IC 36-4-8
    Chapter 8. Miscellaneous City Fiscal and AdministrativeProvisions

IC 36-4-8-1
Application of chapter
    Sec. 1. This chapter applies to all cities.
As added by Acts 1980, P.L.212, SEC.3.

IC 36-4-8-2
Warrants; conditions and purposes of issuance
    Sec. 2. Money may be paid out of the city treasury only onwarrant of the city fiscal officer. Unless a statute provides otherwise,the fiscal officer may draw a warrant against a fund of the city onlyif:
        (1) an appropriation has been made for that purpose and theappropriation is not exhausted;
        (2) the warrant is for a salary fixed by statute or ordinance;
        (3) the warrant is for a claim allowed under section 5 of thischapter;
        (4) he is ordered to issue the warrant under section 3 of thischapter;
        (5) the warrant is for payment of a judgment that the city mustpay; or
        (6) the warrant is for interest due on city bonds.
As added by Acts 1980, P.L.212, SEC.3. Amended by Acts 1982,P.L.33, SEC.26.

IC 36-4-8-3
Warrants; issuance; order
    Sec. 3. (a) A city board or legislative body may order the issuanceof warrants for payment of money by the city only at a meeting of theboard or legislative body.
    (b) A city officer who violates this section forfeits his office.
As added by Acts 1980, P.L.212, SEC.3.

IC 36-4-8-4
Claims against city; audit; refusal to pay
    Sec. 4. (a) The city fiscal officer may audit a claim against the cityby examining under oath any officer, agent, or employee of the cityor any other person. When acting under this section, the fiscal officerhas the same powers as the city legislative body in summoning andexamining witnesses.
    (b) If the fiscal officer finds that:
        (1) the claim includes an item for which no appropriation hasbeen made;
        (2) there is not a sufficient balance for payment of the claim inthe proper fund; or
        (3) the claim should not be approved for any reason;
he may not issue warrants to pay the claim and he shall notify the

proper department of the reasons for his refusal to pay the claim.
As added by Acts 1980, P.L.212, SEC.3.

IC 36-4-8-5
Claims against city; allowance; violation
    Sec. 5. (a) Except as provided in section 14 of this chapter, a cityboard or legislative body may allow a claim:
        (1) only at a meeting of the board or legislative body; and
        (2) only if the claim was filed in the manner prescribed byIC 5-11-10-2 at least five (5) days before the meeting.
    (b) A city officer who violates this section forfeits his office.
As added by Acts 1980, P.L.212, SEC.3. Amended by P.L.32-1992,SEC.2.

IC 36-4-8-6
Repealed
    (Repealed by Acts 1980, P.L.73, SEC.23.)

IC 36-4-8-7
Claims against city; issuance of warrant; requirements;certification
    Sec. 7. (a) As used in this section, "claim" means a bill or aninvoice submitted for goods or services.
    (b) Except as provided in section 14 of this chapter, a warrant forpayment of a claim against a city may be issued only if the claim is:
        (1) supported by a fully itemized invoice or bill underIC 5-11-10-1.6;
        (2) approved by the officer or person receiving the goods orservices;
        (3) filed with the city fiscal officer;
        (4) audited and certified by the fiscal officer before paymentthat each invoice is true and correct; and
        (5) allowed by the city legislative body or the city board havingjurisdiction over allowance of the claim.
    (c) The certification by the fiscal officer under subsection (b)(4)must be on a form prescribed by the state board of accounts.
As added by Acts 1980, P.L.212, SEC.3. Amended by P.L.32-1992,SEC.3; P.L.71-1995, SEC.4; P.L.69-1995, SEC.6.

IC 36-4-8-8
Compensation for city officers and employees; restrictions
    Sec. 8. (a) The compensation fixed for city officers and employeesunder this title is in full for all governmental services and in lieu ofall:
        (1) fees;
        (2) penalties;
        (3) fines;
        (4) interest;
        (5) costs;
        (6) forfeitures;        (7) commissions; and
        (8) percentages;
which shall be paid into the city treasury each week.
    (b) An officer or employee is entitled to his salary only after hepresents the city fiscal officer with:
        (1) a detailed, verified statement of the monies he has receivedsince his most recent statement; and
        (2) a receipt showing payment of those monies to the fiscalofficer.
The fiscal officer may prescribe the form of the statement, requireofficers and employees to submit the statement, and examine personsin regard to the statement.
As added by Acts 1980, P.L.212, SEC.3.

IC 36-4-8-8.1
Repealed
    (Repealed by P.L.2-1997, SEC.92.)

