8A.514 VOUCHERS -- INTEREST -- PAYMENT OF CLAIMS.
1. Before a warrant or its equivalent is issued for a claim
payable from the state treasury, the department shall file an
itemized voucher showing in detail the items of service, expense,
item furnished, or contract for which payment is sought. However,
the director may authorize the prepayment of claims when the best
interests of the state are served under rules adopted by the
director. The claimant's original invoice shall be attached to a
department's approved voucher. The director shall adopt rules
specifying the form and contents for invoices submitted by a vendor
to a department. The requirements apply to acceptance of an invoice
by a department. A department shall not impose additional or
different requirements on submission of invoices than those contained
in rules of the director unless the director exempts the department
from the invoice requirements or a part of the requirements upon a
finding that compliance would result in poor accounting or management
practices.
2. Vouchers for postage, stamped envelopes, and postal cards may
be audited as soon as an order for them is entered.
3. The departments, the general assembly, and the courts shall
pay their claims in a timely manner. If a claim for services,
supplies, materials, or a contract which is payable from the state
treasury remains unpaid after sixty days following the receipt of the
claim or the satisfactory delivery, furnishing, or performance of the
services, supplies, materials, or contract, whichever date is later,
the state shall pay interest at the rate of one percent per month on
the unpaid amount of the claim. This subsection does not apply to
claims against the state under chapters 25 and 669 or to claims paid
by federal funds. The interest shall be charged to the appropriation
or fund to which the claim is certified. Departments may enter into
contracts for goods or services on payment terms of less than sixty
days if the state may obtain a financial benefit or incentive which
would not otherwise be available from the vendor. The department, in
consultation with other affected departments, shall develop policies
to promote consistency and fiscal responsibility relating to payment
terms authorized under this subsection. The director shall adopt
rules under chapter 17A relating to the administration of this
subsection.
8A.514 VOUCHERS -- INTEREST -- PAYMENT OF CLAIMS.
1. Before a warrant or its equivalent is issued for a claim
payable from the state treasury, the department shall file an
itemized voucher showing in detail the items of service, expense,
item furnished, or contract for which payment is sought. However,
the director may authorize the prepayment of claims when the best
interests of the state are served under rules adopted by the
director. The claimant's original invoice shall be attached to a
department's approved voucher. The director shall adopt rules
specifying the form and contents for invoices submitted by a vendor
to a department. The requirements apply to acceptance of an invoice
by a department. A department shall not impose additional or
different requirements on submission of invoices than those contained
in rules of the director unless the director exempts the department
from the invoice requirements or a part of the requirements upon a
finding that compliance would result in poor accounting or management
practices.
2. Vouchers for postage, stamped envelopes, and postal cards may
be audited as soon as an order for them is entered.
3. The departments, the general assembly, and the courts shall
pay their claims in a timely manner. If a claim for services,
supplies, materials, or a contract which is payable from the state
treasury remains unpaid after sixty days following the receipt of the
claim or the satisfactory delivery, furnishing, or performance of the
services, supplies, materials, or contract, whichever date is later,
the state shall pay interest at the rate of one percent per month on
the unpaid amount of the claim. This subsection does not apply to
claims against the state under chapters 25 and 669 or to claims paid
by federal funds. The interest shall be charged to the appropriation
or fund to which the claim is certified. Departments may enter into
contracts for goods or services on payment terms of less than sixty
days if the state may obtain a financial benefit or incentive which
would not otherwise be available from the vendor. The department, in
consultation with other affected departments, shall develop policies
to promote consistency and fiscal responsibility relating to payment
terms authorized under this subsection. The director shall adopt
rules under chapter 17A relating to the administration of this
subsection.
8A.514 VOUCHERS -- INTEREST -- PAYMENT OF CLAIMS.
1. Before a warrant or its equivalent is issued for a claim
payable from the state treasury, the department shall file an
itemized voucher showing in detail the items of service, expense,
item furnished, or contract for which payment is sought. However,
the director may authorize the prepayment of claims when the best
interests of the state are served under rules adopted by the
director. The claimant's original invoice shall be attached to a
department's approved voucher. The director shall adopt rules
specifying the form and contents for invoices submitted by a vendor
to a department. The requirements apply to acceptance of an invoice
by a department. A department shall not impose additional or
different requirements on submission of invoices than those contained
in rules of the director unless the director exempts the department
from the invoice requirements or a part of the requirements upon a
finding that compliance would result in poor accounting or management
practices.
2. Vouchers for postage, stamped envelopes, and postal cards may
be audited as soon as an order for them is entered.
3. The departments, the general assembly, and the courts shall
pay their claims in a timely manner. If a claim for services,
supplies, materials, or a contract which is payable from the state
treasury remains unpaid after sixty days following the receipt of the
claim or the satisfactory delivery, furnishing, or performance of the
services, supplies, materials, or contract, whichever date is later,
the state shall pay interest at the rate of one percent per month on
the unpaid amount of the claim. This subsection does not apply to
claims against the state under chapters 25 and 669 or to claims paid
by federal funds. The interest shall be charged to the appropriation
or fund to which the claim is certified. Departments may enter into
contracts for goods or services on payment terms of less than sixty
days if the state may obtain a financial benefit or incentive which
would not otherwise be available from the vendor. The department, in
consultation with other affected departments, shall develop policies
to promote consistency and fiscal responsibility relating to payment
terms authorized under this subsection. The director shall adopt
rules under chapter 17A relating to the administration of this
subsection.
