Chapter 45.--PUBLIC RECORDS, DOCUMENTS AND INFORMATION
Article 4.--PUBLIC RECORDS PRESERVATION
45-408.State agencies required to cooperate with state records boardand state archivist; rules and regulations of board.Each agency of state government shall:
(a) Obtain authority from the state records board before disposing ofany government record, unless the disposition is authorized by statute or inthe retention and disposition schedules, or unless the record is being depositedin the state archives; obtain authority from the board before disposingof any government record prior to termination of the minimum retention periodlisted in the retention and disposition schedules.
(b) Provide storage conditions for all government records with enduringvalue which are not seriously adverse to their preservation and which will notprevent providing proper public access to the records; adopt reasonablesecurity measures to protect government records from theft or damage.
(c) Cooperate with efforts by the state archivist or representatives ofthe state archivist to inspect records and the conditions in which theyare stored, to prepare comprehensive inventories of government records,to microfilm noncurrent records with enduring value and to improve the arrangement,storage and physical condition of noncurrent government records with enduringvalue in accordance with appropriate archival techniques. Agencies shallnot be required to provide funds or staff time for these purposes, but theyshall give careful consideration to requests and recommendations made bythe state archivist.
(d) Comply with rules and regulations, standards and procedures adoptedby the state records board and the state archivist pursuant to the provisionsof this act.
Chapter 45.--PUBLIC RECORDS, DOCUMENTS AND INFORMATION
Article 4.--PUBLIC RECORDS PRESERVATION
45-408.State agencies required to cooperate with state records boardand state archivist; rules and regulations of board.Each agency of state government shall:
(a) Obtain authority from the state records board before disposing ofany government record, unless the disposition is authorized by statute or inthe retention and disposition schedules, or unless the record is being depositedin the state archives; obtain authority from the board before disposingof any government record prior to termination of the minimum retention periodlisted in the retention and disposition schedules.
(b) Provide storage conditions for all government records with enduringvalue which are not seriously adverse to their preservation and which will notprevent providing proper public access to the records; adopt reasonablesecurity measures to protect government records from theft or damage.
(c) Cooperate with efforts by the state archivist or representatives ofthe state archivist to inspect records and the conditions in which theyare stored, to prepare comprehensive inventories of government records,to microfilm noncurrent records with enduring value and to improve the arrangement,storage and physical condition of noncurrent government records with enduringvalue in accordance with appropriate archival techniques. Agencies shallnot be required to provide funds or staff time for these purposes, but theyshall give careful consideration to requests and recommendations made bythe state archivist.
(d) Comply with rules and regulations, standards and procedures adoptedby the state records board and the state archivist pursuant to the provisionsof this act.
Chapter 45.--PUBLIC RECORDS, DOCUMENTS AND INFORMATION
Article 4.--PUBLIC RECORDS PRESERVATION
45-408.State agencies required to cooperate with state records boardand state archivist; rules and regulations of board.Each agency of state government shall:
(a) Obtain authority from the state records board before disposing ofany government record, unless the disposition is authorized by statute or inthe retention and disposition schedules, or unless the record is being depositedin the state archives; obtain authority from the board before disposingof any government record prior to termination of the minimum retention periodlisted in the retention and disposition schedules.
(b) Provide storage conditions for all government records with enduringvalue which are not seriously adverse to their preservation and which will notprevent providing proper public access to the records; adopt reasonablesecurity measures to protect government records from theft or damage.
(c) Cooperate with efforts by the state archivist or representatives ofthe state archivist to inspect records and the conditions in which theyare stored, to prepare comprehensive inventories of government records,to microfilm noncurrent records with enduring value and to improve the arrangement,storage and physical condition of noncurrent government records with enduringvalue in accordance with appropriate archival techniques. Agencies shallnot be required to provide funds or staff time for these purposes, but theyshall give careful consideration to requests and recommendations made bythe state archivist.
(d) Comply with rules and regulations, standards and procedures adoptedby the state records board and the state archivist pursuant to the provisionsof this act.
