CHAPTER 3. RECORD KEEPING DUTIES
IC 33-32-3
Chapter 3. Record Keeping Duties
IC 33-32-3-1
Duties
Sec. 1. (a) The clerk shall endorse the time of filing on eachwriting required to be filed in the office of the clerk.
(b) The clerk shall carefully preserve in the office of the clerk allrecords and writings pertaining to the clerk's official duties.
(c) The clerk shall procure, at the expense of the county, allnecessary judges' appearance, bar, judgment, and execution dockets,order books, and final record books.
(d) The clerk shall:
(1) attend, in person or by deputy, the circuit court of thecounty; and
(2) enter in proper record books all orders, judgments, anddecrees of the court.
(e) Not more than fifteen (15) days after the cases are finallydetermined, the clerk shall enter in final record books a completerecord of:
(1) all cases involving the title to land;
(2) all criminal cases in which the punishment is death orimprisonment, except where a nolle prosequi is entered or anacquittal is had; and
(3) all other cases, at the request of either party and uponpayment of the costs.
As added by P.L.98-2004, SEC.11.
IC 33-32-3-2
Circuit court judgment docket
Sec. 2. (a) The clerk shall keep a circuit court judgment docket.
(b) Upon the filing in the office of the clerk a statement ortranscript of any judgment for the recovery of money or costs, theclerk shall enter, and index in alphabetical order, in this judgmentdocket a statement of the judgment showing the following:
(1) The names of all the parties.
(2) The name of the court.
(3) The number of the cause.
(4) The book and page of the record in which the judgment isrecorded.
(5) The date the judgment is entered and indexed.
(6) The date of the rendition of judgment.
(7) The amount of the judgment and the amount of costs.
(c) If a judgment is against several persons, the statement requiredto be entered under subsection (b) shall be repeated under the nameof each judgment debtor in alphabetical order.
(d) A person interested in any judgment for money or costs thathas been rendered by any state court, or by any federal court ofgeneral original jurisdiction sitting in Indiana, may have thejudgment entered upon the circuit court judgment docket by filing
with the clerk:
(1) a statement setting forth the facts required under subsection(b); or
(2) a transcript of the judgment;
certified under the hand and seal of the court that rendered thejudgment.
As added by P.L.98-2004, SEC.11.
IC 33-32-3-3
Circuit court judgment docket; public record
Sec. 3. The circuit court judgment docket is a public record thatis open during the usual hours of transacting business forexamination by any person.
As added by P.L.98-2004, SEC.11.
IC 33-32-3-4
Entering judgments and releases
Sec. 4. A clerk shall:
(1) enter a judgment or recognizance not more than fifteen (15)days after its rendition; or
(2) cause a release of judgment to be entered on the judgmentdocket not more than fifteen (15) days after satisfaction of thejudgment.
As added by P.L.98-2004, SEC.11.
IC 33-32-3-5
Execution docket
Sec. 5. (a) The clerk shall keep an execution docket.
(b) The clerk shall enter all executions on the execution docket asthey are issued by the clerk, specifying in proper columns thefollowing information:
(1) The names of the parties.
(2) The amount of the judgment and the interest due upon theissuing of the execution.
(3) The costs.
The clerk shall also prepare an additional column in which the clerkshall enter the return of the sheriff.
(c) The execution docket entries may be inspected and copiedunder IC 5-14-3-3.
As added by P.L.98-2004, SEC.11.
IC 33-32-3-6
Monthly reports; certified copies; forms
Sec. 6. (a) Before the twenty-fifth day of each month, the clerkshall prepare a report showing as of the close of business on the lastday of the preceding month the following information:
(1) The balance, if any, of fees payable to the county.
(2) Fees collected for fish and game licenses.
(3) Trust funds held, including payments collected for support.
(4) The total of the balances of all fees and funds. (5) The record balance of money in each depository at the endof the month.
(6) The cash in the office at the close of the last day of themonth.
(7) Any other items for which the clerk of the circuit court isentitled to credit.
(8) The total amount of cash in each depository at the close ofbusiness on the last day of the month.
(9) The total of checks issued against each depository that areoutstanding at the end of the month and unpaid by thedepositories.
(b) The clerk shall:
(1) retain one (1) copy as a public record of the clerk's office;and
(2) file three (3) copies with the county auditor, who shall:
(A) present one (1) copy to the board of commissioners ofthe county at its next regular meeting; and
(B) transmit one (1) copy to the state board of accounts.
Each copy of the report must be verified by the certification of theclerk. The clerk shall file the original with the county auditor, whoshall file it with the records of the county board of finance.
(c) The state board of accounts shall prescribe forms for theclerk's monthly reports.
As added by P.L.98-2004, SEC.11.
IC 33-32-3-7
Register of fees
Sec. 7. (a) The clerk shall keep a register of witness fees and othercourt fees.
(b) When the clerk receives money in payment of court fees orfees for a witness or any other person, the clerk shall make an entryinto the register recording the receipt of the payment.
(c) The register must contain the following information:
(1) The names, in alphabetical order, of persons for whompayment has been received.
(2) The cause for which the fee is paid.
(3) In which fee book and on which page the fee is taxed.
(4) The amount paid.
(5) When the fee was paid in and when it was paid out.
(d) The register must be open for inspection at all times in aconspicuous place in the clerk's office.
As added by P.L.98-2004, SEC.11.
IC 33-32-3-8
Delivery of records, books, and papers to successor
Sec. 8. At the end of the clerk's term, the clerk shall deliver to theclerk's successor all the records, books, and papers belonging to theclerk's office.
As added by P.L.98-2004, SEC.11.
IC 33-32-3-9
Appropriation for blank books and stationery
Sec. 9. The county council shall appropriate reasonable sums tothe clerk for necessary blank books and stationery.
As added by P.L.98-2004, SEC.11.