State Codes and Statutes

Statutes > New-york > Cnt > Article-24 > 918

§  918.  General provisions pertaining to records in offices of county  clerks. 1. The clerk of each of the counties within the city of New York  is authorized and empowered to do such further acts  for  rearrangement,  care,   repair,   restoration,  preservation,  indexing  and  convenient  examination of the records, documents, maps and papers filed or recorded  in his office as in his judgment will best serve the public interest.    2. The clerk of the county of Richmond is hereby  authorized,  in  his  discretion,  to destroy copies and originals of chattel mortgages, bills  of sale and conditional bills of sale filed in  his  office,  after  the  expiration of ten years from the date of filing.    3.  All  books,  records,  maps  and other public papers which are now  public records in the offices of the county clerks of New  York,  Kings,  Bronx,  Queens  and  Richmond  shall  continue to be public records. The  county clerk may cause copies thereof to  be  made  by  photocopying  or  other  process,  in  his  discretion,  whenever  by  reason of age, use,  exposure  or  any  casualty,  such  copies  shall  in  his  judgment  be  desirable.  All  copies  of  any  records filed in any such office, when  certified by any such clerk to be accurate copies thereof, shall for all  purposes have  the  same  force  and  effect  as  the  original.  Unless  otherwise   ordered  by  the  appellate  division  pursuant  to  section  eighty-nine of the judiciary law, the original  shall  be  placed  in  a  suitable  enclosure  and  preserved,  properly endorsed and indexed, for  such examination as may  be  directed  by  an  order  of  court  in  any  proceeding in which the accuracy of the copy is questioned.    4. Any other laws to the contrary notwithstanding, the county clerk in  each  of  the  counties  within  the  city of New York is authorized and  empowered to maintain separate judgment docket  volumes  containing  the  printed  transcript  or  transcripts,  in  strict  alphabetical order of  judgment made, entered and docketed in the civil court of  the  city  of  New York against individuals, corporations, and other entities on behalf  of  the  parking violations bureau, the environmental control board, the  taxi and limousine commission and the commissioner of jurors of the city  of New York. These volumes may be maintained in  the  form  of  computer  print  outs  which  shall  contain  the  date  of judgment, the name and  address of the judgment debtor or debtors, the amount  of  the  judgment  and  other  information  which  the  county  clerk may deem necessary to  sufficiently describe the parties to the action or proceeding or  nature  or  the  manner  of  the  entry of the judgment. Provided, however, with  respect to judgments on behalf of  the  parking  violations  bureau  the  county  clerk  may, in his discretion, in lieu of such volumes, maintain  the aforementioned  data  in  a  micrographic  or  computer  retrievable  format.    With respect to judgments on behalf of the parking violations  bureau such volumes or other format shall be maintained pursuant to this  subdivision for only those individuals, corporations, and other entities  having vehicles registered in the counties within the city of New York.

