State Codes and Statutes

Statutes > New-york > Sos > Article-2 > 21

§  21.  Welfare  management system. 1. The department shall design and  implement  a  welfare  management  system  which  shall  be  capable  of  receiving,  maintaining  and  processing information relating to persons  who have applied for or been determined eligible for benefits under  any  program  for which the department has supervisory responsibilities under  this chapter, for the purpose of providing individual and aggregate data  to such districts to assist them in  making  eligibility  determinations  and  basic  management  decisions,  to  the  department  to assist it in  supervising the local  administration  of  such  programs,  and  to  the  governor  and  the  legislature  as may be necessary to assist in making  major administrative and policy decisions affecting such programs.  Such  system  shall  be designed so as to assist local districts and the state  in achieving the following goals:    a. reducing mismanagement  in  the  administration  of  such  program,  detecting   fraudulent  practices,  and  helping  identify  policies  or  conditions that will reduce or deter fraud;    b.  promoting  efficiency  in   local   district   determinations   of  eligibility for public assistance and care and other programs supervised  by  the  department,  to  expedite  such  determinations  and  to reduce  unauthorized or excessive payments;    c.  achieving  compliance  with  federal  laws  and  regulations   and  maximizing utilization of federal funds;    d.  improving  data collection and retention techniques and developing  uniform reporting forms and procedures;    e. initiating implementation of such a system for districts other than  the district comprising the city of New York,  in  a  manner  compatible  with expansion of such system to the district comprising the city of New  York;    f.  being  developed and implemented in each social services district,  to the extent possible consistent with statewide uniformity, in a manner  compatible with maximum utilization of existing data processing  systems  and  capabilities  of such district and with minimum local participation  by such district in administrative expenditures directly attributable to  the design and implementation of such system; and    g. achieving such other goals consistent with this chapter  and  other  laws as are desirable for improving the administration of such programs.    2.  The  department shall promulgate regulations, specifying the types  of information to be collected and transmitted by each  social  services  district  to  the department, the methods for collection and transmittal  of such information,  and  the  procedures  for  utilization  by  social  services  districts  of  the  data  maintained by the welfare management  system. Any such regulations shall be published  for  comment  at  least  thirty days in advance of their promulgation and shall be filed with the  secretary  of state at least sixty days in advance of the effective date  of any such requirement.    3. Information relating to persons applying for or receiving  benefits  under programs pursuant to this chapter shall be considered confidential  and  shall  not  be  disclosed  to  persons or agencies other than those  considered entitled to such information in accordance with  section  one  hundred  thirty-six  of  this chapter, when such disclosure is necessary  for the proper administration of such programs.    4.   The commissioner of labor and  his  or  her  designees  shall  be  entitled  to access to the welfare management system and the information  contained therein for the purpose of administration of the programs  for  public  assistance  recipients set forth in title nine-B of article five  of this chapter.  Use of the information relating  to  persons  applying  for or receiving benefits under such programs by the department of labor  will be in accordance with the provisions of this chapter.5.    The  commissioner  of  health  and his or her designees shall be  entitled to access to the welfare management system and the  information  contained  therein  for  the purpose of administration of the program of  medical assistance for needy  persons  set  forth  in  title  eleven  of  article  five  of  this  chapter.    Use  of the information relating to  persons applying for or receiving benefits under  such  program  by  the  department  of  health  will  be  in  accordance  with the provisions of  section one hundred thirty-six of this chapter.    6. By no later than forty-five days following the end of each calendar  quarter after the second  quarter  of  calendar  year  nineteen  hundred  seventy-six,  the  department  shall, until full implementation has been  achieved in all social services districts, report to  the  governor  and  the  legislature  regarding the current status of the welfare management  system, summarizing the progress achieved during  the  previous  quarter  and  the  anticipated  major achievements of the succeeding two calendar  quarters. The report shall include the current and  anticipated  overall  expenditure  and  staffing  levels for functions relating to the system,  and shall specify each district affected or anticipated to  be  affected  during  the succeeding two calendar quarters and summarize the manner in  which each such district is, or is anticipated to be, affected.    7. (a) The full cost of expenditures by  the  state  for  the  design,  development and implementation of the welfare management system shall be  borne  by the state, utilizing any federal funds made available for such  purposes.  Social  services  districts  shall  not  be  responsible  for  participating   in   state   expenditures  for  any  of  the  following:  acquisition,  installation,  maintenance  and  operation  of   a   state  computer;    acquisition,    installation   and   maintenance   of   the  telecommunications network and equipment; development and  provision  of  state   mandated   forms;   modification  of  existing  data  processing  operations determined by  the  department  to  be  necessary  to  assure  systems   compatibility;  and  development  and  provision  of  training  materials and equipment, and costs of staff for training provided by the  state.    (b)  Expenditures  by  a  social  services  district  for  data  entry  operators  determined  necessary  by the department during the period of  conversion to full operation of the welfare management system  for  such  district  shall  be  subject to reimbursement by the state in accordance  with section one hundred fifty-three of this chapter to  the  extent  of  one  hundred  percentum  of  such  expenditures  after  first  deducting  therefrom any federal funds properly  received  or  to  be  received  on  account of such expenditures.    (c)  Expenditures  by  a social services district other than those set  forth in this  section  shall  be  subject  to  state  reimbursement  as  administrative  costs in accordance with section one hundred fifty-three  of this chapter to the extent of fifty percentum  thereof,  after  first  deducting  therefrom  any  federal  funds  properly  received  or  to be  received on account of such expenditures.    (d)  The  department  is  hereby  authorized  to  enter  into  written  agreements,  subject to the approval of the director of the budget, with  not more than three social services districts by  which  such  districts  agree  to  undertake  additional  administrative  functions  relating to  design, development  and  testing  of  the  welfare  management  system,  subject  to  one  hundred percent state reimbursement for administrative  costs attributable to such functions, after  first  deducting  therefrom  any federal funds properly received or to be received on account of such  expenditures.    8.  The  department may enter into the case file of each applicant for  or recipient of benefits under the  programs  of  food  stamps,  aid  todependent   children,   home   relief,   veteran  assistance,  emergency  assistance to adults, or medical assistance for whom  a  case  file  has  been  established  on  the  welfare  management  system  information  it  receives  from  the  appropriate governmental agency concerning a client  who has applied for or has been determined to be eligible  for  workers'  compensation  benefits,  unemployment  insurance  benefits, and benefits  being paid pursuant to titles two and  sixteen  of  the  federal  social  security act (including supplemental state payments). The department may  rebudget  any  case  for  which  it makes an entry where the information  received indicates that rebudgeting  is  appropriate.    The  department  shall  immediately  notify the appropriate social services district that  an applicant or recipient's case has been rebudgeted  or  of  any  other  direct  entry  of  information  into  a  case  file.   A social services  district shall not be held responsible  for  any  costs  incurred  as  a  result  of  data  erroneously entered by the department into the welfare  management system.