IC 36-4-8-9
Vacation leave; compensation
    Sec. 9. (a) One (1) to three (3) days before the vacation leaveperiod of a city officer or employee begins, the city may pay him theamount of compensation he will earn while he is on vacation leave.
    (b) Compensation for services paid to a salaried city officer oremployee pursuant to a fixed schedule set forth in a written contractor salary ordinance shall not be construed as having been paid inadvance. Under such an arrangement, the city shall maintain recordsto verify that actual work is performed for all salary paid.
As added by Acts 1980, P.L.212, SEC.3. Amended by P.L.37-1986,SEC.2.

IC 36-4-8-10
Repealed
    (Repealed by Acts 1981, P.L.57, SEC.45.)

IC 36-4-8-11
Repealed
    (Repealed by Acts 1980, P.L.73, SEC.23.)

IC 36-4-8-12
City works board; long term contracts; bond issuance by adepartment; void obligations
    Sec. 12. (a) This section does not prohibit:
        (1) the city works board from making long term contracts forutility services under IC 36-9; or
        (2) a department from issuing bonds or other obligationsauthorized by law.
    (b) A city department, officer, or employee may not obligate thecity to any extent beyond the amount of money appropriated for thatdepartment, officer, or employee. An obligation made in violation of

this section is void.
As added by Acts 1980, P.L.212, SEC.3.

IC 36-4-8-13
Violations by city official; offense; liability
    Sec. 13. A city official who recklessly:
        (1) issues a bond, certificate, or warrant for the payment ofmoney in excess of an appropriation; or
        (2) enters into an obligation prohibited by section 12 of thischapter;
commits a Class B misdemeanor and is liable on his official bond toany person injured by his actions.
As added by Acts 1980, P.L.212, SEC.3.

IC 36-4-8-14
Preapproved payments of claims
    Sec. 14. (a) A city legislative body may adopt an ordinanceallowing money to be disbursed for lawful city purposes under thissection.
    (b) Notwithstanding IC 5-11-10, with the prior written approvalof the board having jurisdiction over the allowance of claims, the cityfiscal officer may make claim payments in advance of boardallowance for the following kinds of expenses if the city legislativebody has adopted an ordinance under subsection (a):
        (1) Property or services purchased or leased from the UnitedStates government, its agencies, or its political subdivisions.
        (2) License or permit fees.
        (3) Insurance premiums.
        (4) Utility payments or utility connection charges.
        (5) General grant programs where advance funding is notprohibited and the contracting party posts sufficient security tocover the amount advanced.
        (6) Grants of state funds authorized by statute.
        (7) Maintenance or service agreements.
        (8) Leases or rental agreements.
        (9) Bond or coupon payments.
        (10) Payroll.
        (11) State, federal, or county taxes.
        (12) Expenses that must be paid because of emergencycircumstances.
        (13) Expenses described in an ordinance.
    (c) Each payment of expenses under this section must besupported by a fully itemized invoice or bill and certification by thefiscal officer.
    (d) The city legislative body or the city board having jurisdictionover the allowance of the claim shall review and allow the claim atits next regular or special meeting following the preapprovedpayment of the expense.
As added by P.L.32-1992, SEC.4. Amended by P.L.69-1995, SEC.7;P.L.40-1996, SEC.10.
IC 36-4-8-15
Filing copies of agency financial records
    Sec. 15. Each city agency, board, commission, district, or othercity entity shall file one (1) copy of that agency's, board's,commission's, district's, or entity's financial records with the cityfiscal officer.
As added by P.L.98-2000, SEC.22.

IC 36-4-8-15.5
City or county agreement for school construction or renovation
    Sec. 15.5. (a) This section applies to:
        (1) a city or county in which a riverboat (as defined inIC 4-33-2-17) is docked or located or gambling games (asdefined in IC 4-35-2-5) are located; and
        (2) a school corporation that is located in any part in a countydescribed in subdivision (1) or in a county in which a citydescribed in subdivision (1) is located.
    (b) A city or county may do any of the following:
        (1) Enter into one (1) or more agreements or leases with theschool corporation or another public or private entity to providefor the construction or renovation of a school building that willbe used by the school corporation. The agreements and leasesmay provide for the financing of the construction or renovationof the school building.
        (2) A school building constructed or renovated as provided insubdivision (1) may be donated, sold, or leased to the schoolcorporation under the conditions determined by the schoolcorporation and the city or county.
        (3) The city or county may use any revenues (including anygaming revenues) to pay for the construction or renovation ofthe school building or to finance the construction or renovationof the school building.
As added by P.L.182-2009(ss), SEC.403.