State Codes and Statutes

Statutes > New-york > Cnt > Article-24 > 918

§  918.  General provisions pertaining to records in offices of county  clerks. 1. The clerk of each of the counties within the city of New York  is authorized and empowered to do such further acts  for  rearrangement,  care,   repair,   restoration,  preservation,  indexing  and  convenient  examination of the records, documents, maps and papers filed or recorded  in his office as in his judgment will best serve the public interest.    2. The clerk of the county of Richmond is hereby  authorized,  in  his  discretion,  to destroy copies and originals of chattel mortgages, bills  of sale and conditional bills of sale filed in  his  office,  after  the  expiration of ten years from the date of filing.    3.  All  books,  records,  maps  and other public papers which are now  public records in the offices of the county clerks of New  York,  Kings,  Bronx,  Queens  and  Richmond  shall  continue to be public records. The  county clerk may cause copies thereof to  be  made  by  photocopying  or  other  process,  in  his  discretion,  whenever  by  reason of age, use,  exposure  or  any  casualty,  such  copies  shall  in  his  judgment  be  desirable.  All  copies  of  any  records filed in any such office, when  certified by any such clerk to be accurate copies thereof, shall for all  purposes have  the  same  force  and  effect  as  the  original.  Unless  otherwise   ordered  by  the  appellate  division  pursuant  to  section  eighty-nine of the judiciary law, the original  shall  be  placed  in  a  suitable  enclosure  and  preserved,  properly endorsed and indexed, for  such examination as may  be  directed  by  an  order  of  court  in  any  proceeding in which the accuracy of the copy is questioned.    4. Any other laws to the contrary notwithstanding, the county clerk in  each  of  the  counties  within  the  city of New York is authorized and  empowered to maintain separate judgment docket  volumes  containing  the  printed  transcript  or  transcripts,  in  strict  alphabetical order of  judgment made, entered and docketed in the civil court of  the  city  of  New York against individuals, corporations, and other entities on behalf  of  the  parking violations bureau, the environmental control board, the  taxi and limousine commission and the commissioner of jurors of the city  of New York. These volumes may be maintained in  the  form  of  computer  print  outs  which  shall  contain  the  date  of judgment, the name and  address of the judgment debtor or debtors, the amount  of  the  judgment  and  other  information  which  the  county  clerk may deem necessary to  sufficiently describe the parties to the action or proceeding or  nature  or  the  manner  of  the  entry of the judgment. Provided, however, with  respect to judgments on behalf of  the  parking  violations  bureau  the  county  clerk  may, in his discretion, in lieu of such volumes, maintain  the aforementioned  data  in  a  micrographic  or  computer  retrievable  format.    With respect to judgments on behalf of the parking violations  bureau such volumes or other format shall be maintained pursuant to this  subdivision for only those individuals, corporations, and other entities  having vehicles registered in the counties within the city of New York.

State Codes and Statutes

State Codes and Statutes

Statutes > New-york > Cnt > Article-24 > 918

§  918.  General provisions pertaining to records in offices of county  clerks. 1. The clerk of each of the counties within the city of New York  is authorized and empowered to do such further acts  for  rearrangement,  care,   repair,   restoration,  preservation,  indexing  and  convenient  examination of the records, documents, maps and papers filed or recorded  in his office as in his judgment will best serve the public interest.    2. The clerk of the county of Richmond is hereby  authorized,  in  his  discretion,  to destroy copies and originals of chattel mortgages, bills  of sale and conditional bills of sale filed in  his  office,  after  the  expiration of ten years from the date of filing.    3.  All  books,  records,  maps  and other public papers which are now  public records in the offices of the county clerks of New  York,  Kings,  Bronx,  Queens  and  Richmond  shall  continue to be public records. The  county clerk may cause copies thereof to  be  made  by  photocopying  or  other  process,  in  his  discretion,  whenever  by  reason of age, use,  exposure  or  any  casualty,  such  copies  shall  in  his  judgment  be  desirable.  All  copies  of  any  records filed in any such office, when  certified by any such clerk to be accurate copies thereof, shall for all  purposes have  the  same  force  and  effect  as  the  original.  Unless  otherwise   ordered  by  the  appellate  division  pursuant  to  section  eighty-nine of the judiciary law, the original  shall  be  placed  in  a  suitable  enclosure  and  preserved,  properly endorsed and indexed, for  such examination as may  be  directed  by  an  order  of  court  in  any  proceeding in which the accuracy of the copy is questioned.    4. Any other laws to the contrary notwithstanding, the county clerk in  each  of  the  counties  within  the  city of New York is authorized and  empowered to maintain separate judgment docket  volumes  containing  the  printed  transcript  or  transcripts,  in  strict  alphabetical order of  judgment made, entered and docketed in the civil court of  the  city  of  New York against individuals, corporations, and other entities on behalf  of  the  parking violations bureau, the environmental control board, the  taxi and limousine commission and the commissioner of jurors of the city  of New York. These volumes may be maintained in  the  form  of  computer  print  outs  which  shall  contain  the  date  of judgment, the name and  address of the judgment debtor or debtors, the amount  of  the  judgment  and  other  information  which  the  county  clerk may deem necessary to  sufficiently describe the parties to the action or proceeding or  nature  or  the  manner  of  the  entry of the judgment. Provided, however, with  respect to judgments on behalf of  the  parking  violations  bureau  the  county  clerk  may, in his discretion, in lieu of such volumes, maintain  the aforementioned  data  in  a  micrographic  or  computer  retrievable  format.    With respect to judgments on behalf of the parking violations  bureau such volumes or other format shall be maintained pursuant to this  subdivision for only those individuals, corporations, and other entities  having vehicles registered in the counties within the city of New York.