State Codes and Statutes

Statutes > New-york > Sos > Article-2 > 21

§  21.  Welfare  management system. 1. The department shall design and  implement  a  welfare  management  system  which  shall  be  capable  of  receiving,  maintaining  and  processing information relating to persons  who have applied for or been determined eligible for benefits under  any  program  for which the department has supervisory responsibilities under  this chapter, for the purpose of providing individual and aggregate data  to such districts to assist them in  making  eligibility  determinations  and  basic  management  decisions,  to  the  department  to assist it in  supervising the local  administration  of  such  programs,  and  to  the  governor  and  the  legislature  as may be necessary to assist in making  major administrative and policy decisions affecting such programs.  Such  system  shall  be designed so as to assist local districts and the state  in achieving the following goals:    a. reducing mismanagement  in  the  administration  of  such  program,  detecting   fraudulent  practices,  and  helping  identify  policies  or  conditions that will reduce or deter fraud;    b.  promoting  efficiency  in   local   district   determinations   of  eligibility for public assistance and care and other programs supervised  by  the  department,  to  expedite  such  determinations  and  to reduce  unauthorized or excessive payments;    c.  achieving  compliance  with  federal  laws  and  regulations   and  maximizing utilization of federal funds;    d.  improving  data collection and retention techniques and developing  uniform reporting forms and procedures;    e. initiating implementation of such a system for districts other than  the district comprising the city of New York,  in  a  manner  compatible  with expansion of such system to the district comprising the city of New  York;    f.  being  developed and implemented in each social services district,  to the extent possible consistent with statewide uniformity, in a manner  compatible with maximum utilization of existing data processing  systems  and  capabilities  of such district and with minimum local participation  by such district in administrative expenditures directly attributable to  the design and implementation of such system; and    g. achieving such other goals consistent with this chapter  and  other  laws as are desirable for improving the administration of such programs.    2.  The  department shall promulgate regulations, specifying the types  of information to be collected and transmitted by each  social  services  district  to  the department, the methods for collection and transmittal  of such information,  and  the  procedures  for  utilization  by  social  services  districts  of  the  data  maintained by the welfare management  system. Any such regulations shall be published  for  comment  at  least  thirty days in advance of their promulgation and shall be filed with the  secretary  of state at least sixty days in advance of the effective date  of any such requirement.    3. Information relating to persons applying for or receiving  benefits  under programs pursuant to this chapter shall be considered confidential  and  shall  not  be  disclosed  to  persons or agencies other than those  considered entitled to such information in accordance with  section  one  hundred  thirty-six  of  this chapter, when such disclosure is necessary  for the proper administration of such programs.    4.   The commissioner of labor and  his  or  her  designees  shall  be  entitled  to access to the welfare management system and the information  contained therein for the purpose of administration of the programs  for  public  assistance  recipients set forth in title nine-B of article five  of this chapter.  Use of the information relating  to  persons  applying  for or receiving benefits under such programs by the department of labor  will be in accordance with the provisions of this chapter.5.    The  commissioner  of  health  and his or her designees shall be  entitled to access to the welfare management system and the  information  contained  therein  for  the purpose of administration of the program of  medical assistance for needy  persons  set  forth  in  title  eleven  of  article  five  of  this  chapter.    Use  of the information relating to  persons applying for or receiving benefits under  such  program  by  the  department  of  health  will  be  in  accordance  with the provisions of  section one hundred thirty-six of this chapter.    