Chapter 45.--PUBLIC RECORDS, DOCUMENTS AND INFORMATION
Article 4.--PUBLIC RECORDS PRESERVATION
45-406.State archivist's duties.Under the supervision of the secretary of the state historical society,the state archivist shall:
(a) Seek, negotiate for, acquire and receive noncurrent government recordswith enduring value from agencies and branches of state government and fromlocal agencies.
(b) Properly arrange, store, preserve and make accessible to the publicthe records in the state archives, in accordance with appropriate archivalprocedures and in accordance with the provisions of K.S.A. 45-407 andamendments thereto. Provideadvice and assistance to state and local agencies and to branches of stategovernment with regard to proper arrangement, storage, preservation andaccessibility of the government records with enduring value remaining in their custody.
(c) Advise and assist state agencies in the preparation of retention anddisposition schedules for government records.
(d) Prepare, publish and distribute to the appropriate public officersand to other interested persons records manuals containing retention anddisposition schedules for government records of local agencies. Recommendationsfor proper arrangement, storage and preservation of records with enduringvalue and an analysis of state and federal legislation relevant to governmentrecords in Kansas also shall be included in these records manuals. Appropriatepublic officers of the state and its governmental subdivisions shall beconsulted during the preparation of the records manuals.
(e) Review the contents of the records manuals annually and distributeany revisions which are made to the appropriate public officers. The contentsof the records manuals and subsequent revisions shall be approved by thestate records board.
(f) Assist in preparing and making available to the public comprehensiveinventories containing general information about the nature, scope, contentsand location of government records of the agencies and branches of stategovernment and of local agencies in Kansas.
(g) Prepare or permit the preparation of copies of government recordsdeposited in the state archives, as required by current statutes, unless public accessto the records is restricted as provided in K.S.A. 45-407 andamendments thereto. When certified bythe state archivist such copies shall have all the force and effect as ifmade by the officer originally in custody of them. Reasonable fees maybe charged for preparation of such copies. The state archivistshall not allow copies to be made by methods which might damage the original records.
(h) Exercise such other duties and functions as the secretary of the statehistorical society may direct or as may be provided by law.
History: L. 1981, ch. 331, § 6; L. 1984, ch. 188, § 4; July 1.
Chapter 45.--PUBLIC RECORDS, DOCUMENTS AND INFORMATION
Article 4.--PUBLIC RECORDS PRESERVATION
45-406.State archivist's duties.Under the supervision of the secretary of the state historical society,the state archivist shall:
(a) Seek, negotiate for, acquire and receive noncurrent government recordswith enduring value from agencies and branches of state government and fromlocal agencies.
(b) Properly arrange, store, preserve and make accessible to the publicthe records in the state archives, in accordance with appropriate archivalprocedures and in accordance with the provisions of K.S.A. 45-407 andamendments thereto. Provideadvice and assistance to state and local agencies and to branches of stategovernment with regard to proper arrangement, storage, preservation andaccessibility of the government records with enduring value remaining in their custody.
(c) Advise and assist state agencies in the preparation of retention anddisposition schedules for government records.
(d) Prepare, publish and distribute to the appropriate public officersand to other interested persons records manuals containing retention anddisposition schedules for government records of local agencies. Recommendationsfor proper arrangement, storage and preservation of records with enduringvalue and an analysis of state and federal legislation relevant to governmentrecords in Kansas also shall be included in these records manuals. Appropriatepublic officers of the state and its governmental subdivisions shall beconsulted during the preparation of the records manuals.
(e) Review the contents of the records manuals annually and distributeany revisions which are made to the appropriate public officers. The contentsof the records manuals and subsequent revisions shall be approved by thestate records board.
(f) Assist in preparing and making available to the public comprehensiveinventories containing general information about the nature, scope, contentsand location of government records of the agencies and branches of stategovernment and of local agencies in Kansas.
(g) Prepare or permit the preparation of copies of government recordsdeposited in the state archives, as required by current statutes, unless public accessto the records is restricted as provided in K.S.A. 45-407 andamendments thereto. When certified bythe state archivist such copies shall have all the force and effect as ifmade by the officer originally in custody of them. Reasonable fees maybe charged for preparation of such copies. The state archivistshall not allow copies to be made by methods which might damage the original records.
(h) Exercise such other duties and functions as the secretary of the statehistorical society may direct or as may be provided by law.
History: L. 1981, ch. 331, § 6; L. 1984, ch. 188, § 4; July 1.
Chapter 45.--PUBLIC RECORDS, DOCUMENTS AND INFORMATION
Article 4.--PUBLIC RECORDS PRESERVATION
45-406.State archivist's duties.Under the supervision of the secretary of the state historical society,the state archivist shall:
(a) Seek, negotiate for, acquire and receive noncurrent government recordswith enduring value from agencies and branches of state government and fromlocal agencies.
(b) Properly arrange, store, preserve and make accessible to the publicthe records in the state archives, in accordance with appropriate archivalprocedures and in accordance with the provisions of K.S.A. 45-407 andamendments thereto. Provideadvice and assistance to state and local agencies and to branches of stategovernment with regard to proper arrangement, storage, preservation andaccessibility of the government records with enduring value remaining in their custody.
(c) Advise and assist state agencies in the preparation of retention anddisposition schedules for government records.
(d) Prepare, publish and distribute to the appropriate public officersand to other interested persons records manuals containing retention anddisposition schedules for government records of local agencies. Recommendationsfor proper arrangement, storage and preservation of records with enduringvalue and an analysis of state and federal legislation relevant to governmentrecords in Kansas also shall be included in these records manuals. Appropriatepublic officers of the state and its governmental subdivisions shall beconsulted during the preparation of the records manuals.
(e) Review the contents of the records manuals annually and distributeany revisions which are made to the appropriate public officers. The contentsof the records manuals and subsequent revisions shall be approved by thestate records board.
(f) Assist in preparing and making available to the public comprehensiveinventories containing general information about the nature, scope, contentsand location of government records of the agencies and branches of stategovernment and of local agencies in Kansas.
(g) Prepare or permit the preparation of copies of government recordsdeposited in the state archives, as required by current statutes, unless public accessto the records is restricted as provided in K.S.A. 45-407 andamendments thereto. When certified bythe state archivist such copies shall have all the force and effect as ifmade by the officer originally in custody of them. Reasonable fees maybe charged for preparation of such copies. The state archivistshall not allow copies to be made by methods which might damage the original records.
(h) Exercise such other duties and functions as the secretary of the statehistorical society may direct or as may be provided by law.
History: L. 1981, ch. 331, § 6; L. 1984, ch. 188, § 4; July 1.
