precinct to be used at an election. As added by P.L.12-1995, SEC.37. Amended by P.L.3-1997, SEC.84.
IC 3-7-27-17 Municipalities
Sec. 17. The registration record used at any municipal primary or
municipal election is that part of the registration record of the county
in which the municipality is located. As added by P.L.12-1995, SEC.37.
IC 3-7-27-18 Cancellation; entry into record
Sec. 18. When a registration is canceled for any reason prescribed
in this chapter, the circuit court clerk or board of registration shall
have a proper entry made on the voter registration record indicating
the date and the cause for cancellation. The person who canceled the
affidavits or forms shall also sign the affidavits or forms. As added by P.L.12-1995, SEC.37.
IC 3-7-27-19 Cancellation; disposal of affidavit or form
Sec. 19. The original canceled affidavit or form shall be filed and
preserved in the office of the clerk or board for the period required
by this article and then transferred to the county commission of
public records for disposal under IC 5-15-6-7. As added by P.L.12-1995, SEC.37.
IC 3-7-27-20
Repealed
(Repealed by P.L.164-2006, SEC.143.)
IC 3-7-27-20.1 Computerized systems; entry of information
Sec. 20.1. (a) The county voter registration office shall prepare an
entry in the computerized system that accurately reflects the
information set forth in the original affidavit of registration.
However, the county voter registration office is required to enter a
voter's voting history for the previous ten (10) years only if that
history is available.
(b) The county voter registration office is not required to prepare
a duplicate paper copy of a registration properly entered into the
computerized system. As added by P.L.209-2003, SEC.38. Amended by P.L.164-2006,
SEC.17.
IC 3-7-27-20.2 Computerized system identifying documentation for voter
submitting registration application by mail
Sec. 20.2. (a) The county voter registration office shall prepare an
entry in the computerized system indicating:
(1) whether the applicant was required to provide
documentation under IC 3-7-33-4.5; and
(2) if so, whether the required documentation has been
provided.
(b) If the documentation required under IC 3-7-33-4.5 has been
provided, the entry must include the following:
(1) The date the documentation was filed with the county voter
registration office.
(2) Whether the documentation was filed with the county voter
registration office by:
(A) a precinct election board after the person voted in person
at the polling place;
(B) the county election board after the person applied to cast
an absentee ballot; or
(C) the applicant as part of the original filing of the
application to register to vote, or in a subsequent filing
received by the county voter registration office.
(3) A brief description of the type of documentation provided.
The election division shall provide each county voter registration
office with a suggested coding system for identifying the types of
documentation. As added by P.L.14-2004, SEC.41. Amended by P.L.164-2006,
SEC.18.
IC 3-7-27-21
Repealed
(Repealed by P.L.164-2006, SEC.143.)
IC 3-7-27-21.1 Duplicate paper copies of registration information not required
Sec. 21.1. (a) The county voter registration office is not required
to maintain duplicate paper copies of original registrations.
(b) Notwithstanding IC 5-15, a county voter registration office
may dispose of duplicate paper copies of original registrations made
before January 1, 2006, by destroying the duplicate paper copies. As added by P.L.209-2003, SEC.40. Amended by P.L.164-2006,
SEC.19.
IC 3-7-27-22 Maintenance of registration affidavits
Sec. 22. The county voter registration office may maintain the
original affidavits of registration in a secure location outside the
county voter registration office. As added by P.L.3-1995, SEC.40. Amended by P.L.209-2003,
SEC.41; P.L.164-2006, SEC.20.
IC 3-7-27-23
Repealed
(Repealed by P.L.164-2006, SEC.143.)
IC 3-7-27
Chapter 27. County Voter Registration; Offices and Records
Generally
IC 3-7-27-1 Registration record; affidavits and forms
Sec. 1. The registration affidavits or forms of each precinct are the
registration record of all voters residing in and entitled to vote in the
precinct. The registration record shall be compiled, amended,
supplemented, and preserved as prescribed by this article. As added by P.L.12-1995, SEC.37.
IC 3-7-27-2 Custody of property
Sec. 2. Each board of registration has custody of all registration
facilities, equipment, supplies, forms, records (including the records
of registered voters of the county), registration affidavits, and other
property used in connection with the registration of voters of the
county. As added by P.L.12-1995, SEC.37.
IC 3-7-27-3 Offices
Sec. 3. The county executive shall provide each board of
registration with suitable offices. The offices must be:
(1) located in the county courthouse or in a building easily
accessible to the courthouse;
(2) easily accessible to the public; and
(3) adequate to meet the needs of the board. As added by P.L.12-1995, SEC.37.