6. By no later than forty-five days following the end of each calendar  quarter after the second  quarter  of  calendar  year  nineteen  hundred  seventy-six,  the  department  shall, until full implementation has been  achieved in all social services districts, report to  the  governor  and  the  legislature  regarding the current status of the welfare management  system, summarizing the progress achieved during  the  previous  quarter  and  the  anticipated  major achievements of the succeeding two calendar  quarters. The report shall include the current and  anticipated  overall  expenditure  and  staffing  levels for functions relating to the system,  and shall specify each district affected or anticipated to  be  affected  during  the succeeding two calendar quarters and summarize the manner in  which each such district is, or is anticipated to be, affected.    7. (a) The full cost of expenditures by  the  state  for  the  design,  development and implementation of the welfare management system shall be  borne  by the state, utilizing any federal funds made available for such  purposes.  Social  services  districts  shall  not  be  responsible  for  participating   in   state   expenditures  for  any  of  the  following:  acquisition,  installation,  maintenance  and  operation  of   a   state  computer;    acquisition,    installation   and   maintenance   of   the  telecommunications network and equipment; development and  provision  of  state   mandated   forms;   modification  of  existing  data  processing  operations determined by  the  department  to  be  necessary  to  assure  systems   compatibility;  and  development  and  provision  of  training  materials and equipment, and costs of staff for training provided by the  state.    (b)  Expenditures  by  a  social  services  district  for  data  entry  operators  determined  necessary  by the department during the period of  conversion to full operation of the welfare management system  for  such  district  shall  be  subject to reimbursement by the state in accordance  with section one hundred fifty-three of this chapter to  the  extent  of  one  hundred  percentum  of  such  expenditures  after  first  deducting  therefrom any federal funds properly  received  or  to  be  received  on  account of such expenditures.    (c)  Expenditures  by  a social services district other than those set  forth in this  section  shall  be  subject  to  state  reimbursement  as  administrative  costs in accordance with section one hundred fifty-three  of this chapter to the extent of fifty percentum  thereof,  after  first  deducting  therefrom  any  federal  funds  properly  received  or  to be  received on account of such expenditures.    (d)  The  department  is  hereby  authorized  to  enter  into  written  agreements,  subject to the approval of the director of the budget, with  not more than three social services districts by  which  such  districts  agree  to  undertake  additional  administrative  functions  relating to  design, development  and  testing  of  the  welfare  management  system,  subject  to  one  hundred percent state reimbursement for administrative  costs attributable to such functions, after  first  deducting  therefrom  any federal funds properly received or to be received on account of such  expenditures.    8.  The  department may enter into the case file of each applicant for  or recipient of benefits under the  programs  of  food  stamps,  aid  todependent   children,   home   relief,   veteran  assistance,  emergency  assistance to adults, or medical assistance for whom  a  case  file  has  been  established  on  the  welfare  management  system  information  it  receives  from  the  appropriate governmental agency concerning a client  who has applied for or has been determined to be eligible  for  workers'  compensation  benefits,  unemployment  insurance  benefits, and benefits  being paid pursuant to titles two and  sixteen  of  the  federal  social  security act (including supplemental state payments). The department may  rebudget  any  case  for  which  it makes an entry where the information  received indicates that rebudgeting  is  appropriate.    The  department  shall  immediately  notify the appropriate social services district that  an applicant or recipient's case has been rebudgeted  or  of  any  other  direct  entry  of  information  into  a  case  file.   A social services  district shall not be held responsible  for  any  costs  incurred  as  a  result  of  data  erroneously entered by the department into the welfare  management system.

