72-5369.Destruction of records by school districts and communityjunior colleges.The board of education of any school district or the board of trusteesof any community junior college may, by resolution, provide for andauthorize any officer, official or employee charged with or having custodyof the following records, documents or other papers to destroy the same atthe time indicated herein, and if more than one time can be made to apply,the longer time shall apply:
(a) Bookkeeping and accounting records which are original books ofentry, claims, vouchers and purchase orders, five (5) years.
(b) Formal audit reports, five (5) years.
(c) Financial papers of any type relating to programs supported byfederal funds, three (3) years or such longer time as may be required byapplicable federal law.
(d) All financial papers not otherwise specified in this section may bedestroyed at any time after formal audit reports have been completed andfiled in the appropriate offices for a period of six (6) months, and thisprovision shall apply to the following: Warrants, warrant checks, receipts,canceled checks, and requisitions.
(e) Official bonds of surety or indemnity, five (5) years after thetermination of the term of employment.
(f) Insurance policies, five (5) years after the expiration of the termthereof.
(g) Bonds and coupons stamped paid or canceled and returned by the statefiscal agent, six (6) months after the next following annual formal auditof the school district.
History: L. 1955, ch. 335, § 1; L. 1970, ch. 282, § 1; L. 1975,ch. 372, § 1; July 1.
72-5369.Destruction of records by school districts and communityjunior colleges.The board of education of any school district or the board of trusteesof any community junior college may, by resolution, provide for andauthorize any officer, official or employee charged with or having custodyof the following records, documents or other papers to destroy the same atthe time indicated herein, and if more than one time can be made to apply,the longer time shall apply:
(a) Bookkeeping and accounting records which are original books ofentry, claims, vouchers and purchase orders, five (5) years.
(b) Formal audit reports, five (5) years.
(c) Financial papers of any type relating to programs supported byfederal funds, three (3) years or such longer time as may be required byapplicable federal law.
(d) All financial papers not otherwise specified in this section may bedestroyed at any time after formal audit reports have been completed andfiled in the appropriate offices for a period of six (6) months, and thisprovision shall apply to the following: Warrants, warrant checks, receipts,canceled checks, and requisitions.
(e) Official bonds of surety or indemnity, five (5) years after thetermination of the term of employment.
(f) Insurance policies, five (5) years after the expiration of the termthereof.
(g) Bonds and coupons stamped paid or canceled and returned by the statefiscal agent, six (6) months after the next following annual formal auditof the school district.
History: L. 1955, ch. 335, § 1; L. 1970, ch. 282, § 1; L. 1975,ch. 372, § 1; July 1.
72-5369.Destruction of records by school districts and communityjunior colleges.The board of education of any school district or the board of trusteesof any community junior college may, by resolution, provide for andauthorize any officer, official or employee charged with or having custodyof the following records, documents or other papers to destroy the same atthe time indicated herein, and if more than one time can be made to apply,the longer time shall apply:
(a) Bookkeeping and accounting records which are original books ofentry, claims, vouchers and purchase orders, five (5) years.
(b) Formal audit reports, five (5) years.
(c) Financial papers of any type relating to programs supported byfederal funds, three (3) years or such longer time as may be required byapplicable federal law.
(d) All financial papers not otherwise specified in this section may bedestroyed at any time after formal audit reports have been completed andfiled in the appropriate offices for a period of six (6) months, and thisprovision shall apply to the following: Warrants, warrant checks, receipts,canceled checks, and requisitions.
(e) Official bonds of surety or indemnity, five (5) years after thetermination of the term of employment.
(f) Insurance policies, five (5) years after the expiration of the termthereof.
(g) Bonds and coupons stamped paid or canceled and returned by the statefiscal agent, six (6) months after the next following annual formal auditof the school district.
History: L. 1955, ch. 335, § 1; L. 1970, ch. 282, § 1; L. 1975,ch. 372, § 1; July 1.
