12-120.Destruction of certain records.
(a) The officers and employees of any city charged with the
custody or having in their custody the following records, documents or
other papers may destroy the same after they have been on file for the
period stated:
(1) Claims and any purchase orders attached thereto, five years.
(2) Warrants or warrant checks, whether originals or duplicates, that
have been paid, five years.
(3) Duplicates of receipts or stubs of receipts issued, three years.
(4) Duplicates of utility bills sent to customers, three years.
(5) Bookkeeping or accounting records of utility customer's accounts,
three years, except that the period for the records of deposits to
guarantee the payment of bills or the return of meters shall begin when the
account is closed or the customer ceases to receive service.
(6) Duplicates or stubs of licenses issued for license fees or taxes,
three years.
(7) Bonds of officers or employees, 10 years, the
period to begin at the termination of the term of the bond.
(8) Insurance policies, five years, the period beginning at
expiration of the policy unless a claim is pending.
(9) Canceled checks, five years.
(10) Requisition and duplicate purchase orders, three years.
(11) Bonds and coupons, if any, stamped paid or canceled
and returned by the fiscal agent, six months, the
period beginning at the date of
maturity of the bond or coupon.
(b) The original of records, documents or other papers listed in
subsection (a) may be destroyed at any time if reproduced as
provided in K.S.A. 12-122, and amendments thereto, and such
reproduction shall be
retained for a period not less than required for the original records.
History: L. 1949, ch. 123, § 1; L. 1968, ch. 406, §
142; L. 1971, ch. 42, § 1; L. 1974, ch. 106, § 7; L. 1983, ch. 49,
§ 41;
L. 1988, ch. 71, § 1;
L. 1996, ch. 56, § 1;
L. 2000, ch. 8, § 1; July 1.
12-120.Destruction of certain records.
(a) The officers and employees of any city charged with the
custody or having in their custody the following records, documents or
other papers may destroy the same after they have been on file for the
period stated:
(1) Claims and any purchase orders attached thereto, five years.
(2) Warrants or warrant checks, whether originals or duplicates, that
have been paid, five years.
(3) Duplicates of receipts or stubs of receipts issued, three years.
(4) Duplicates of utility bills sent to customers, three years.
(5) Bookkeeping or accounting records of utility customer's accounts,
three years, except that the period for the records of deposits to
guarantee the payment of bills or the return of meters shall begin when the
account is closed or the customer ceases to receive service.
(6) Duplicates or stubs of licenses issued for license fees or taxes,
three years.
(7) Bonds of officers or employees, 10 years, the
period to begin at the termination of the term of the bond.
(8) Insurance policies, five years, the period beginning at
expiration of the policy unless a claim is pending.
(9) Canceled checks, five years.
(10) Requisition and duplicate purchase orders, three years.
(11) Bonds and coupons, if any, stamped paid or canceled
and returned by the fiscal agent, six months, the
period beginning at the date of
maturity of the bond or coupon.
(b) The original of records, documents or other papers listed in
subsection (a) may be destroyed at any time if reproduced as
provided in K.S.A. 12-122, and amendments thereto, and such
reproduction shall be
retained for a period not less than required for the original records.
History: L. 1949, ch. 123, § 1; L. 1968, ch. 406, §
142; L. 1971, ch. 42, § 1; L. 1974, ch. 106, § 7; L. 1983, ch. 49,
§ 41;
L. 1988, ch. 71, § 1;
L. 1996, ch. 56, § 1;
L. 2000, ch. 8, § 1; July 1.
12-120.Destruction of certain records.
(a) The officers and employees of any city charged with the
custody or having in their custody the following records, documents or
other papers may destroy the same after they have been on file for the
period stated:
(1) Claims and any purchase orders attached thereto, five years.
(2) Warrants or warrant checks, whether originals or duplicates, that
have been paid, five years.
(3) Duplicates of receipts or stubs of receipts issued, three years.
(4) Duplicates of utility bills sent to customers, three years.
(5) Bookkeeping or accounting records of utility customer's accounts,
three years, except that the period for the records of deposits to
guarantee the payment of bills or the return of meters shall begin when the
account is closed or the customer ceases to receive service.
(6) Duplicates or stubs of licenses issued for license fees or taxes,
three years.
(7) Bonds of officers or employees, 10 years, the
period to begin at the termination of the term of the bond.
(8) Insurance policies, five years, the period beginning at
expiration of the policy unless a claim is pending.
(9) Canceled checks, five years.
(10) Requisition and duplicate purchase orders, three years.
(11) Bonds and coupons, if any, stamped paid or canceled
and returned by the fiscal agent, six months, the
period beginning at the date of
maturity of the bond or coupon.
(b) The original of records, documents or other papers listed in
subsection (a) may be destroyed at any time if reproduced as
provided in K.S.A. 12-122, and amendments thereto, and such
reproduction shall be
retained for a period not less than required for the original records.
History: L. 1949, ch. 123, § 1; L. 1968, ch. 406, §
142; L. 1971, ch. 42, § 1; L. 1974, ch. 106, § 7; L. 1983, ch. 49,
§ 41;
L. 1988, ch. 71, § 1;
L. 1996, ch. 56, § 1;
L. 2000, ch. 8, § 1; July 1.