IC 3-7-27-4 Record keeping; methods
Sec. 4. A circuit court clerk or board of registration may:
(1) keep records by using electronic data processing equipment;
and
(2) enter into contracts for this purpose. As added by P.L.12-1995, SEC.37.
IC 3-7-27-5 Records unfit to be used
Sec. 5. If the registration records of a precinct are destroyed,
mutilated, inaccessible, or for any other reasonable cause, unfit to be
used, as determined by the county election board of the county in
which the precinct is located, the circuit court clerk or board of
registration shall conduct a registration of all voters residing in the
precinct. Each voter who is a resident of the precinct must register as
provided in this article. As added by P.L.12-1995, SEC.37. IC 3-7-27-6 Ensuring accuracy; implementation of programs; records;
computerized registration information
Sec. 6. (a) As required under 42 U.S.C. 1973gg-6(i), a county
voter registration office shall retain records concerning the
implementation of programs and activities conducted for the purpose
of ensuring the accuracy and currency of the voter registration list.
These records include the following:
(1) Lists of names and addresses of voters who were sent
notices under the voter list maintenance program.
(2) Information concerning whether a voter has responded to a
notice described by subdivision (1) as of the date the inspection
of the record is made.
(b) The county voter registration office shall retain the records
described by this section for at least two (2) years. Except for records
concerning declinations to register to vote or that indicate the
identity of a voter registration agency where a person registered, the
county voter registration office shall make the records available for
public inspection and photocopying at a reasonable cost as provided
in IC 5-14-3.
(c) In accordance with IC 5-14-3-3(g) and notwithstanding any
other statute, a county voter registration office shall, with regard to
voter registration information concerning voters of the county on a
computerized system, act in accordance with a nondiscriminatory
uniform policy adopted by the county election board. The policy
must either permit a person to duplicate or obtain a duplicate copy of
a computer tape, computer disc, microfilm, or other similar record
system that contains this voter registration information or not permit
the person to duplicate or obtain a duplicate copy of the information.
(d) A person who requests computerized voter registration
information under subsection (c) must provide a written statement
that the person will not:
(1) use the information to solicit merchandise, goods, services,
or subscriptions; or
(2) sell, loan, give away, or otherwise deliver the information
obtained by the request to any other person;
for a purpose other than political activities or political fundraising
activities.
(e) Publication of information obtained under subsection (d) in a
news broadcast or newspaper is not prohibited. As added by P.L.12-1995, SEC.37. Amended by P.L.3-1997, SEC.82;
P.L.209-2003, SEC.36.
IC 3-7-27-7 Active voter; determination
Sec. 7. The voter registration records must indicate whether a
person is an active voter. The circuit court clerk or board of
registration is not required to compile separate lists of active and
inactive voters. As added by P.L.12-1995, SEC.37. IC 3-7-27-8 Memorandum
Sec. 8. In a county that has a board of registration, the board shall
have prepared a memorandum for each voter's original affidavit of
registration or transfer of an original registration executed by the
board. As added by P.L.12-1995, SEC.37. Amended by P.L.2-1997, SEC.7;
P.L.66-2003, SEC.6.
IC 3-7-27-9 Contents of memorandum
Sec. 9. The memorandum must indicate the name, assigned
identification number, street and number, ward, and precinct of each
resident voter of the county who has executed an original affidavit of
registration. For a resident voter of the county who executes a
transfer of an original registration or a change of name, the
memorandum must indicate the name, the assigned identification
number, and the former and present addresses by street and number,
ward, and precinct. As added by P.L.12-1995, SEC.37.
IC 3-7-27-10 Retention of memorandum
Sec. 10. The board of registration shall retain the original copies
of all memoranda or microfilmed copies of the memoranda as part of
the board's records until disposal of the record is permitted under this
article after cancellation of the registration. As added by P.L.12-1995, SEC.37.
IC 3-7-27-11
Repealed
(Repealed by P.L.3-1997, SEC.475.)
IC 3-7-27-12 Availability of information
Sec. 12. Except for information declared confidential under this
article, the affidavits or forms must be available at reasonable times
during regular office hours for inspection, transcription, and
duplication, including photocopy duplication and microfilming, as
provided in IC 5-14-3. As added by P.L.12-1995, SEC.37.
IC 3-7-27-13
Repealed
(Repealed by P.L.3-1997, SEC.475.)
IC 3-7-27-14
Repealed
(Repealed by P.L.3-1997, SEC.475.) IC 3-7-27-15 Storage of affidavits or forms
Sec. 15. (a) This section does not apply to a county acting in
accordance with section 21.1 or 22 of this chapter. The county voter
registration office shall keep all original affidavits or forms of
registration in the clerk's or board's office except when the affidavits
or forms are in the possession of the precinct election boards for use
on election day at the polls. The county voter registration office shall
keep any duplicate affidavits or forms at all times in the clerk's or
board's office.
