12-120.   Destruction of certain records.(a) The officers and employees of any city charged with thecustody or having in their custody the following records, documents orother papers may destroy the same after they have been on file for theperiod stated:

      (1)   Claims and any purchase orders attached thereto, five years.

      (2)   Warrants or warrant checks, whether originals or duplicates, thathave been paid, five years.

      (3)   Duplicates of receipts or stubs of receipts issued, three years.

      (4)   Duplicates of utility bills sent to customers, three years.

      (5)   Bookkeeping or accounting records of utility customer's accounts,three years, except that the period for the records of deposits toguarantee the payment of bills or the return of meters shall begin when theaccount is closed or the customer ceases to receive service.

      (6)   Duplicates or stubs of licenses issued for license fees or taxes,three years.

      (7)   Bonds of officers or employees, 10 years, theperiod to begin at the termination of the term of the bond.

      (8)   Insurance policies, five years, the period beginning atexpiration of the policy unless a claim is pending.

      (9)   Canceled checks, five years.

      (10)   Requisition and duplicate purchase orders, three years.

      (11)   Bonds and coupons, if any, stamped paid or canceledand returned by the fiscal agent, six months, theperiod beginning at the date ofmaturity of the bond or coupon.

      (b)   The original of records, documents or other papers listed insubsection (a) may be destroyed at any time if reproduced asprovided in K.S.A. 12-122, and amendments thereto, and suchreproduction shall beretained for a period not less than required for the original records.

      History:   L. 1949, ch. 123, § 1; L. 1968, ch. 406, §142; L. 1971, ch. 42, § 1; L. 1974, ch. 106, § 7; L. 1983, ch. 49,§ 41;L. 1988, ch. 71, § 1;L. 1996, ch. 56, § 1;L. 2000, ch. 8, § 1; July 1.