State Codes and Statutes

State Codes and Statutes

Statutes > New-york > Sos > Article-2 > 21

§  21.  Welfare  management system. 1. The department shall design and  implement  a  welfare  management  system  which  shall  be  capable  of  receiving,  maintaining  and  processing information relating to persons  who have applied for or been determined eligible for benefits under  any  program  for which the department has supervisory responsibilities under  this chapter, for the purpose of providing individual and aggregate data  to such districts to assist them in  making  eligibility  determinations  and  basic  management  decisions,  to  the  department  to assist it in  supervising the local  administration  of  such  programs,  and  to  the  governor  and  the  legislature  as may be necessary to assist in making  major administrative and policy decisions affecting such programs.  Such  system  shall  be designed so as to assist local districts and the state  in achieving the following goals:    a. reducing mismanagement  in  the  administration  of  such  program,  detecting   fraudulent  practices,  and  helping  identify  policies  or  conditions that will reduce or deter fraud;    b.  promoting  efficiency  in   local   district   determinations   of  eligibility for public assistance and care and other programs supervised  by  the  department,  to  expedite  such  determinations  and  to reduce  unauthorized or excessive payments;    c.  achieving  compliance  with  federal  laws  and  regulations   and  maximizing utilization of federal funds;    d.  improving  data collection and retention techniques and developing  uniform reporting forms and procedures;    e. initiating implementation of such a system for districts other than  the district comprising the city of New York,  in  a  manner  compatible  with expansion of such system to the district comprising the city of New  York;    f.  being  developed and implemented in each social services district,  to the extent possible consistent with statewide uniformity, in a manner  compatible with maximum utilization of existing data processing  systems  and  capabilities  of such district and with minimum local participation  by such district in administrative expenditures directly attributable to  the design and implementation of such system; and    g. achieving such other goals consistent with this chapter  and  other  laws as are desirable for improving the administration of such programs.    2.  The  department shall promulgate regulations, specifying the types  of information to be collected and transmitted by each  social  services  district  to  the department, the methods for collection and transmittal  of such information,  and  the  procedures  for  utilization  by  social  services  districts  of  the  data  maintained by the welfare management  system. Any such regulations shall be published  for  comment  at  least  thirty days in advance of their promulgation and shall be filed with the  secretary  of state at least sixty days in advance of the effective date  of any such requirement.    3. Information relating to persons applying for or receiving  benefits  under programs pursuant to this chapter shall be considered confidential  and  shall  not  be  disclosed  to  persons or agencies other than those  considered entitled to such information in accordance with  section  one  hundred  thirty-six  of  this chapter, when such disclosure is necessary  for the proper administration of such programs.    4.   The commissioner of labor and  his  or  her  designees  shall  be  entitled  to access to the welfare management system and the information  contained therein for the purpose of administration of the programs  for  public  assistance  recipients set forth in title nine-B of article five  of this chapter.  Use of the information relating  to  persons  applying  for or receiving benefits under such programs by the department of labor  will be in accordance with the provisions of this chapter.5.    The  commissioner  of  health  and his or her designees shall be  entitled to access to the welfare management system and the  information  contained  therein  for  the purpose of administration of the program of  medical assistance for needy  persons  set  forth  in  title  eleven  of  article  five  of  this  chapter.    Use  of the information relating to  persons applying for or receiving benefits under  such  program  by  the  department  of  health  will  be  in  accordance  with the provisions of  section one hundred thirty-six of this chapter.    