Chapter 45.--PUBLIC RECORDS, DOCUMENTS AND INFORMATION
Article 5.--MISCELLANEOUS PROVISIONS
45-501.Records made on electronically-accessed media; authorization;conditions and procedures, application; notice to state records board.(a) Whenever anystate agency or local agency is required by law to make a record or to recordany transaction or any instrument, paper or document,the makingof such record on computer disk, tape or other electronically accessed media,in accordance withthis section,shall be deemed to be recording or the making of the record asrequired by law.
(b) When any suchrecords are made on computer disks, tapes or otherelectronically accessed mediaunder this section, such records shall be maintainedand adequate provisionsshall be made for their preservation, examination and availability forready use by those persons lawfully entitled to view themthrough the use of computer terminal displays, computer printouts, othercomputer-generated displays or other suitable facilities which may be madeavailable at one or more locations designated by the state agency or localagency therefor. The capability to produce a computer printoutor other printed version of such records stored on computer disks, tapes orother electronically accessed media shall be maintained by the state agencyor local agency at all times so thatsuch a printed copy of such records may be made available to persons lawfully entitled toview the records, subject to any applicable fees for such printed copies,from one or more locations designated by thestate agency or local agency therefor.Each computer or otherelectronically accessed media system used to makerecords under this section shall include adequate security procedures and other provisionsfor a permanent record of all persons who have access to and make, amend ordelete any records or other data in such system.
(c) No state agency or local agency which records or stores informationon computer disks, tapes or other electronically accessed mediashall be required tosatisfy the standards and procedures imposed under this section, unlesssuch records and information arerecords required by law and such records are not also made ormaintained in another manner required or permitted by law.Each state agency or localagency which makes records or stores information on computer tapes, disksor other electronically accessed media in accordance with this section andwhich does not keep such records or information in another manner shallgive written notice to the state records board thereof and shall identifyall such records and information in such notice.
(d) As used in this section, the words and phrases set out in K.S.A.45-402 andamendments thereto have the meanings ascribed to them in that section,unless the context requires a different meaning.
(e) This section shall be supplemental to existing statutes.
Chapter 45.--PUBLIC RECORDS, DOCUMENTS AND INFORMATION
Article 5.--MISCELLANEOUS PROVISIONS
45-501.Records made on electronically-accessed media; authorization;conditions and procedures, application; notice to state records board.(a) Whenever anystate agency or local agency is required by law to make a record or to recordany transaction or any instrument, paper or document,the makingof such record on computer disk, tape or other electronically accessed media,in accordance withthis section,shall be deemed to be recording or the making of the record asrequired by law.
(b) When any suchrecords are made on computer disks, tapes or otherelectronically accessed mediaunder this section, such records shall be maintainedand adequate provisionsshall be made for their preservation, examination and availability forready use by those persons lawfully entitled to view themthrough the use of computer terminal displays, computer printouts, othercomputer-generated displays or other suitable facilities which may be madeavailable at one or more locations designated by the state agency or localagency therefor. The capability to produce a computer printoutor other printed version of such records stored on computer disks, tapes orother electronically accessed media shall be maintained by the state agencyor local agency at all times so thatsuch a printed copy of such records may be made available to persons lawfully entitled toview the records, subject to any applicable fees for such printed copies,from one or more locations designated by thestate agency or local agency therefor.Each computer or otherelectronically accessed media system used to makerecords under this section shall include adequate security procedures and other provisionsfor a permanent record of all persons who have access to and make, amend ordelete any records or other data in such system.
(c) No state agency or local agency which records or stores informationon computer disks, tapes or other electronically accessed mediashall be required tosatisfy the standards and procedures imposed under this section, unlesssuch records and information arerecords required by law and such records are not also made ormaintained in another manner required or permitted by law.Each state agency or localagency which makes records or stores information on computer tapes, disksor other electronically accessed media in accordance with this section andwhich does not keep such records or information in another manner shallgive written notice to the state records board thereof and shall identifyall such records and information in such notice.
(d) As used in this section, the words and phrases set out in K.S.A.45-402 andamendments thereto have the meanings ascribed to them in that section,unless the context requires a different meaning.
(e) This section shall be supplemental to existing statutes.
Chapter 45.--PUBLIC RECORDS, DOCUMENTS AND INFORMATION
Article 5.--MISCELLANEOUS PROVISIONS
45-501.Records made on electronically-accessed media; authorization;conditions and procedures, application; notice to state records board.(a) Whenever anystate agency or local agency is required by law to make a record or to recordany transaction or any instrument, paper or document,the makingof such record on computer disk, tape or other electronically accessed media,in accordance withthis section,shall be deemed to be recording or the making of the record asrequired by law.
(b) When any suchrecords are made on computer disks, tapes or otherelectronically accessed mediaunder this section, such records shall be maintainedand adequate provisionsshall be made for their preservation, examination and availability forready use by those persons lawfully entitled to view themthrough the use of computer terminal displays, computer printouts, othercomputer-generated displays or other suitable facilities which may be madeavailable at one or more locations designated by the state agency or localagency therefor. The capability to produce a computer printoutor other printed version of such records stored on computer disks, tapes orother electronically accessed media shall be maintained by the state agencyor local agency at all times so thatsuch a printed copy of such records may be made available to persons lawfully entitled toview the records, subject to any applicable fees for such printed copies,from one or more locations designated by thestate agency or local agency therefor.Each computer or otherelectronically accessed media system used to makerecords under this section shall include adequate security procedures and other provisionsfor a permanent record of all persons who have access to and make, amend ordelete any records or other data in such system.
(c) No state agency or local agency which records or stores informationon computer disks, tapes or other electronically accessed mediashall be required tosatisfy the standards and procedures imposed under this section, unlesssuch records and information arerecords required by law and such records are not also made ormaintained in another manner required or permitted by law.Each state agency or localagency which makes records or stores information on computer tapes, disksor other electronically accessed media in accordance with this section andwhich does not keep such records or information in another manner shallgive written notice to the state records board thereof and shall identifyall such records and information in such notice.
(d) As used in this section, the words and phrases set out in K.S.A.45-402 andamendments thereto have the meanings ascribed to them in that section,unless the context requires a different meaning.
(e) This section shall be supplemental to existing statutes.
