A. Every cotton gin shall keep an accurate daily record of the cottonreceived from each consignor and ginned. The record shall contain:
1. The name and address of the consignor of the cotton;
2. The date that the cotton gin received the cotton;
3. The condition, quality, and quantity of the cotton on arrival at thecotton gin;
4. The gross weight of the vehicle containing the cotton, the tare weight forthe vehicle used to transport the cotton, and the net weight of the cottondelivered to the cotton gin for final processing into bales of finishedcotton;
5. A lot number or other identifying mark given to each consignment of cottonby the cotton gin that shall appear on all tags, tickets, or statements andon any other essential records needed to show what cotton was ginned by thecotton gin on behalf of the consignor;
6. The sequentially numbered tag or mark assigned to the cotton bale;
7. A report of the finished cotton including the weight, grade, quality andcondition;
8. A report of credit given for seed obtained during ginning process. If theactual weight of the seed is not determined, the record shall indicate thefactor used to calculate weight and the final calculation; and
9. An itemized statement of the charges to be paid to the cotton gin by theconsignor in connection with ginning the cotton.
B. If, at any time, the cotton gin alters any record required by subsectionA, the cotton gin shall create an addendum to the record indicating thenature of the alteration and the date the alteration was made and sign theaddendum to the record with the full name of the person making the addendum.
C. Every cotton warehouse, receiving any cotton for storage, shall promptlymaintain an accurate record, showing in detail the following information withreference to the handling and storage of the cotton:
1. A daily inventory record consisting of all cotton stored in the warehouserecorded by bale tag number;
2. The receiving record with transactions recorded by bale tag number; and
3. The transfer record with transactions recorded by bale tag number.
D. Every cotton merchant, having received any cotton for transfer, shallpromptly maintain an accurate record, showing in detail the followinginformation with reference to the handling and sales of the cotton:
1. The sales record with transactions recorded by bale tag number; and
2. The payable record with transactions recorded by bale tag number.
E. Every cotton handler shall retain all records, including tags or tickers,covering each transaction with each consignor, for a period of three yearsafter the date that the record is required to be made.
A. Every cotton gin shall keep an accurate daily record of the cottonreceived from each consignor and ginned. The record shall contain:
1. The name and address of the consignor of the cotton;
2. The date that the cotton gin received the cotton;
3. The condition, quality, and quantity of the cotton on arrival at thecotton gin;
4. The gross weight of the vehicle containing the cotton, the tare weight forthe vehicle used to transport the cotton, and the net weight of the cottondelivered to the cotton gin for final processing into bales of finishedcotton;
5. A lot number or other identifying mark given to each consignment of cottonby the cotton gin that shall appear on all tags, tickets, or statements andon any other essential records needed to show what cotton was ginned by thecotton gin on behalf of the consignor;
6. The sequentially numbered tag or mark assigned to the cotton bale;
7. A report of the finished cotton including the weight, grade, quality andcondition;
8. A report of credit given for seed obtained during ginning process. If theactual weight of the seed is not determined, the record shall indicate thefactor used to calculate weight and the final calculation; and
9. An itemized statement of the charges to be paid to the cotton gin by theconsignor in connection with ginning the cotton.
B. If, at any time, the cotton gin alters any record required by subsectionA, the cotton gin shall create an addendum to the record indicating thenature of the alteration and the date the alteration was made and sign theaddendum to the record with the full name of the person making the addendum.
C. Every cotton warehouse, receiving any cotton for storage, shall promptlymaintain an accurate record, showing in detail the following information withreference to the handling and storage of the cotton:
1. A daily inventory record consisting of all cotton stored in the warehouserecorded by bale tag number;
2. The receiving record with transactions recorded by bale tag number; and
3. The transfer record with transactions recorded by bale tag number.
D. Every cotton merchant, having received any cotton for transfer, shallpromptly maintain an accurate record, showing in detail the followinginformation with reference to the handling and sales of the cotton:
1. The sales record with transactions recorded by bale tag number; and
2. The payable record with transactions recorded by bale tag number.
E. Every cotton handler shall retain all records, including tags or tickers,covering each transaction with each consignor, for a period of three yearsafter the date that the record is required to be made.
A. Every cotton gin shall keep an accurate daily record of the cottonreceived from each consignor and ginned. The record shall contain:
1. The name and address of the consignor of the cotton;
2. The date that the cotton gin received the cotton;
3. The condition, quality, and quantity of the cotton on arrival at thecotton gin;
4. The gross weight of the vehicle containing the cotton, the tare weight forthe vehicle used to transport the cotton, and the net weight of the cottondelivered to the cotton gin for final processing into bales of finishedcotton;
5. A lot number or other identifying mark given to each consignment of cottonby the cotton gin that shall appear on all tags, tickets, or statements andon any other essential records needed to show what cotton was ginned by thecotton gin on behalf of the consignor;
6. The sequentially numbered tag or mark assigned to the cotton bale;
7. A report of the finished cotton including the weight, grade, quality andcondition;
8. A report of credit given for seed obtained during ginning process. If theactual weight of the seed is not determined, the record shall indicate thefactor used to calculate weight and the final calculation; and
9. An itemized statement of the charges to be paid to the cotton gin by theconsignor in connection with ginning the cotton.
B. If, at any time, the cotton gin alters any record required by subsectionA, the cotton gin shall create an addendum to the record indicating thenature of the alteration and the date the alteration was made and sign theaddendum to the record with the full name of the person making the addendum.
C. Every cotton warehouse, receiving any cotton for storage, shall promptlymaintain an accurate record, showing in detail the following information withreference to the handling and storage of the cotton:
1. A daily inventory record consisting of all cotton stored in the warehouserecorded by bale tag number;
2. The receiving record with transactions recorded by bale tag number; and
3. The transfer record with transactions recorded by bale tag number.
D. Every cotton merchant, having received any cotton for transfer, shallpromptly maintain an accurate record, showing in detail the followinginformation with reference to the handling and sales of the cotton:
1. The sales record with transactions recorded by bale tag number; and
2. The payable record with transactions recorded by bale tag number.
E. Every cotton handler shall retain all records, including tags or tickers,covering each transaction with each consignor, for a period of three yearsafter the date that the record is required to be made.
