(1) Submit within six months after a call to do so from the secretaryof state in accordance with standards established by the local recordsboard and promulgated by the director of records management and archives,schedules proposing the length of time each local records series warrantsretention for administrative, legal, historical or fiscal purposes after ithas been received or created by the local agency;
(2) Submit lists of local records that are not needed in thetransaction of current business and that do not have sufficientadministrative, legal, historical or fiscal value to warrant their furtherretention;
(3) Cooperate with the director in the conduct of surveys made by thedirector pursuant to the provisions of sections 109.200 to 109.310;
(4) When files in the custody of a local governmental agency aremicrofilmed or otherwise reproduced through photographic, video,electronic, or other reproduction processes, including a computer-generatedelectronic or digital retrieval system, the public official having custodyof the reproduced records shall, before disposing of the originals, certifyto the director that the official has made provisions for preserving themicrofilms or electronically created records for viewing and recallingimages to paper or original form, as appropriate, and that the official hasdone so in a manner guaranteeing the proper retention and integrity of therecords in accordance with standards established by the local recordsboard. Certification shall include a statement, written plan, or reputablevendor's certificate, as appropriate, that any microfilm or documentreproduced through electronic process meets the standards for archivalpermanence established by the United States of America Standards Instituteor similar agency, or local records board. If records are microfilmed,original camera masters shall not be used for frequent reference or readingpurposes, but copies shall be made for such purposes.
(1) Submit within six months after a call to do so from the secretaryof state in accordance with standards established by the local recordsboard and promulgated by the director of records management and archives,schedules proposing the length of time each local records series warrantsretention for administrative, legal, historical or fiscal purposes after ithas been received or created by the local agency;
(2) Submit lists of local records that are not needed in thetransaction of current business and that do not have sufficientadministrative, legal, historical or fiscal value to warrant their furtherretention;
(3) Cooperate with the director in the conduct of surveys made by thedirector pursuant to the provisions of sections 109.200 to 109.310;
(4) When files in the custody of a local governmental agency aremicrofilmed or otherwise reproduced through photographic, video,electronic, or other reproduction processes, including a computer-generatedelectronic or digital retrieval system, the public official having custodyof the reproduced records shall, before disposing of the originals, certifyto the director that the official has made provisions for preserving themicrofilms or electronically created records for viewing and recallingimages to paper or original form, as appropriate, and that the official hasdone so in a manner guaranteeing the proper retention and integrity of therecords in accordance with standards established by the local recordsboard. Certification shall include a statement, written plan, or reputablevendor's certificate, as appropriate, that any microfilm or documentreproduced through electronic process meets the standards for archivalpermanence established by the United States of America Standards Instituteor similar agency, or local records board. If records are microfilmed,original camera masters shall not be used for frequent reference or readingpurposes, but copies shall be made for such purposes.
(1) Submit within six months after a call to do so from the secretaryof state in accordance with standards established by the local recordsboard and promulgated by the director of records management and archives,schedules proposing the length of time each local records series warrantsretention for administrative, legal, historical or fiscal purposes after ithas been received or created by the local agency;
(2) Submit lists of local records that are not needed in thetransaction of current business and that do not have sufficientadministrative, legal, historical or fiscal value to warrant their furtherretention;
(3) Cooperate with the director in the conduct of surveys made by thedirector pursuant to the provisions of sections 109.200 to 109.310;
(4) When files in the custody of a local governmental agency aremicrofilmed or otherwise reproduced through photographic, video,electronic, or other reproduction processes, including a computer-generatedelectronic or digital retrieval system, the public official having custodyof the reproduced records shall, before disposing of the originals, certifyto the director that the official has made provisions for preserving themicrofilms or electronically created records for viewing and recallingimages to paper or original form, as appropriate, and that the official hasdone so in a manner guaranteeing the proper retention and integrity of therecords in accordance with standards established by the local recordsboard. Certification shall include a statement, written plan, or reputablevendor's certificate, as appropriate, that any microfilm or documentreproduced through electronic process meets the standards for archivalpermanence established by the United States of America Standards Instituteor similar agency, or local records board. If records are microfilmed,original camera masters shall not be used for frequent reference or readingpurposes, but copies shall be made for such purposes.