6. By no later than forty-five days following the end of each calendar  quarter after the second  quarter  of  calendar  year  nineteen  hundred  seventy-six,  the  department  shall, until full implementation has been  achieved in all social services districts, report to  the  governor  and  the  legislature  regarding the current status of the welfare management  system, summarizing the progress achieved during  the  previous  quarter  and  the  anticipated  major achievements of the succeeding two calendar  quarters. The report shall include the current and  anticipated  overall  expenditure  and  staffing  levels for functions relating to the system,  and shall specify each district affected or anticipated to  be  affected  during  the succeeding two calendar quarters and summarize the manner in  which each such district is, or is anticipated to be, affected.    7. (a) The full cost of expenditures by  the  state  for  the  design,  development and implementation of the welfare management system shall be  borne  by the state, utilizing any federal funds made available for such  purposes.  Social  services  districts  shall  not  be  responsible  for  participating   in   state   expenditures  for  any  of  the  following:  acquisition,  installation,  maintenance  and  operation  of   a   state  computer;    acquisition,    installation   and   maintenance   of   the  telecommunications network and equipment; development and  provision  of  state   mandated   forms;   modification  of  existing  data  processing  operations determined by  the  department  to  be  necessary  to  assure  systems   compatibility;  and  development  and  provision  of  training  materials and equipment, and costs of staff for training provided by the  state.    (b)  Expenditures  by  a  social  services  district  for  data  entry  operators  determined  necessary  by the department during the period of  conversion to full operation of the welfare management system  for  such  district  shall  be  subject to reimbursement by the state in accordance  with section one hundred fifty-three of this chapter to  the  extent  of  one  hundred  percentum  of  such  expenditures  after  first  deducting  therefrom any federal funds properly  received  or  to  be  received  on  account of such expenditures.    (c)  Expenditures  by  a social services district other than those set  forth in this  section  shall  be  subject  to  state  reimbursement  as  administrative  costs in accordance with section one hundred fifty-three  of this chapter to the extent of fifty percentum  thereof,  after  first  deducting  therefrom  any  federal  funds  properly  received  or  to be  received on account of such expenditures.    (d)  The  department  is  hereby  authorized  to  enter  into  written  agreements,  subject to the approval of the director of the budget, with  not more than three social services districts by  which  such  districts  agree  to  undertake  additional  administrative  functions  relating to  design, development  and  testing  of  the  welfare  management  system,  subject  to  one  hundred percent state reimbursement for administrative  costs attributable to such functions, after  first  deducting  therefrom  any federal funds properly received or to be received on account of such  expenditures.    8.  The  department may enter into the case file of each applicant for  or recipient of benefits under the  programs  of  food  stamps,  aid  todependent   children,   home   relief,   veteran  assistance,  emergency  assistance to adults, or medical assistance for whom  a  case  file  has  been  established  on  the  welfare  management  system  information  it  receives  from  the  appropriate governmental agency concerning a client  who has applied for or has been determined to be eligible  for  workers'  compensation  benefits,  unemployment  insurance  benefits, and benefits  being paid pursuant to titles two and  sixteen  of  the  federal  social  security act (including supplemental state payments). The department may  rebudget  any  case  for  which  it makes an entry where the information  received indicates that rebudgeting  is  appropriate.    The  department  shall  immediately  notify the appropriate social services district that  an applicant or recipient's case has been rebudgeted  or  of  any  other  direct  entry  of  information  into  a  case  file.   A social services  district shall not be held responsible  for  any  costs  incurred  as  a  result  of  data  erroneously entered by the department into the welfare  management system.