(b) If the original affidavits or forms of registration have been
microfilmed or recorded through a similar electronic process
authorized under IC 5, any duplicate affidavits may be:
(1) stored in a secure location outside of the office of the clerk
or board; or
(2) discarded, if a microfilmed or similar electronic record of
the duplicate affidavits is stored in a secure location outside the
office of the clerk or board. As added by P.L.12-1995, SEC.37. Amended by P.L.3-1995, SEC.37;
P.L.3-1997, SEC.83; P.L.164-2006, SEC.16.
IC 3-7-27-16 Arrangement in binders or card files
Sec. 16. (a) This section does not apply to a county if the county
election board has adopted a resolution providing that affidavits or
forms are not required to be delivered to the polls.
(b) The affidavits or forms shall be securely arranged in suitable
binders or card files before being delivered to the inspector of each
precinct to be used at an election. As added by P.L.12-1995, SEC.37. Amended by P.L.3-1997, SEC.84.
IC 3-7-27-17 Municipalities
Sec. 17. The registration record used at any municipal primary or
municipal election is that part of the registration record of the county
in which the municipality is located. As added by P.L.12-1995, SEC.37.
IC 3-7-27-18 Cancellation; entry into record
Sec. 18. When a registration is canceled for any reason prescribed
in this chapter, the circuit court clerk or board of registration shall
have a proper entry made on the voter registration record indicating
the date and the cause for cancellation. The person who canceled the
affidavits or forms shall also sign the affidavits or forms. As added by P.L.12-1995, SEC.37.
IC 3-7-27-19 Cancellation; disposal of affidavit or form
Sec. 19. The original canceled affidavit or form shall be filed and
preserved in the office of the clerk or board for the period required
by this article and then transferred to the county commission of
public records for disposal under IC 5-15-6-7. As added by P.L.12-1995, SEC.37.
IC 3-7-27-20
Repealed
(Repealed by P.L.164-2006, SEC.143.)
IC 3-7-27-20.1 Computerized systems; entry of information
Sec. 20.1. (a) The county voter registration office shall prepare an
entry in the computerized system that accurately reflects the
information set forth in the original affidavit of registration.
However, the county voter registration office is required to enter a
voter's voting history for the previous ten (10) years only if that
history is available.
(b) The county voter registration office is not required to prepare
a duplicate paper copy of a registration properly entered into the
computerized system. As added by P.L.209-2003, SEC.38. Amended by P.L.164-2006,
SEC.17.
IC 3-7-27-20.2 Computerized system identifying documentation for voter
submitting registration application by mail
Sec. 20.2. (a) The county voter registration office shall prepare an
entry in the computerized system indicating:
(1) whether the applicant was required to provide
documentation under IC 3-7-33-4.5; and
(2) if so, whether the required documentation has been
provided.
(b) If the documentation required under IC 3-7-33-4.5 has been
provided, the entry must include the following:
(1) The date the documentation was filed with the county voter
registration office.
(2) Whether the documentation was filed with the county voter
registration office by:
(A) a precinct election board after the person voted in person
at the polling place;
(B) the county election board after the person applied to cast
an absentee ballot; or
(C) the applicant as part of the original filing of the
application to register to vote, or in a subsequent filing
received by the county voter registration office.
(3) A brief description of the type of documentation provided.
The election division shall provide each county voter registration
office with a suggested coding system for identifying the types of
documentation. As added by P.L.14-2004, SEC.41. Amended by P.L.164-2006,
SEC.18.
IC 3-7-27-21
Repealed
(Repealed by P.L.164-2006, SEC.143.)
IC 3-7-27-21.1 Duplicate paper copies of registration information not required
Sec. 21.1. (a) The county voter registration office is not required
to maintain duplicate paper copies of original registrations.
(b) Notwithstanding IC 5-15, a county voter registration office
may dispose of duplicate paper copies of original registrations made
before January 1, 2006, by destroying the duplicate paper copies. As added by P.L.209-2003, SEC.40. Amended by P.L.164-2006,
SEC.19.
IC 3-7-27-22 Maintenance of registration affidavits
Sec. 22. The county voter registration office may maintain the
original affidavits of registration in a secure location outside the
county voter registration office. As added by P.L.3-1995, SEC.40. Amended by P.L.209-2003,
SEC.41; P.L.164-2006, SEC.20.
IC 3-7-27-23
Repealed
(Repealed by P.L.164-2006, SEC.143.)
